Section one: Contracting authority
one.1) Name and addresses
Grŵp Cynefin
Ty Silyn, Y Sgwar, Penygroes
Caernarfon
LL54 6LY
Contact
Bryn Davies
Telephone
+44 3001112122
Fax
+44 1286881141
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA29780
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA29780
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA29780
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Proposed Extension to Llys Awelon Extra Care Facility, School Road, Ruthin
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
Grŵp Cynefin is proposing to construct a new three-storey Extra Care facility comprising 35
apartments together with communal areas as an extension to its existing Extra Care Facility
in Ruthin, Denbighshire known as ‘Llys Awelon’. The proposed works will also include
alteration and refurbishment works to be carried out to the existing Llys Awelon building.
Grŵp Cynefin is in the process of commissioning Asbestos Surveys of the existing buildings
and the Surveys are anticipated to identify significant quantities of Asbestos Containing
Material which will be required to be removed by licensed Contractors as part of the
proposed works.
The proposed works will require significant services diversion works to be carried out prior to
the commencement of the demolition works, which will require careful management so as to
cause the minimum of disruption to the residents and staff of Llys Awelon.
Grŵp Cynefin is seeking to appoint a suitably skilled and experienced contractor to carry out
the demolition of two existing buildings located adjacent to Llys Awelon and then undertake
the construction of the new three-storey extension to Llys Awelon. Previous experience and
expertise in the construction of ‘Extra Care’ residential facilities with particular experience of
constructing extensions to existing occupied residential facilities that house frail and elderly
residents will be essential.
The estimated total project value (excluding VAT) is: 7,600,000.00 GBP.
Key dates are:
- Issue Contract Notice: 14 April 2021.
- Date for submission of completed SQ: 26 May 2021
- Date for issuing Commercial pricing documents to shortlisted applicants: 3 June 2021
- Dialogue Meetings: 21 July 2021 to 27 July 2021
- Date for issuing ITSFT to shortlisted applicants: 11 August 2021
- Date for submission of completed ITSFT: 24 August 2021
- Notification of successful Bidder: 31 August 2021
- Start on site: 11 October 2021
two.1.5) Estimated total value
Value excluding VAT: £7,600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
- 45100000 - Site preparation work
- 45111000 - Demolition, site preparation and clearance work
- 45111240 - Ground-drainage work
- 45112000 - Excavating and earthmoving work
- 45211341 - Flats construction work
- 45215000 - Construction work for buildings relating to health and social services, for crematoriums and public conveniences
- 45215212 - Retirement home construction work
- 45223100 - Assembly of metal structures
- 45223210 - Structural steelworks
- 45223822 - Prefabricated components
- 45232452 - Drainage works
- 45233222 - Paving and asphalting works
- 45261213 - Metal roof-covering work
- 45261215 - Solar panel roof-covering work
- 45261410 - Roof insulation work
- 45262210 - Foundation work
- 45262300 - Concrete work
- 45262310 - Reinforced-concrete work
- 45262321 - Floor-screed works
- 45262350 - Unreinforced-concrete work
- 45262410 - Structural steel erection work for buildings
- 45262500 - Masonry and bricklaying work
- 45262660 - Asbestos-removal work
- 45310000 - Electrical installation work
- 45313100 - Lift installation work
- 45321000 - Thermal insulation work
- 45323000 - Sound insulation work
- 45324000 - Plasterboard works
- 45330000 - Plumbing and sanitary works
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45331200 - Ventilation and air-conditioning installation work
- 45340000 - Fencing, railing and safety equipment installation work
- 45343100 - Fireproofing work
- 45343230 - Sprinkler systems installation work
- 45351000 - Mechanical engineering installation works
- 45410000 - Plastering work
- 45420000 - Joinery and carpentry installation work
- 45430000 - Floor and wall covering work
- 45431100 - Floor-tiling work
- 45431200 - Wall-tiling work
- 45432000 - Floor-laying and covering, wall-covering and wall-papering work
- 45441000 - Glazing work
- 45442000 - Application work of protective coatings
- 45442100 - Painting work
- 45442180 - Repainting work
- 45451000 - Decoration work
two.2.3) Place of performance
NUTS codes
- UKL13 - Conwy and Denbighshire
two.2.4) Description of the procurement
The proposed works comprise the demolition of existing buildings and the design and
construction of a new three-storey Extra Care facility comprising 35 apartments together with
communal areas as an extension to its existing Extra Care Facility in Ruthin, Denbighshire
known as ‘Llys Awelon’. The proposed works will also include alteration and refurbishment
works to be carried out to the existing Llys Awelon building.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £7,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
13 September 2021
End date
31 October 2024
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to tender documentation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive dialogue
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 000-004470
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 May 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
3 June 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=109806.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.
(WA Ref:109806)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom