Section one: Contracting authority/entity
one.1) Name and addresses
Belfast Metropolitan College
125–153 Millfield
BELFAST
BT1 1HS
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
Buyer's address
https://www.finance-ni.gov.uk/topics/procurement
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DAC 39/21 BMC - On site enhanced support for Managed Print Contract
Reference number
ID 3503044
two.1.2) Main CPV code
- 79810000 - Printing services
two.1.3) Type of contract
Services
two.1.4) Short description
Belfast Metropolitan College (BMC) has a current Managed Print Contract in place until 31st March 2023. BMC put in place enhanced support to manage the Print Management Software and the high numbers of classroom printers, where Lecturers need continuous access to printing. This DAC is to enable BMC to continue enhanced support to manage the Print Management Software and the high numbers of classroom printers.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £149,264
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - NORTHERN IRELAND
two.2.4) Description of the procurement
Belfast Metropolitan College has a current Managed Print Contract in place until 31st March 2023. The college currently utilises 232 printers (157 desktop printers, 70 MFDs, 5 specialist printers) located across all campuses in Belfast, printing approximately 11,000,000 mono and 2,500,000 colour pages each year. Availability of printing is an important part of both the administrative processes in the college and the learning and teaching process with students receiving class handouts, course materials and submitting much of their course work, assignments and exams on hard copy paper format. The need for enhanced support to manage the Print Management Software and the high numbers of classroom printers, where Lecturers need continuous access to printing has been in place for the past 5 years and drastically reduced the number of printer related complaints. Having such support ensures that uptime of critical printing services is maintained at high levels, with response times for break/fix being an average of 30 min. The provision of this service is considered by the college to be an essential part of their managed print service. Failure to have enhanced support will result in deterioration of the printing availability, particularly in the classroom-based desktop printing fleet, and will directly impact on learning and teaching for students.
This is a Direct Award Contract which will enable BMC to continue enhanced support to manage the Print Management Software and the high numbers of classroom printers, where Lecturers need continuous access to printing.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This is a Direct Award Contract justified under regulation 32 B iii due to exclusive rights which will enable BMC to continue enhanced support to manage the Print Management Software and the high numbers of classroom printers, where Lecturers need continuous access to printing.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
15 April 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Xerox IBS NI Ltd
Forsyth House, Cromac House
Belfast
BT2 8LA
Country
United Kingdom
NUTS code
- UKN - NORTHERN IRELAND
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £149,264
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015
UK
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Public Contract Regulations 2015 provide for aggrieved parties who have. been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). The Authority will incorporate a standstill period (i.e. a minimum of 10 calendar days) before this contract is awarded..