- Lot 1. General building works
- Lot 2. Electrical
- Lot 3. Mechanical
- Lot 4. Works: Conservation and Heritage Building Repairs
- Lot 5. Cremator repairs and maintenance
- Lot 6. Gutters, and Drains
- Lot 7. Lot 7a WOODEN fancing and Lot 7b METAL fencing
- Lot 8. Windows, and Doors, UPVC or aluminium
- Lot 9. HVAC
- Lot 10. Fire safety
- Lot 11. Water Hygiene and Water testing Services
- Lot 12. Swimming pools and recreational features maintenance
- Lot 13. LOLER, Testing and Inspection
- Lot 14. Height Safety
- Lot 15. Lead Contractor
Scope
Reference
IBC/19914
Description
The framework will be divided into 15 lots which will cover all aspects of maintenance, repair, planned and remedial works and services for the Council's commercial buildings and support for a variety of capital projects as required.
Bidders will be able to bid for one or more lots in combination.
Full details of the lots are provided in the specification.
Commercial tool
Establishes a framework
Total value (estimated)
- £7,200,000 excluding VAT
- £8,640,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 31 May 2030
- 4 years
Main procurement category
Works
CPV classifications
- 45300000 - Building installation work
- 45310000 - Electrical installation work
- 45311000 - Electrical wiring and fitting work
- 45312000 - Alarm system and antenna installation work
- 45313000 - Lift and escalator installation work
- 45314000 - Installation of telecommunications equipment
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 45316000 - Installation work of illumination and signalling systems
- 45317000 - Other electrical installation work
- 45320000 - Insulation work
- 45330000 - Plumbing and sanitary works
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45332000 - Plumbing and drain-laying work
- 45332200 - Water plumbing work
- 45332400 - Sanitary fixture installation work
- 45333000 - Gas-fitting installation work
- 45340000 - Fencing, railing and safety equipment installation work
- 45341000 - Erection of railings
- 45342000 - Erection of fencing
- 45343000 - Fire-prevention installation works
- 45350000 - Mechanical installations
- 45351000 - Mechanical engineering installation works
- 45400000 - Building completion work
- 45410000 - Plastering work
- 45420000 - Joinery and carpentry installation work
- 45430000 - Floor and wall covering work
- 45440000 - Painting and glazing work
- 45441000 - Glazing work
- 45451000 - Decoration work
- 45452000 - Exterior cleaning work for buildings
- 45453000 - Overhaul and refurbishment work
- 45454100 - Restoration work
- 50000000 - Repair and maintenance services
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 50730000 - Repair and maintenance services of cooler groups
- 50750000 - Lift-maintenance services
- 50760000 - Repair and maintenance of public conveniences
- 71700000 - Monitoring and control services
Lot constraints
Maximum number of lots a supplier can bid for: 13
Maximum number of lots a supplier can be awarded: 13
Description of how multiple lots may be awarded:
Bidders can apply for a single lot or multiple lots, however; there is a restriction on bidding for lots 1, 2 & 3 of which Contractors will only be allowed to participate in one of the three lots.
Lot 1. General building works
Description
Responsive repairs and maintenance
Emergency works (during normal working hours and out of hours)
• General works:
• Roofing
• Decorating
• Fencing
• Plastering
• Scaffolding
• Carpentry and Joinery
• Fire safety works (fabric only)
Lot value (estimated)
- £1,700,000 excluding VAT
- £2,040,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Electrical
Description
Responsive repairs and maintenance (during normal working hours and out of hours)
Inspection and testing and certification.
• Servicing
• Maintenance, repair, and replacement inc.
• New installation works
• Reactive and non-reactive works.
Lot value (estimated)
- £1,580,000 excluding VAT
- £1,896,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Mechanical
Description
Responsive repairs and maintenance (during normal working hours and out of hours)
• Plumbing and water supplies
• Gas and Boiler works
• Reactive and non-reactive works.
• Pumps and fans
• Automatic barriers & gates
• Compressors & related equipment
Lot value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Works: Conservation and Heritage Building Repairs
Description
Conservation and restoration repairs and improvements to all our heritage,
The work packages contained within this lot will mostly be general building repairs but with historic requirements such as lime plaster, gilding and working on highly sensitive sites.
No price submission is required for this lot.
Lot value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Cremator repairs and maintenance
Description
Responsive repairs and maintenance (during normal working hours and out of hours)
• Inspection, servicing, maintenance, and repair of all Cremator related equipment relating to Gas installation and burners.
• Inspection, servicing, maintenance, and repair of all Electrical Cremator equipment.
• Inspection, servicing, maintenance, and repair of all Cremator related equipment relating to mechanical systems.
• Inspection, servicing, maintenance, and repair of all Cremator related equipment relating to Hearths.
Lot value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Gutters, and Drains
Description
Responsive repairs and maintenance (during normal working hours and out of hours)
Cyclical works for gutters and drains to specific corporate buildings. This is to ensure continued working of all rainwater goods, foul water systems and associated equipment and pumps.
Ad hoc call out to clear gutter and drainage blockages. Any repairs to gutters and drainage required including replacements or redesigns.
This lot will include works to cesspits as required, including repairs, and emptying when required.
Lot value (estimated)
- £200,000 excluding VAT
- £239,999 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7. Lot 7a WOODEN fancing and Lot 7b METAL fencing
Description
Responsive repairs, replacements, and maintenance (during normal working hours and out of hours)
No price submission is required for these lots
Lot value (estimated)
- £600,000 excluding VAT
- £720,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 8. Windows, and Doors, UPVC or aluminium
Description
Responsive repairs, replacements, and maintenance (during normal working hours and out of hours)
Lot value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 9. HVAC
Description
Servicing, maintenance and repair of ventilation, and air conditioning systems,
Upgrades
Duct cleaning and alterations.
Reactive and non-reactive works.
Planned HVAC projects and larger works, including all the above items.
No price submission is required for this lot.
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 10. Fire safety
Description
To complete an annual fire risk assessment for each of our commercial buildings in our operational estate.
This comprises approximately 61 buildings there may also be additional buildings that require assessment on an ad hoc basis. The types of buildings that require annual fire risk assessments include but is not limited to:
Office buildings, sports centres, entertainment venues, workshops & depots, Grade 1&2 listed buildings & historic structures.
Remedials from FRAs required for the safe operation of the sites.
Test and Inspection of the fire alarm systems and fire extinguishers is required for all of the sites as mentioned above is also required. This will include any remedials required from the regular T&I.
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 11. Water Hygiene and Water testing Services
Description
One off and cyclical Assessment, Inspection and Monitoring to small, medium, and large buildings or Sub-Let Private Dwelling, HMO's, sports centres, swimming pools, fountains, standpipes, public access drinking fountains, sheltered housing schemes, offices, theatres, crematorium, museums, toilet blocks, etc.
Lot value (estimated)
- £200,000 excluding VAT
- £240,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 12. Swimming pools and recreational features maintenance
Description
Servicing, maintenance, and repair (not water testing) of all swimming pools and recreational water features such as swimming pools, wet play areas and fountains.
Pools pumps and wave machines
Lot value (estimated)
- £200,000 excluding VAT
- £240,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 13. LOLER, Testing and Inspection
Description
Inspection and certification of platform, passenger and goods, stage lifts.
Inspection, servicing, maintenance, repair, replacement, and new installations.
Lot value (estimated)
- £200,000 excluding VAT
- £240,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 14. Height Safety
Description
Inspection, servicing, maintenance, repair, replacement, and new installations of:
Mansafe wire systems
Edge protection barriers
No price submission is required for this lot.
Lot value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 15. Lead Contractor
Description
This lot will be used on a project specific basis only and will be subject to the use of an RFP and the price will be determined at this stage.
Please note you will have to be appointed to one of the other lots on the framework to be awarded a place on this lot.
The value of this lot will be projects which are included in the lot values of all the other lots.
Lot value (estimated)
- £100 excluding VAT
- £120 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Direct award for emergency repairs only.
RFQ and RFP process for all other works and services.
It is the intention to run RFPs to award term call of contracts for planned maintenance and servicing works.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. General building works
Lot 2. Electrical
Lot 3. Mechanical
Lot 4. Works: Conservation and Heritage Building Repairs
Lot 5. Cremator repairs and maintenance
Lot 6. Gutters, and Drains
Lot 7. Lot 7a WOODEN fancing and Lot 7b METAL fencing
Lot 8. Windows, and Doors, UPVC or aluminium
Lot 9. HVAC
Lot 10. Fire safety
Lot 11. Water Hygiene and Water testing Services
Lot 12. Swimming pools and recreational features maintenance
Lot 13. LOLER, Testing and Inspection
Lot 14. Height Safety
Lot 15. Lead Contractor
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
10 March 2026, 11:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 April 2026
Award criteria
Lot 1. General building works
Lot 2. Electrical
Lot 3. Mechanical
Lot 5. Cremator repairs and maintenance
Lot 6. Gutters, and Drains
Lot 8. Windows, and Doors, UPVC or aluminium
Lot 10. Fire safety
Lot 11. Water Hygiene and Water testing Services
Lot 13. LOLER, Testing and Inspection
| Name | Description | Type |
|---|---|---|
| Simple description | 20% price (call out rates) and 80% quality |
Price |
Weighting description
20% price (call out rates) and 80% quality
Lot 4. Works: Conservation and Heritage Building Repairs
Lot 7. Lot 7a WOODEN fancing and Lot 7b METAL fencing
Lot 9. HVAC
Lot 14. Height Safety
Lot 15. Lead Contractor
| Name | Description | Type |
|---|---|---|
| Simple description | 100% quality |
Price |
Weighting description
100% quality
Lot 12. Swimming pools and recreational features maintenance
| Name | Description | Type |
|---|---|---|
| Simple description | 20% prices (call out rates) and 80% quality |
Price |
Weighting description
20% prices (call out rates) and 80% quality
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Ipswich Borough Council
- Public Procurement Organisation Number: PPLT-7247-DMBJ
Grafton House, 15-17 Russell Road
Ipswich
IP1 2DE
United Kingdom
Email: procurement@ipswich.gov.uk
Region: UKH14 - Suffolk
Organisation type: Public authority - sub-central government