Scope
Reference
WBS-FTS-56859
Description
The Welsh Blood Service Transport division are seeking a supplier to provide Fleet Maintenance and Servicing to their South Wales Based Vehicles.
Total value (estimated)
- £455,000 excluding VAT
- £546,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 June 2025 to 31 May 2028
- Possible extension to 31 May 2030
- 5 years
Main procurement category
Services
CPV classifications
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
Contract locations
- UKL14 - South West Wales
- UKL18 - Swansea
- UKL16 - Gwent Valleys
- UKL15 - Central Valleys
- UKL17 - Bridgend and Neath Port Talbot
- UKL22 - Cardiff and Vale of Glamorgan
- UKL21 - Monmouthshire and Newport
- UKL24 - Powys
Engagement
Engagement deadline
18 March 2025
Engagement process description
Welsh Blood Service Market Engagement Notice:
The Welsh Blood Service (WBS) is a national organisation dedicated to collecting voluntary, non-remunerated blood donations from the public. These donations are rigorously processed, tested, and distributed to hospitals across Wales to support critical patient care.
Operating as a division of Velindre University NHS Trust, the WBS is guided by a Senior Leadership Team under the direction of the Divisional Director. The organisation is fully licensed and regulated by the Medicines and Healthcare products Regulatory Agency (MHRA), which conducts regular audits to ensure compliance with all relevant standards.
Fleet Operations and Maintenance Requirement
The WBS Transport Department manages an extensive fleet of vehicles integral to the collection, testing and delivery of blood and blood products to hospitals. The majority of these vehicles are based at our Talbot Green site in South Wales, with two additional vehicles stationed at our Llanelli premises. The fleet includes vans, minibuses and 7.5-tonne lorries.
To maintain the safety and compliance of our fleet under current road transport legislation, the WBS requires a robust maintenance and servicing contract. We are seeking a qualified supplier to provide comprehensive maintenance services, ensuring all vehicles remain legally compliant and operationally effective.
Preliminary Market Engagement and Tender Opportunity
This notice serves as a call for market engagement and to announce an upcoming tender opportunity. The preliminary market engagement will run from 4th March 2025 to 18th March 2025, with interested suppliers invited to participate at a later date (to be confirmed) through the eTender portal.
www.etenderwales.bravosolution.co.uk
The full specification and detailed instructions for the process will be included in the Invitation to Tender (ITT) documentation available on the portal.
Following the advertisement of the tender, all supplier submissions received within the timeframe will be thoroughly evaluated by the Trust before awarding the contract.
Suppliers are invited at this stage to engage with NWSSP to provide information that may be useful to this tendering process or to ask any questions they may have. Engagement at this stage is voluntary and non-participation will not disadvantage you in any future tender opportunities.
It is highly encouraged that suppliers respond if they have any queries as this will help to provide valuable insights at this early stage.
We look forward to engaging with potential suppliers and appreciate your interest in supporting the vital work of the Welsh Blood Service.
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
31 March 2025
Contracting authority
Velindre University NHS Trust
- NHS Organisation Data Service: RQF
Unit 2, Charnwood Court,
Cardiff
CF15 7QZ
United Kingdom
Contact name: Alexandra McHugh
Email: alexandra.mchugh@wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL15 - Central Valleys
Organisation type: Public authority - central government
Devolved regulations that apply: Wales