Section one: Contracting authority
one.1) Name and addresses
Orkney Islands Council
Council Offices, School Place
Kirkwall
KW15 1 NY
Contact
Denise Link
Telephone
+44 1856873535
Fax
+44 01856876158
Country
United Kingdom
NUTS code
UKM65 - Orkney Islands
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Consultancy Services for Architectural Services 2024 - 2029
Reference number
OIC/PROC/1857
two.1.2) Main CPV code
- 71221000 - Architectural services for buildings
two.1.3) Type of contract
Services
two.1.4) Short description
Architectural Services as detailed within the contract documents.
two.1.5) Estimated total value
Value excluding VAT: £600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71221000 - Architectural services for buildings
- 71000000 - Architectural, construction, engineering and inspection services
- 71200000 - Architectural and related services
- 71220000 - Architectural design services
- 71223000 - Architectural services for building extensions
- 71251000 - Architectural and building-surveying services
two.2.3) Place of performance
NUTS codes
- UKM65 - Orkney Islands
Main site or place of performance
The Orkney Islands which covers both the largest "mainland" island and also the outlying North and South isles (KW15 - KW17).
two.2.4) Description of the procurement
Architectural and design consultancy services on a range of projects, some of which are identified within the contract documents, along with a contingency amount that will be valued in accordance with the schedule.
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 20
Quality criterion - Name: Contract Management / Weighting: 20
Quality criterion - Name: Fair Work Practices / Weighting: 0
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
24 month extension by mutual agreement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The relevant Exclusion Criteria are included in the online SPD (Scotland) linked to this Contract Notice. The Exclusion Criteria of the SPD will be scored on a pass/fail basis from the point of view of the Authority. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the the Procurement (Scotland) Regulations 2016.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The relevant Selection Criteria for Suitability are included in the online SPD (Scotland) module linked to this Contract Notice and will be assessed on a pass/fail basis from the point of view of the Authority.
three.1.2) Economic and financial standing
List and brief description of selection criteria
The relevant Selection Criteria for Turnover, Economic and Financial Standing are included in the online SPD (Scotland) module linked to this Contract Notice.
Minimum level(s) of standards possibly required
The minimum level(s) of standards required are stated in the online SPD (Scotland) module linked to this Contract Notice and will be assessed on a pass/fail basis from the point of view of the Authority.
three.1.3) Technical and professional ability
List and brief description of selection criteria
The relevant Selection Criteria for Technical and Professional Ability are included in the online SPD (Scotland) module linked to this Contract Notice.
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Architect - Royal Institute of British Architects (RIBA) or The Royal Incorporation of Architects in Scotland (RIAS) or equivalent.
three.2.2) Contract performance conditions
As set out within the Contract documents and supporting documentation.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
11 April 2024
Local time
12:00pm
Changed to:
Date
12 April 2024
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
11 April 2024
Local time
2:00pm
Place
PCS Postbox opening via Teams
Information about authorised persons and opening procedure
Three Officers with delegated authority.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of the Contract is accordingly a matter solely for the commercial judgement of bidders.
Late tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract advertisement on PCS.
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.
Tenderers should complete the SPD (Scotland) contained within the SPD Module attached to this notice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=760223.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:760223)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=760223
six.4) Procedures for review
six.4.1) Review body
Kikwall Sheriffs Court
Watergate
Kirkwall
KW15 1PD
Telephone
+44 1856872110
Country
United Kingdom