Section one: Contracting authority
one.1) Name and addresses
HAMPSHIRE COUNTY COUNCIL
The Castle
WINCHESTER
SO238UJ
procurement.support@hants.gov.uk
Country
United Kingdom
NUTS code
UKJ36 - Central Hampshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/hampshire
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/hampshire
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Decoration & Minor Pre-decoration Repairs Framework 2024
Reference number
CC19797
two.1.2) Main CPV code
- 45451000 - Decoration work
two.1.3) Type of contract
Works
two.1.4) Short description
Hampshire County Council (the Council) is looking to establish a Decorations and Minor Pre-decoration Repairs Framework for various works delivered via a multi-lot, multi-contractor Framework Agreement that caters for Hampshire County Council (schools and non-education) and other named authorities.
Hampshire County Council's Property Services manage and maintain a large portfolio of properties on behalf of Hampshire County Council (HCC). Within this portfolio of properties, other directorates provide key services to the residents of Hampshire. It is essential that the buildings remain operational, to support the delivery of these services, and provide a safe and functional environment for the users and visitors.
As part of its maintenance programme, the Council undertakes external re-decorations of the built estate. Pre-decoration repairs will encompass repair or renewal of any element of the building which, if left unattended, would result in the premature deterioration of the decorative coating or of the building fabric itself. Work will fall under the following general headings:
• Joinery
• Glazing
• Rain water disposal goods
• Pointing
• Rendering
• Applied finishes
• Clearing flat roofs, including gullies and outlets of debris
• Washdowns of buildings
The scope of the framework will include a variety of individual projects and programmes of external and internal decoration works and pre-decoration repairs including the use of fixed scaffolding and mobile access systems, associated glazing, guttering and joinery repairs and washdowns to buildings and structures as directed.
two.1.5) Estimated total value
Value excluding VAT: £25,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Individual / simple projects and/or programmes of decoration and repair work up to the value of £75K
Lot No
1
two.2.2) Additional CPV code(s)
- 45451000 - Decoration work
- 45452000 - Exterior cleaning work for buildings
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
- UKJ25 - West Surrey
- UKJ26 - East Surrey
- UKJ27 - West Sussex (South West)
- UKJ28 - West Sussex (North East)
- UKJ3 - Hampshire and Isle of Wight
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
- UKK2 - Dorset and Somerset
- UKL - Wales
Main site or place of performance
This contract will predominantly operate in the County of Hampshire, however some properties on the Isle of Wight, in Wiltshire, Dorset and Somerset, Berkshire, Surrey and 2 activity centres in the Brecon Beacons in Wales.
two.2.4) Description of the procurement
• Lot 1 - Individual projects up to the value of £75K (typically the projects will be low value internal decoration works with a fast turnaround period expected); established with 4 contractors.
The Council will primarily look to award works on a rotational basis, though will retain the option to run a mini-competition. The rotational award system will look to reduce the administrative process for the Council and contractors with the associated tendering costs and increased speed of award, whilst securing pricing based around the National Schedule of Rates to allow for clear and transparent pricing when developing the project requirements.
The rotational system will allow for work to be shared amongst contractors to ensure a suitable capacity to undertake ongoing works. Contractors will be assessed against set Key Performance Indicators in the delivery of any project. Contractors need to ensure these KPI's are delivered to satisfactory levels or this could result in subsequently missing a rotation in the next award schedule.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £7,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2024
End date
30 May 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Complex individual projects and/or programmes of decoration and repair work above £75K
Lot No
2
two.2.2) Additional CPV code(s)
- 45410000 - Plastering work
- 45420000 - Joinery and carpentry installation work
- 45430000 - Floor and wall covering work
- 45440000 - Painting and glazing work
- 45451000 - Decoration work
- 45452000 - Exterior cleaning work for buildings
- 45453000 - Overhaul and refurbishment work
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
- UKJ25 - West Surrey
- UKJ26 - East Surrey
- UKJ27 - West Sussex (South West)
- UKJ28 - West Sussex (North East)
- UKJ3 - Hampshire and Isle of Wight
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
- UKK2 - Dorset and Somerset
- UKL - Wales
Main site or place of performance
This contract will predominantly operate in the County of Hampshire, however some properties on the Isle of Wight, in Wiltshire, Dorset and Somerset, Berkshire, Surrey and 2 activity centres in the Brecon Beacons in Wales.
two.2.4) Description of the procurement
Lot 2 - Complex individual projects and/or programmes of work above £75K with no maximum project limit established with 6 to 7 contractors
The Council will primarily look to award works on a rotational basis, though will retain the option to run a mini-competition. The rotational award system will look to reduce the administrative process for the Council and contractors with the associated tendering costs and increased speed of award, whilst securing pricing based around the National Schedule of Rates to allow for clear and transparent pricing when developing the project requirements.
The rotational system will allow for work to be shared amongst contractors to ensure a suitable capacity to undertake ongoing works. Contractors will be assessed against set Key Performance Indicators in the delivery of any project. Contractors need to ensure these KPI's are delivered to satisfactory levels or this could result in subsequently missing a rotation in the next award schedule.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £17,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2024
End date
31 May 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-023529
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 April 2024
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 April 2024
Local time
2:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
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Other Contracting Authorities:
The framework agreement will also be available for use by the following participating public sector and local authority organisations within Hampshire and Isle of Wight, Berkshire, Wiltshire, Surrey, West Sussex, Dorset, Bournemouth, Christchurch and Poole, and Wales.
• Local Authorities
• County Councils
• Unitary Authorities
• City Councils
• District and Borough Councils
• Town & Parish Councils
• Government Departments
• Universities, Further & Higher Education establishments
• National Park Authorities
• Housing Associations
• Police Authorities, Fire and Rescue Services and all other Emergency Service organisations
• Health Services, NHS Trusts and Foundation Trusts
• All Schools within the State education system, including Maintained & Federated schools, Academies, Multi-Academy Trusts and Free schools, all Faith/Diocese schools
• Nursery schools maintained by a local Authority
• Ministry of Defence establishments
• HCC Activity Centres in the Brecon Beacons in Wales
It further includes successors to those that currently exist.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom