Section one: Contracting authority
one.1) Name and addresses
Midlothian Council
Midlothian House, Buccleuch Street
Dalkeith
EH22 1DN
Contact
Barbara Foxwell
Barbara.Foxwell@midlothian.gov.uk
Country
United Kingdom
NUTS code
UKM73 - East Lothian and Midlothian
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Maintenance of CDT & Science Equipment
Reference number
MID-25-53
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The collaboration comprising Midlothian and West Lothian Councils seek the provision of a comprehensive technical support and maintenance service for equipment located in Schools Craft, Design and Technology Workshops, Science Laboratories and Art Departments. The service shall include an annual inspection, maintenance, servicing and emergency repairs to equipment in each school detailed in the tender pack.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £198,207.50
two.2) Description
two.2.2) Additional CPV code(s)
- 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
- 50530000 - Repair and maintenance services of machinery
- 50430000 - Repair and maintenance services of precision equipment
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
two.2.4) Description of the procurement
The collaboration comprising Midlothian and West Lothian Councils seeks the provision of a comprehensive technical support and maintenance service for equipment located in Schools Craft, Design and Technology Workshops, Science Laboratories and Art Departments.
The Service shall include an annual inspection, maintenance, servicing and emergency repairs to equipment in each school.
The Service shall include:
a) An annual visit
b) Equipment repair, mechanical and electrical maintenance, and servicing in accordance with supplier and industry guidelines and relevant legislation
c) Emergency call out service
d) Technical advice and support, based on an understanding of the relevant Health & Safety legislation and industry practice
e) Specialist advice on the options for repairing or replacing school equipment, taking into account the most cost effective and best value requirements of collaborative members
f) Full and timely technical advice and support in the event of an accident or near miss or dangerous occurrence occurring in CDT or Science Departments
g) Advice, where appropriate, on the implications of curriculum requirements on the safe and proper use of school equipment
h) Where necessary and within the scope of the specification, the provision of such information, instruction and training as necessary to relevant staff to ensure the health, safety and welfare of staff, pupils and others
i) The development of safe working practices (including assistance in the development of risk assessments) to cover all significant risks in Craft, Design and Technology, Art and Science Departments.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Price - Weighting: 60%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-069862
Section five. Award of contract
Contract No
MID-25-53
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 January 2026
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Active Energy Solutions Ltd
10 Watt Road, Hilington Park
Glasgow
G52 4RY
Country
United Kingdom
NUTS code
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £198,207.50
Section six. Complementary information
six.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Tenderers must not contact anyone at the Local Authority directly in relation to this tender exercise, doing so may result in your exclusion from any further part in the process.
All questions must be raised using the provided Question & Answer facility within this notice.
(SC Ref:822009)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom