Section one: Contracting authority
one.1) Name and addresses
Diocese of St Albans Multi - Academy Trust
Caddington
LU1 4BB
Contact
Graham Thorpe
graham.thorpe@moxton-education.com
Telephone
+44 7540594557
Country
United Kingdom
NUTS code
UKH2 - Bedfordshire and Hertfordshire
Companies House
10449374
Internet address(es)
Main address
https://www.stalbansdmat.co.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.stalbansdmat.co.uk/working-with-us/it/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Diocese of St Albans Multi-Academy Trust - ICT Partner
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Diocese of St Albans Multi-Academy Trust (DSAMAT) encompasses 13 schools and circa 3071 pupils in and around Dunstable and Bedford.
The Trust Head Office is based at Manshead CE Academy.
The Diocese of St Albans Multi-Academy Trust (DSAMAT) was established in 2016 by the Diocese of St Albans.
We are an inclusive Trust, working with schools in the Diocese of St Albans (the Local Authority areas of Hertfordshire, Bedford Borough, Central Bedfordshire, Luton, parts of the London Borough of Barnet and two parishes in Buckinghamshire). Our Trust works with Church of England and community schools that share our values and ethos, and a commitment to a broad education that prepares pupils for a happy, fulfilled life.
We have a clear vision about creating and maintaining successful schools that serve their unique local communities through the provision of a rich and diverse curriculum underpinned by Christian values.
The Trust exists to make a difference and improve the lives of our pupils, staff, and wider community. To do this, we have three strategic aims:
1. To deliver an excellent education for children and young people, that will enable them to flourish throughout their lives.
2. To be an employer of choice, ensuring that staff and volunteers flourish in our care and are enabled to be the best that they can be.
3. To act as responsible stewards, securing strong and sustainable futures for our schools and communities
Like many Trusts DSAMAT has brought together a group of schools all of which originally had their own ICT strategies, technologies, support arrangements, finances, teaching and learning approaches using ICT etc., so from a Trust perspective DSAMAT 'inherited' a number of 'ICT islands'.
Some progress has been made to begin to join up services. The Trust has plans for further expansion over the next 5 years - possible as much as another 10 schools including one secondary, so an ICT strategy is required to stabilize the current cohort of schools and provide a foundation for future growth.
The current ICT Support across the Trust is currently provided by a mix of both Trust-employed and contractor (3rd party) staff.
The Trust is taking the opportunity to go to the market to identify the best innovative and forward-looking partner to provide a single, holistic service and support them in the delivery and development of their ICT provision over the next five years.
The companies identified from these shortlisting questions to receive the ITT for the Managed Service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the service will include, but is not be limited to;
• strategic advice and direction to the Trust regarding ICT
• a 42 week core service, incorporating on-site staff/visits as necessary
• Service desk
• local staffing that bidders deem necessary to deliver the SLA
• responsibility for design, specification, installation, and management of all ICT infrastructure
• supply of goods and services based on an agreed Best Value approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• risk registers and inventory management
• collective partnership targets aligned to the Trusts objectives
• in school support for the integration and upgrade of the communications and security infrastructure
Bidders should note the following:
• The Trust will provide a standard contract as part of the ITT Pack
• There may be a requirement for TUPE of up to two existing Trust employees
two.1.5) Estimated total value
Value excluding VAT: £8,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30200000 - Computer equipment and supplies
- 32400000 - Networks
- 32500000 - Telecommunications equipment and supplies
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKH2 - Bedfordshire and Hertfordshire
two.2.4) Description of the procurement
The Diocese of St Albans Multi-Academy Trust (DSAMAT) encompasses 13 schools and circa 3071 pupils in and around Dunstable and Bedford.
The Trust Head Office is based at Manshead CE Academy.
The Diocese of St Albans Multi-Academy Trust (DSAMAT) was established in 2016 by the Diocese of St Albans.
We are an inclusive Trust, working with schools in the Diocese of St Albans (the Local Authority areas of Hertfordshire, Bedford Borough, Central Bedfordshire, Luton, parts of the London Borough of Barnet and two parishes in Buckinghamshire). Our Trust works with Church of England and community schools that share our values and ethos, and a commitment to a broad education that prepares pupils for a happy, fulfilled life.
We have a clear vision about creating and maintaining successful schools that serve their unique local communities through the provision of a rich and diverse curriculum underpinned by Christian values.
The Trust exists to make a difference and improve the lives of our pupils, staff, and wider community. To do this, we have three strategic aims:
1. To deliver an excellent education for children and young people, that will enable them to flourish throughout their lives.
2. To be an employer of choice, ensuring that staff and volunteers flourish in our care and are enabled to be the best that they can be.
3. To act as responsible stewards, securing strong and sustainable futures for our schools and communities
Like many Trusts DSAMAT has brought together a group of schools all of which originally had their own ICT strategies, technologies, support arrangements, finances, teaching and learning approaches using ICT etc., so from a Trust perspective DSAMAT 'inherited' a number of 'ICT islands'.
Some progress has been made to begin to join up services. The Trust has plans for further expansion over the next 5 years - possible as much as another 10 schools including one secondary, so an ICT strategy is required to stabilize the current cohort of schools and provide a foundation for future growth.
The current ICT Support across the Trust is currently provided by a mix of both Trust-employed and contractor (3rd party) staff.
The Trust is taking the opportunity to go to the market to identify the best innovative and forward-looking partner to provide a single, holistic service and support them in the delivery and development of their ICT provision over the next five years.
The companies identified from these shortlisting questions to receive the ITT for the Managed Service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the service will include, but is not be limited to;
• strategic advice and direction to the Trust regarding ICT
• a 42 week core service, incorporating on-site staff/visits as necessary
• Service desk
• local staffing that bidders deem necessary to deliver the SLA
• responsibility for design, specification, installation, and management of all ICT infrastructure
• supply of goods and services based on an agreed Best Value approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• risk registers and inventory management
• collective partnership targets aligned to the Trusts objectives
• in school support for the integration and upgrade of the communications and security infrastructure
Bidders should note the following:
• The Trust will provide a standard contract as part of the ITT Pack
• There may be a requirement for TUPE of up to two existing Trust employees
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £8,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 April 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
21 April 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Diocese of St Albans Multi-Academy Trust
Caddington
Country
United Kingdom