Section one: Contracting authority/entity
one.1) Name and addresses
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Archive network attached storage
Reference number
NCA30893
two.1.2) Main CPV code
- 48820000 - Servers
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 44316400 - Hardware
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
University of Edinburgh
two.2.4) Description of the procurement at the time of conclusion of the contract:
Rack dense network attached storage servers (60 disks or more, RAID5/6/50/60 controller, all server components in a single chassis with a maximum 4U footprint), and 3 year maintenance agreements.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
36
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2020/S 023-052364
Section five. Award of contract/concession
Contract No
NCA30893
Title
Archive network attached storage
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
17 January 2020
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Eclipse Computing
Units 1-3 Station Industrial Estate, Station Road
Mauchline
KA5 5EU
Telephone
+44 01290420987
Country
United Kingdom
NUTS code
- UKM93 - East Ayrshire and North Ayrshire mainland
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £400,000
Section six. Complementary information
six.3) Additional information
(SC Ref:726239)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court
Edinburgh
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 48820000 - Servers
seven.1.2) Additional CPV code(s)
- 44316400 - Hardware
seven.1.3) Place of performance
NUTS code
- UKM75 - Edinburgh, City of
Main site or place of performance
University of Edinburgh
seven.1.4) Description of the procurement:
The Wide Field Astronomy Unit has secured additional funding in order to further expand the high density compute server over the next 1-2 year period with the project to be completed by 2024. The increase does not exceed 50% of the initial contract value. The additional supplies and services required were not included in the initial procurement and a change of supplier cannot be made for technical reasons.
The original market investigation of the compute server suppliers showed that only Eclipse Computing can provide equipment matching the technical requirements for The Wide Field Astronomy Unit high density storage needs. The data centre is space limited and requires a very rack dense configuration of network attached storage devices. An NCA was approved on this basis in 2020. The contract modification would ensure interoperability with existing equipment procured under the initial procurement.
A change of supplier for the final phase of the server expansion would cause significant inconvenience and substantial duplication of costs for The Wide Field Astronomy Unit. Introducing new technical specifications would require re-engineering of the existing server solution and added administrative and software development workloads on already time-limited staff. Any new equipment specifications would require retooling existing service deployment and operations code. Even allowing for additional time and expense it is not guaranteed as to whether another supplier would be able to achieve our technical requirements and space constraints.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
6
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£200,000
seven.1.7) Name and address of the contractor/concessionaire
Eclipse Computing
Units 1-3 Station Industrial Estate, Station Road
Mauchline
KA5 5EU
Telephone
+44 01290420987
Country
United Kingdom
NUTS code
- UKM93 - East Ayrshire and North Ayrshire mainland
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The Wide Field Astronomy Unit has secured additional funding in order to further expand the high density compute server over the next 1-2 year period with the project to be completed by 2024.
The original market investigation of the compute server suppliers showed that only Eclipse Computing can provide equipment matching the technical requirements for The Wide Field Astronomy Unit high density storage needs. The data centre is space limited and requires a very rack dense configuration of network attached storage devices. An NCA was approved on this basis in 2020. The contract modification would ensure interoperability with existing equipment procured under the initial procurement.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
A change of supplier for the final phase of the server expansion would cause significant inconvenience and substantial duplication of costs for The Wide Field Astronomy Unit. Introducing new technical specifications would require re-engineering of the existing server solution and added administrative and software development workloads on already time-limited staff. Any new equipment specifications would require retooling existing service deployment and operations code. Even allowing for additional time and expense it is not guaranteed as to whether another supplier would be able to achieve our technical requirements and space constraints.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £400,000
Total contract value after the modifications
Value excluding VAT: £600,000