Section one: Contracting authority
one.1) Name and addresses
AHDB (Defra Network eTendering Portal)
Middlemarch Business Park
Coventry
CV3 4SU
Contact
Julia Burger
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/agriculture-and-horticulture-development-board
Buyer's address
https://defra-family.force.com/s/Welcome
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://defra-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Agriculture & Horticulture
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
2023-660 Cereals & Oilseeds crop intentions, condition and progress reporting
Reference number
C22728
two.1.2) Main CPV code
- 77100000 - Agricultural services
two.1.3) Type of contract
Services
two.1.4) Short description
AHDB is looking to procure a supplier(s) to provide cereals and oilseeds crop harvest, planting, and crop development reporting across the season. The information needs to inform growers, grain traders, processors, industry stakeholders and other interested parties about planting progress/intentions, condition, development, and harvest progress at set points in time during the season.
AHDB requires suppliers to source data and intelligence from a range of different sources. Our current methodology for crop reporting is based on a network of independent agronomists but we are open to suggestions for alternative provision.
We have split the requirement across three lots and will award either multiple suppliers or a single supplier depending on the evaluation outcome of tenders received. Each of these Lots have associated milestones and KPI’s.
• Lot 1 - Harvest progression reporting
• Lot 2 - Planting intentions and progress
• Lot 3 - Crop development and condition (winter and spring)
two.1.5) Estimated total value
Value excluding VAT: £1
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77100000 - Agricultural services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UK
two.2.4) Description of the procurement
AHDB is looking to procure a supplier(s) to provide cereals and oilseeds crop harvest, planting, and crop development reporting across the season. The information needs to inform growers, grain traders, processors, industry stakeholders and other interested parties about planting progress/intentions, condition, development, and harvest progress at set points in time during the season.
AHDB requires suppliers to source data and intelligence from a range of different sources.
• Lot 1 - Harvest progress reporting: AHDB requires the provision of both numerical data and explanatory, bulleted comments during the main harvest period to inform us about the progress of harvest for cereals and oilseeds crops.
• Lot 2 - Planting intentions and progress: AHDB requires the provision of information data and bulleted commentary on both:
• Actual and intended plantings to provide a reliable indicative forecast of crop areas.
• Planting progress and how it compares to or has compared to what would ‘typically’ be expected.
• Lot 3 - Crop development and condition (winter and spring): AHDB requires numerical data on both the growth stages reached by the majority of UK cereals and oilseeds crops at that point in time and how this compares to what would ‘typically’ be expected for the time of year, and the crop condition.
Suppliers can tender for single or multiple lots.
The Procurement Documents have been made directly available by AHDB by electronic means at https://defra-family.force.com/s/Welcome
Provision of AHDB Cereals & Oilseeds crop intentions, condition and progress reporting.
Reference: 2023-660
Deadline for submissions by 12 noon on the 24 April 2024
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 80
Cost criterion - Name: Price / Weighting: 20
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
13 June 2024
End date
31 May 2025
This contract is subject to renewal
Yes
Description of renewals
Potential to extend for a further three x 12-month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Procurement Documents have been made directly available by AHDB by electronic means at https://defra-family.force.com/s/Welcome
Provision of AHDB Cereals & Oilseeds crop intentions, condition and progress reporting.
Reference: 2023-660
Deadline for submissions by 12 noon on the 24 April 2024
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 April 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
24 April 2024
Local time
12:00pm
Place
AHDB Head Office
Information about authorised persons and opening procedure
Procurement Manager
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
AHDB (Defra Network eTendering Portal)
Middlemarch Business Park
Coventry
CV3 4SU
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/agriculture-and-horticulture-development-board
six.4.2) Body responsible for mediation procedures
Defra Network eTendering Portal
Seacole Building, 2 Marsham Street
London
SW1P 4DF
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs