Section one: Contracting authority/entity
one.1) Name and addresses
Isle of Wight Council
County Hall, High Street
Newport
PO30 1UD
Contact
Mrs Lucy Chandler
Telephone
+44 1983821000
Country
United Kingdom
Region code
UKJ34 - Isle of Wight
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Support and Maintenance of the Education Management System (EMS) for the Isle of Wight Council
Reference number
DN661147
two.1.2) Main CPV code
- 72250000 - System and support services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of Support and Maintenance of the Education Management System (EMS) for the Isle of Wight Council.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £787,600
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ34 - Isle of Wight
two.2.4) Description of the procurement
Provision of Support and Maintenance of the Education Management System (EMS) for the Isle of Wight Council. The contract will commence on 01 April 2023 for an initial period of three years with the option to extend for a further 12 months at the sole discretion of the Isle of Wight Council. This would mean a potential end date of 31 March 2027 if the extension provision was used.
two.2.11) Information about options
Options: Yes
Description of options
Option of 12 month extension after the initial three year term, at the sole discretion of the Isle of Wight Council.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The Isle of Wight Council owns the licenses to use Capita's Education Management System (EMS) and to enable the Council to continue use of the licenses we need to have a Support and Maintenance contract in place. The only supplier capable of providing this requirement is Capita, as any other supplier used for the provision of the support and maintenance would invalidate the licenses. The Isle of Wight Council intends to direct award the contract for the Support and Maintenance of the Education Management System for the Isle of Wight Council under the KCS Procurement Services framework Y20023 (The Provision of Managed Services for Business Solutions). The Isle of Wight Council meets the criteria against which to direct award under the KCS Procurement Services framework Y20023, which includes continuity of existing goods/services from an awarded supplier, goods/services required are unique/exclusive to one manufacturer/supplier, the supplier is able to supply the required goods/services within the customers timescales and the customer is satisfied that, following their own due diligence, they can identify the supplier that offers best value for their requirement. The Isle of Wight Council will be observing a 10-day standstill period which will end at midnight on 27th March 2023.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
17 March 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Capita Plc
65 Gresham Street
London
EC2V 7NQ
Country
United Kingdom
NUTS code
- UKJ34 - Isle of Wight
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £787,600
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court of England and Wales
London
Country
United Kingdom