Section one: Contracting authority
one.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
Telephone
+44 1698794410
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nhsscotlandprocurement.scot.nhs.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Vaccine Refrigeration and Transportation
Reference number
NP176/21
two.1.2) Main CPV code
- 31600000 - Electrical equipment and apparatus
two.1.3) Type of contract
Supplies
two.1.4) Short description
Supply of Pharmacy Refrigerators for temperature control range +2°C to +8°C
Supply of Vaccine Porter/Carrier
two.1.5) Estimated total value
Value excluding VAT: £400,000
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Clinical Refrigeration Equipment
Lot No
1
two.2.2) Additional CPV code(s)
- 31600000 - Electrical equipment and apparatus
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The supply, delivery, installation and commissioning with warranty, service and maintenance of pharmacy refrigeration equipment (temp range +2°C to +8°C).
two.2.11) Information about options
Options: Yes
Description of options
Option for listing Additional/supplementary items within this category will be given i.e. data loggers.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Vaccine Porter/Carrier System
Lot No
2
two.2.2) Additional CPV code(s)
- 33190000 - Miscellaneous medical devices and products
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Supply of Vaccine Porter/Carrier system with temperature control validation.
Range of sizes to support various settings from care home/residential to mass immunisation clinics.
two.2.11) Information about options
Options: Yes
Description of options
Option to list additional/supplementary items that support product category will be permitted.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.3) Estimated date of publication of contract notice
14 May 2021
Section four. Procedure
four.1) Description
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.5) Scheduled date for start of award procedures
2 August 2021
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
This PIN (Prior Information Notice) will set out the intentions of the proposed procurement.
*Please be aware that the final basket of goods/equipment within the ITT (Invitation To Tender) may vary to those outlined within this PIN.*
**The outline requirement is still in review however we have provided the following information to help bidders review and consider if they would be in a position to submit a bid at ITT stage.**
Current Outline Requirement
The supply, delivery, installation, commissioning, servicing and maintenance of refrigeration equipment (+2°C to +8°C temp range) and vaccine porter/carrier systems.
Equipment/products must conform to the requirements of appropriate and relevant legislation, guidelines and regulations e.g. (but not limited to)
-Quality Management System (BSI ISO9001 accreditation or equivalence)
-Environmental Management System (BSI ISO14001 accreditation or equivalence)
-Safety Requirements for Electrical Equipment (BSEN61010 or equivalence) - where applicable to products submitted
-Ethical Trading Standards (ETI or equivalence)
-COSHH - Control of Substances Hazardous to Health 1989
-Confirmation that equipment is CFC, HFC and HCFC free - where applicable to products submitted
-Confirmation on compliance to the Waste Electrical & Electronic Equipment (WEEE) Regulations 2006 - where applicable to products submitted
-CE Marking
-Medical Devices Directive 93/42/EEC
-DH Green Book and Health Protection Scotland Document
Bids to support all products within each Lot (note suppliers may bid for individual or both Lots).
Equipment/products to be supplied on a fully delivered cost model.
*Request for Documentation/information*
To support this procurement process we request that bidders provide NP (National Procurement) with a copy of their Pandemic Exit Strategy, this can be provided in word or PDF format.
This is to be provided by e-mail (NSS.e-fcategory@nhs.scot)17:00BST on Friday 23rd April 2021.
*Documentation for completion and Return*
Documentation for completion are included within this PIN and should be completed accordingly for the lots suppliers intend to bid for:-
Attachment 1: 2021-04-07 Equipment Information – Refrigeration
Requirement for Undercounter, Benchtop and Freestanding units
Information must be provided for a minimum of one of each, additionally there is no limit on number of units listed for our review and consideration.
Data/product information sheets may also be submitted in addition to support response.
Attachment 2: 2021-04-07 Equipment Information - Vaccine Porter
Requirement for Vaccine Porter/Carrier system - there is no limit on number of units listed for our review and consideration, both chilled & frozen options may be put forward with supporting temperature validation information.
Data/product information sheets may also be submitted in addition to support response.
Attachment 3: 2021-04-12 NSS Customer Care Questionnaire
All documents are to be returned by e-mail (NSS.e-fcategory@nhs.scot) by 17:00BST on Friday 23rd April 2021.
All e-mail subject title should refer to NP176_21 Vaccine Refrigeration and Transportation - PIN Document Return
For any questions/clarifications on process or completion of documents please contact:-
Andrew Crawford
Commodity Manager
E-Mail: andrew.crawford2@nhs.scot
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=650573.
(SC Ref:650573)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court House
27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for review procedures:
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.