Section one: Contracting authority
one.1) Name and addresses
Kent County Council
County Hall
Maidstone
ME14 1XQ
Contact
Ms Sian Fox
Telephone
+44 3000419640
Country
United Kingdom
NUTS code
UKJ4 - Kent
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Additional Reception Accommodation for newly arrived UASC
Reference number
DN650855
two.1.2) Main CPV code
- 85311300 - Welfare services for children and young people
two.1.3) Type of contract
Services
two.1.4) Short description
Kent County Council (the Council) is the largest county council in England covering an area
of 3,500 square kilometres with a population of approx. 1.6m. KCC spends in excess of £1
billion annually on works, goods, and services for the benefit of the communities and citizens
of Kent. The Council provides a wide range of personal and strategic services on behalf of its
residents, operating in partnership with 12 district councils.
The Council’s Services for Unaccompanied Asylum-Seeking Children (SUASC) has a
statutory responsibility for Unaccompanied Asylum-Seeking Children (UASC) under the
Children Act 1989 and seeks to develop additional reception accommodation for newly
arrived UASC, to provide humanitarian accommodation, assess their needs, including age,
and prepare those assessed as under 18 for living in the community. Having identified
facilities makes the risk assessment more robust and supports the Governments Prevent
agenda.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ44 - East Kent
- UKJ45 - Mid Kent
two.2.4) Description of the procurement
Service Requirements
The services required to fulfill the offer of a Reception Centre is made up of:
• Accommodation for UASC males; must be single bedrooms with en-suite bathrooms with
some shared facilities i.e., kitchen and dining facilities and shared lounges.
• Accommodation for staff such as offices, meeting rooms and communal areas to deliver the
independence skills required, various assessments and administrative functions.
• Housing support from the landlord including furniture, safety equipment such as CCTV and
concierge services.
• Support staff/Social Worker support.
Ideally, the Reception Centre must be able to flex to an increasing need, potentially by
having bedrooms and communal space of a size to fit more than one single male in one room.
Physical Accommodation Requirements
• A single building or grouped buildings on the same site of between 80-120 units. We will
NOT be interested in small properties dispersed across the county.
• The building/grouped buildings must have the correct planning permission in place to be
able to deliver this service to this specific cohort.
• A location within the geographical boundary of the East Kent or South Kent.
• Set in a discrete location to have minimal impact on the local community.
• Catering facility able to accommodate the number of occupants.
• Only male aged 16-17 occupancy.
• Minimum capacity of 80 placements, ideally up to 120 placements.
• Communal areas are available for socialising, lessons, and briefings.
• Low maintenance costs.
• Easy to repair given propensity for damage.
• Space for office accommodation for the SUASC Operational Team (22 staff).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2023
End date
31 October 2027
This contract is subject to renewal
Yes
Description of renewals
The contract renewal will be for a further period of 48 months, based on four annual extensions (i.e. 12 months, plus 12 months, plus 12 months, plus 12 months).
The renewal of the service will be subject to a review of KCC's requirements at the end of the contract, which may necessitate an increase or reduction in capacity.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-000823
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 May 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
17 May 2023
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The procurement is conducted under the Open Procedure. However, it is expected that the Selection Questionnaire and ITT documents will be issued to Tenderers on 18 April 2023.
The anticipated Start Date of the Contract is 1 November 2023. However, where the successful Supplier is in position to mobilise the service before this date, the Council's will consider bringing forward the Start date of the Contract.
six.4) Procedures for review
six.4.1) Review body
Kent County Council
County Hall
Maidstone
ME14 1XQ
Country
United Kingdom