Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority NI
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
BSF-19-022 Banking Services for the Education Authority
two.1.2) Main CPV code
- 66110000 - Banking services
two.1.3) Type of contract
Services
two.1.4) Short description
The award of a contract by Education Authority Northern Ireland (EANI) without prior publication of a call for competition in the Official Journal of the European Union, in respect of the provision of Banking Services for EANI (BSF-19-022) as further described in OJEU Contract Notice.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £645,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Supply of Banking Services to the Education Authority NI.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The Contract set out in OJEU Contract Notice was entered into by EANI as per the published Contract Award Notice. The Contract was initially for a term ending March 2021, with the option to extend for another 12 months. It was however agreed in February 2021 that the contract be extended until March 2022 and then further agreed in March 2022 that it be further extended until 30 September 2023 (Expiry) under Regulation 72(1)(B) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled:
For additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor—
(i) Cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement. EA’s finance systems are wholly reliant on the banking provider’s systems and a change of contractor now for a short period would have serious interoperability issues for the EA.
(ii) Would cause significant inconvenience or substantial duplication of costs for the contracting authority. It would cause substantial duplication of costs for the EA to move to another banking provider for a short period of time while the NI Public Sector Collaborative Tender concludes and EA onboards the resultant contract.
(iii) Provided that any increase in price does not exceed 50% of the value of the original contract. As the extension is estimated to be up to a maximum of approximately £645,000 GBP, it does not exceed 50% of the value of the original contract (£1,485,000 GBP).
EANI intended to on-board to the new NI Public Sector Collaborative Banking contract which was due to be awarded prior to March 2022. However delays to concluding this new contract has meant EA has not been able to commence onboarding of this contract as anticipated. During this Collaborative Banking tender process banks advised EA to retain a contractual relationship with its current banking provider to allow a “run down” process and to ensure continuity as all services are "run down" and transferred to the new contract. This modification period will allow all banking services to be transferred to the new contract without any break in service which would be ruinous for the EA in its ability to deliver services to NI Schools.
EANI anticipates that full banking services delivery will be transitioned to the new contracted supplier by September 2023, with services extended under the current contract until then.
The extension value is a maximum of £645,000 GBP.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 207-506456
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
22 March 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
BANK OF IRELAND UK PLC
London
EC4M 9BE
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
BOW BELLS HOUSE
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £645,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
he UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom