Section one: Contracting authority
one.1) Name and addresses
Lion Academy Trust
155 Canterbury Road
Leyton
E106EJ
Contact
David Bond
Country
United Kingdom
Region code
UKI53 - Redbridge and Waltham Forest
Companies House
09161091
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
External Fire Risk Assessment Audit Services - Primary Academies
Reference number
2024/S 000-039861
two.1.2) Main CPV code
- 71317000 - Hazard protection and control consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
The Lion Academy Trust invites tenders from experienced and qualified service providers to deliver a comprehensive annual fire risk assessment service across our network of 11 primary schools, split over 13 sites. This contract aims to ensure the highest standards of safety, protection, and compliance with relevant regulations.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £7,950
two.2) Description
two.2.2) Additional CPV code(s)
- 71315210 - Building services consultancy services
- 71317100 - Fire and explosion protection and control consultancy services
- 71317200 - Health and safety services
- 71317210 - Health and safety consultancy services
- 75121000 - Administrative educational services
two.2.3) Place of performance
NUTS codes
- UKF25 - North Northamptonshire
- UKH3 - Essex
- UKI5 - Outer London – East and North East
Main site or place of performance
Across the Trust's 11 schools, 13 sites, in London (Waltham Forest and Haringey), Essex (Pitsea, Canvey Island, and Maldon), and Northamptonshire (Wellingborough).
two.2.4) Description of the procurement
The Lion Academy Trust comprises 11 primary schools located across three hubs: London, Essex and Northamptonshire. Our mission is to provide a safe, nurturing, and supportive environment where every child can achieve their full potential. This Scope of Services outlines the requirements for the procurement of a Fire Risk Assessor for the Lion Academy Trust to assess fire safety risks and ensure compliance with fire safety regulations and standards. The appointed Fire Risk Assessor will be responsible for conducting a comprehensive fire risk assessment of the premises, identifying potential hazards, and recommending necessary improvements to maintain a safe environment for staff, students, and visitors.
1. Objectives
- To identify fire hazards and assess the risks to life and property in the school.
- To ensure compliance with the Regulatory Reform (Fire Safety) Order 2005 and other relevant legislation and codes of practice.
- To provide recommendations for risk mitigation, fire prevention measures, and emergency procedures.
2. Scope of Work
- The Fire Risk Assessor shall perform the following tasks:
2.1 Initial Assessment
- Review the school's current fire safety documentation, including fire evacuation plans, previous fire risk assessments, and safety protocols.
- Inspect the school building(s), including all areas such as classrooms, corridors, hallways, offices, kitchens, bathrooms, stairwells, and exterior areas, to evaluate the fire safety measures in place.
2.2 Fire Hazard Identification
- Identify potential fire hazards, such as faulty electrical equipment, combustibles, inadequate storage, and unsafe practices.
- Assess the adequacy of fire detection systems, emergency lighting, and fire-fighting equipment (e.g., extinguishers, sprinklers).
- Evaluate the condition and functionality of fire exits, routes, and assembly points.
2.3 Risk Evaluation
- Assess the level of risk posed by identified hazards, considering factors such as:
- The potential for the fire to spread.
- The adequacy of current preventive and protective measures.
- The ability to evacuate occupants safely in case of an emergency.
2.4 Fire Safety Systems Evaluation
- Review the existing fire alarm system and its maintenance records.
- Assess fire safety signage and emergency lighting to ensure visibility and functionality.
- Check the maintenance of fire doors, barriers, and escape routes.
2.5 Fire Safety Training & Procedures
- Assess the adequacy of fire safety training and information programs for staff, including fire drills, evacuation procedures, and designated fire marshals.
2.6 Reporting & Recommendations
- Prepare a detailed fire risk assessment report that includes:
- Identification of hazards and associated risks.
- Evaluation of current fire safety measures.
- Detailed recommendations for corrective actions and improvements.
- Prioritisation of actions based on the level of risk.
- Compliance status with relevant fire safety legislation and standards.
- Provide an action plan for mitigating risks and enhancing fire safety.
2.7 Post-Assessment Support
- Offer guidance and clarification on the implementation of recommended actions.
- Assist in the preparation of any necessary fire safety documentation for regulatory compliance.
3. Deliverables
- The Fire Risk Assessor will provide the following deliverables:
- Fire Risk Assessment Report: A comprehensive written report that includes all identified fire hazards, risks, and recommendations for improvements.
- Action Plan: A detailed plan outlining the steps to mitigate risks, improve safety measures, and ensure compliance with relevant regulations.
- Action Monitoring platform: An online system for monitoring/tracking updates of identified recommendations
4. Qualifications and Experience
- The Fire Risk Assessor should meet the following qualifications:
Certified Fire Risk Assessor registered with the Institute of Fire Engineers with experience in conducting fire risk assessments in educational or similar settings.
- Familiarity with the Regulatory Reform (Fire Safety) Order 2005, as well as other relevant fire safety standards and codes of practice.
- Demonstrated ability to provide clear, actionable recommendations for fire safety improvements.
5. Confidentiality and Data Protection
- The Fire Risk Assessor shall treat all information related to the assessment and the school's premises as confidential. Any personal or sensitive data collected during the assessment must be handled in compliance with data protection laws, including the GDPR.
two.2.5) Award criteria
Quality criterion - Name: Experience and Qualifications / Weighting: 25
Quality criterion - Name: Approach and methodology / Weighting: 35
Price - Weighting: 40
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-039861
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 March 2025
five.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Worknest Ltd
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
04382739
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,950
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Lion Academy Trust
London
Country
United Kingdom