Section one: Contracting authority
one.1) Name and addresses
Foreign Commonwealth and Development Office
King Charles Street
London
SW1A 2AH
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://fcdo.bravosolution.co.uk/web/login.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://fcdo.bravosolution.co.uk/web/login.html
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of Lancaster House Event Catering Services
two.1.2) Main CPV code
- 55520000 - Catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Constructed in the early 19th century and situated close to Buckingham Palace, the house is a Grade
I listed building rich with history including its architecture, artworks and legacy. Since WWII
Lancaster House has been host to diplomatic events such as G7 and the Commonwealth Heads of
Government Meeting. Now, alongside ministerial and major government events, Lancaster House
also hosts commercial events for private clients, which include conferences, receptions and dinners.
The Delivery Teams at Lancaster House are responsible for managing all such events, which may be
categorised in the following way:
o Government Hospitality refers to the delivery of events for the FCDO (Foreign, Commonwealth
and Development Office) and other government departments, hosting foreign ministers,
international committees, and guests of government for lunches, dinners, receptions, and
conferences to the highest standards of hospitality and service.
o Commercial Events at Lancaster House generate income for the FCDO through venue hire and
event management services. The clientele includes businesses hosting corporate events to
private hire clients, raising the profile of Lancaster House as a prestigious and historical venue in
central London.
Events vary, ranging from intimate dinners to receptions for up to 900 guests across the ground floor
and first floor of the house and garden, engaging multiple suppliers. The FCDO is seeking to appoint
10 suppliers to an accredited list to provide catering services to Lancaster House’s Government
Hospitality and Commercial events.
The majority of events will require modern British cuisine with all aspects such as produce, menu,
presentation and service reflecting the high quality expected at Lancaster House and the FCDO’s
sustainability policies. These is also a requirement for a variety of cuisines to suit the needs of the
FCDO’s client base.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55521000 - Catering services for private households
- 75211100 - Diplomatic services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Lancaster House, London
two.2.4) Description of the procurement
Constructed in the early 19th century and situated close to Buckingham Palace, the house is a Grade
I listed building rich with history including its architecture, artworks and legacy. Since WWII
Lancaster House has been host to diplomatic events such as G7 and the Commonwealth Heads of
Government Meeting. Now, alongside ministerial and major government events, Lancaster House
also hosts commercial events for private clients, which include conferences, receptions and dinners.
The Delivery Teams at Lancaster House are responsible for managing all such events, which may be
categorised in the following way:
o Government Hospitality refers to the delivery of events for the FCDO (Foreign, Commonwealth
and Development Office) and other government departments, hosting foreign ministers,
international committees, and guests of government for lunches, dinners, receptions, and
conferences to the highest standards of hospitality and service.
o Commercial Events at Lancaster House generate income for the FCDO through venue hire and
event management services. The clientele includes businesses hosting corporate events to
private hire clients, raising the profile of Lancaster House as a prestigious and historical venue in
central London.
Events vary, ranging from intimate dinners to receptions for up to 900 guests across the ground floor
and first floor of the house and garden, engaging multiple suppliers. The FCDO is seeking to appoint
10 suppliers to an accredited list to provide catering services to Lancaster House’s Government
Hospitality and Commercial events.
The majority of events will require modern British cuisine with all aspects such as produce, menu,
presentation and service reflecting the high quality expected at Lancaster House and the FCDO’s
sustainability policies. These is also a requirement for a variety of cuisines to suit the needs of the
FCDO’s client base.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
5 July 2024
End date
2 July 2027
This contract is subject to renewal
Yes
Description of renewals
1 year + 1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 April 2024
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
8 April 2024
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Foreign Commonwealth and Development Office
London
Country
United Kingdom