Section one: Contracting authority/entity
one.1) Name and addresses
Police Ombudsman for Northern Ireland
11 Church Street
BELFAST
BT1 1PG
ssdadmin.cpd@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DoJ Police Ombudsman for Northern Ireland's Case Handling System Hosting Transfer
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Case Handling System used by the Police Ombudsman NI is currently hosted locally on a stand-alone server at its offices located in Belfast. There is no remote access to this system and staff have to be physically in the building to gain access. The constraints of this set-up have hindered access for staff when not in the office, which has become a significant issue over the course of the last year with lockdown measures due to Covid 19. As a result, it has been decided modify the contract to move the CHS system (along with other key systems) onto the ITAC secure hosting service which will facilitate access for all staff without having to be physically present in the office.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £499,005
two.2) Description
two.2.2) Additional CPV code(s)
- 72500000 - Computer-related services
- 72220000 - Systems and technical consultancy services
- 72250000 - System and support services
- 72260000 - Software-related services
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
The Case Handling System used by the Police Ombudsman NI is currently hosted locally on a stand-alone server at offices located in Belfast. There is no remote access to this system and staff have to be physically in the building to gain access. The constraints of this set-up have hindered access for staff when not in the office, which has become a significant issue over the course of the last year with lockdown measures due to Covid 19. As a result, it has been decided to move the CHS system (along with other key systems) onto the ITAC secure hosting service which will facilitate access for all staff without having to be physically present in the office.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Additional works, services or supplies have become necessary and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs. The change does not exceed 50% of the value of the original contract.
This modification is on the basis that there is a requirement to move the CHS system onto the ITAC secure hosting service to allow for remote access. This is a requirement which was not provided for within the original requirement however one which is central to ensuring continuity of service provision and secure hosting of the system at a cost of £14,445.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2019/S 232-569517
Section five. Award of contract/concession
Contract No
1
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
1 December 2019
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Due to the sensitive nature of this contract the supplier name will be withheld
United Kingdom
ssdadmin.cpd@finance-ni.gov.uk
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £499,005
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.
N/A
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). The Authority will incorporate a standstill period (i.e. a minimum of 10 calendar days) before this contract is awarded.