Section one: Contracting authority
one.1) Name and addresses
Newry, Mourne & Down District Council
Monaghan Row
NEWRY
BT358DJ
Contact
Seamus McGeoghegan
Country
United Kingdom
NUTS code
UKN08 - Newry, Mourne and Down
Internet address(es)
Main address
https://www.newrymournedown.org/procurement-and-tenders
Buyer's address
https://www.newrymournedown.org/procurement-and-tenders
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.newrymournedown.org/procurement-and-tenders
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.newrymournedown.org/procurement-and-tenders
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Newry, Mourne and Down District Council Framework for Production Services for the Annual Programme of Tourism Events 2021-2024
Reference number
04/2021
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
Opportunity to Tender for Event Production Services
Newry, Mourne & Down District Council (NMDDC) invite submissions from providers of Event Production Services to its new Framework for Production Services.
NMDDC are establishing a framework with a pre-qualified list of suppliers to enable the development and delivery of the annual Giant Adventures Tourism Events Programme. This is an exciting opportunity to build on an already successful programme of events and we welcome suppliers who share our vision and will strive to create and deliver events that are high quality, visually impactful, memorable and family orientated.
We are seeking applicants with experience in devising and delivering mainly outdoor events of varying scale and complexity showcasing the surrounding landscape and highlighting our district's tourism offering. Each event will be different and may include theatre and music production, puppetry, event animation, interactive experiences, tours, parade production and installations.
two.1.5) Estimated total value
Value excluding VAT: £2,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
two.2) Description
two.2.1) Title
Lot 1 - Large Scale Event Production Services (Above £30K)
Lot No
1
two.2.2) Additional CPV code(s)
- 79953000 - Festival organisation services
two.2.3) Place of performance
NUTS codes
- UKN08 - Newry, Mourne and Down
Main site or place of performance
Within the geographical area of Newry, Mourne & Down District Council.
two.2.4) Description of the procurement
The requirements under Lot 1 for Large Scale Event Production Services may include some or all of the following but note, will not be limited to:
Creative Production:
- A Creative Director
- Devising a large-scale event (Estimated Visitor Attendance of 10,000 plus over 1 - 2 days)
- Devising a narrative
- Producing Moving & Static Theatre
- Drafting Scripts
- Submitting Location Proposals/Event Layout/best Use of space logistically, creatively & visually
- Casting & provision of actors, performers & entertainers
- Provision of costumes
- Make-up
- Props
- Set build, materials & design
- Special Effects/Pyrotechnics
- Sound Designer
- Lighting Installations
- Public Art Installations
- Devising, implementing & delivering a programme inclusive of kids workshops, face painting, balloon modelling, musical performers, street entertainers, characters etc.
Technical Production
- PA Systems
- Sound Engineer
- Projection Equipment
- Screens
- Lighting
- Lighting Engineer
- Electrical Engineer
- Cabling
- Recording Facilities
Infrastructure
- Staging
- Marquees
- Generators
- Cable Ramps
- Barriers
- Track Matting
- Tower Lights
- Transport Equipment & Users
- Plant Equipment (All transport & equipment used in production(s) MUST by aesthetically pleasing)
- All Production Materials & Equipment required to successfully carry out all production requirements
Partnership working
- For some large-scale production(s) there may be a requirement to form Partnerships to propose & deliver Cross Border & Region wide events.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Refer to Documentation
two.2) Description
two.2.1) Title
Lot 2 - Small Scale Event Production Services (Up to £30K)
Lot No
2
two.2.2) Additional CPV code(s)
- 79953000 - Festival organisation services
two.2.3) Place of performance
NUTS codes
- UKN08 - Newry, Mourne and Down
Main site or place of performance
Geographical area of Newry, Mourne & Down District Council.
two.2.4) Description of the procurement
The requirements under Lot 2 for Small Scale Event Production Services may include some or all of the following but note, will not be limited to:
Creative Production
- Creative Proposals
- Interactive Games/Treasure Hunts
- Immersive Theatre
- Tours & Visitor Experiences based around specific themes
- Devising narratives
- Producing Moving & Static Theatre
- Drafting Scripts
- Submitting Location Proposals/Event Layout/best Use of space logistically, creatively & visually
- Casting & provision of actors, performers & entertainers
- Provision of costumes
- Make-up
- Props
- Set build, materials & design
- Special Effects
- Sound Designer
Technical Production
- PA Systems
- Sound Engineer
- Sound Designer
- Projection Equipment
- Screens
- Lighting
- Lighting Engineer
- Electrical Engineer
- Cabling
- Recording Facilities
Infrastructure
- Infrastructure requirements will depend on the location and venue of the ad hoc event and will be confirmed along with any new concepts or requests for this service.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Refer to documentation
two.2) Description
two.2.1) Title
Lot 3 - Parade Production
Lot No
3
two.2.2) Additional CPV code(s)
- 79953000 - Festival organisation services
two.2.3) Place of performance
NUTS codes
- UKN08 - Newry, Mourne and Down
Main site or place of performance
Geographical area within Newry, Mourne & Down District Council
two.2.4) Description of the procurement
For the purpose of this exercise Parade Production may include some or all of the following but will not be limited to:
Creative Production
- Provide moving props of variable size, scale and nature inclusive of prop pushers/crew for rig/derig and fulfil any other requirements in order to successfully manoeuvre props/performances throughout the duration of the parade.
- Secure participation from a wide range of cross-community based groups to include facilitation, coordination and delivery of bespoke art or theatrical/dance workshops to showcase and deliver with the groups in the parade. Suppliers will be required to source these participants, deliver workshops and facilitation of costume and prop-making, make-up, changing and welfare of each group.
- Book large Carnival/Pipe/Samba acts and other Bands complemented with production (dancers, props & performers).
Infrastructure
- Implementation of Parade Running Order including:
> All aspects of on-the-day parade management
> Communication with multi-agency team for the duration of the parade via radio.
- Implementation & delivery of adequate traffic management & signage schedules
- Implementation of parade start up and dispersal zones
- Administrations to local residents, businesses and multi agencies providing event up dates, disruptions and any actions in the planning stages
- Administrations to parade participants including registration, providing details and information relevant to their participation, parade maps of devised routes and any other actions required
- Securing additional parking areas for residents/businesses affected along parade routes
- Sourcing Changing Zones for participants with consideration to safeguarding
- Devising and implementing a stewarding plan in association with project managers
All parade participants must adhere to Newry, Mourne & Down District Council's Terms & Conditions of entry (these will be issued to the successful supplier for the registration of participants).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Refer to documentation
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Refer to documentation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 May 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
17 May 2021
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Belfast
BT1 3JF
Telephone
+44 2890235111
Country
United Kingdom