Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
The Contracts Team
Telephone
+44 1924664685
Country
United Kingdom
Region code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001263 Sand & Water Play
Reference number
001263
two.1.2) Main CPV code
- 37000000 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of Sand and Water Play for use primarily in the education market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire and for Providers to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,000,000
two.2) Description
two.2.1) Title
Lot 1 - Sand & Water Trays – YPO Stock
Lot No
1
two.2.2) Additional CPV code(s)
- 37520000 - Toys
- 37535270 - Playground sandboxes
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Lot 1 is for the provision of sand and water tray items to be delivered into YPO's distribution
centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value /Sustainability / Weighting: 10%
Price - Weighting: 40%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 01st April 2025 to 31st March 2027 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of December 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st April 2025 to 31st March 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A size tolerance of 5% will be accepted for the tray size only in all lines in this Lot
two.2) Description
two.2.1) Title
Sand & Water Toys – YPO Stock
Lot No
2
two.2.2) Additional CPV code(s)
- 37520000 - Toys
- 37535270 - Playground sandboxes
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Lot 2 is for the provision of sand and water toys to be delivered into YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value /Sustainability / Weighting: 10%
Price - Weighting: 40%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 01st April 2025 to 31st March 2027 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of December 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st April 2025 to 31st March 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Sand & Water Trays – Direct Delivery
Lot No
3
two.2.2) Additional CPV code(s)
- 37520000 - Toys
- 37535270 - Playground sandboxes
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 3 is for the provision of sand and water tray items to be ordered by YPO but delivered directly to the end user.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value /Sustainability / Weighting: 10%
Price - Weighting: 40%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 01st April 2025 to 31st March 2027 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of December 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st April 2025 to 31st March 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A size tolerance of 5% will be accepted for the tray size only in all lines in this Lot
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-033659
Section five. Award of contract
Contract No
001263
Lot No
1
Title
Lot 1 - Sand & Water Trays – YPO Stock
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 January 2025
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
EDX Education Co Ltd
9F, 39 Sec 2 Dun Hua S. Rd
Taiwan
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,000,000
Section five. Award of contract
Contract No
001263
Lot No
2
Title
Sand & Water Toys – YPO Stock
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 January 2025
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Gamez Galore Ltd
Manchester
Country
United Kingdom
NUTS code
- UKD33 - Manchester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
EDX Education Co Ltd
9F, 39 Sec 2 Dun Hua S. Rd
Taiwan
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Cicada Education
Cuffley
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,000,000
Section five. Award of contract
Contract No
001263
Lot No
3
Title
Sand & Water Trays – Direct Delivery
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 January 2025
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Cicada Education
Cuffley
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,000,000
Section six. Complementary information
six.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link for
details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract is
provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract is
entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been
harmed or are at risk of harm by a breach of the rules to take action in the High Court (England,
Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom