Section one: Contracting authority
one.1) Name and addresses
Historic Environment Scotland
Longmore House, Salisbury Place
Edinburgh
EH9 1SH
Contact
Fiona Fretwell
Telephone
+44 1316688866
Fax
+44 1316688877
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
http://historicenvironment.scot
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Other activity
Built Environment, Conservation and Tourism
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Workwear and Corporate Clothing
Reference number
HES/C/4117
two.1.2) Main CPV code
- 18222000 - Corporate clothing
two.1.3) Type of contract
Supplies
two.1.4) Short description
HES has a requirement for corporate clothing and workwear for approximately 1,000 staff members, the number of staff and the requirement fluctuate with seasons. The garments are to have various logo’s applied and for the items that cannot have the logo’s applied then a tax tab must be affixed.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
HES may award both Lots to the same company.
two.2) Description
two.2.1) Title
Provision of Corporate Clothing
Lot No
1
two.2.2) Additional CPV code(s)
- 18222000 - Corporate clothing
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
HES has a requirement for corporate clothing and workwear for approximately 1,000 staff members, the number of staff and the requirement fluctuate with seasons. HES will require garments to have various logo’s applied to clothing and for the items that cannot have the logo’s applied then a tax tab must be affixed. Branding should be made from sustainable material and dyes, that has been produced or manufactured with minimal impact on the environment, from the procurement of the raw materials to the making of the end product.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
If all extension options are taken up then this will be retendered in 2026.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
HES may add in other workwear or corporate clothing during the life of the contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of Workwear
Lot No
2
two.2.2) Additional CPV code(s)
- 18113000 - Industrial clothing
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
HES has a requirement for corporate clothing and workwear for approximately 1,000 staff members, the number of staff and the requirement fluctuate with seasons. HES will require garments to have various logo’s applied to clothing and for the items that cannot have the logo’s applied then a tax tab must be affixed. HES will be looking for the most effective method of applying logos to garments particularly for end of life garments so that the logos can be easily removed for garments to be either re-used or recycled.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
If all extension option are taken then this will be re-tendered in 2026.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
HES may add in other workwear or corporate clothing items during the life of the contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.
Minimum level(s) of standards required:
Employers (compulsory) Liability Insurance - GDP 10 million
- Public Liability Insurance - GDP 10 million
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 April 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
25 April 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: If all extension options are used this will be relet in 2026.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please ensure you have completed the Single Procurement Document and submitted your response to Documents 3 - Quality Schedule, Document 4 Pricing Documents and the Garment Data Input spreadsheets by the closing date.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=687616.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:687616)
Download the ESPD document here: [[https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=687616]]
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of Peace Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom