Section one: Contracting authority
one.1) Name and addresses
Kirklees Council
Town Hall, Ramsden Street
HUDDERSFIELD
HD1 2TA
Contact
Charles Crossland
charles.crossland@kirklees.gov.uk
Telephone
+44 1484221000
Country
United Kingdom
Region code
UKE44 - Calderdale and Kirklees
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104104
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Electronic Care Records System
Reference number
KMCIT-175
two.1.2) Main CPV code
- 75122000 - Administrative healthcare services
two.1.3) Type of contract
Services
two.1.4) Short description
Single source contract for the supply of an Electronic Care Records System to be implemented in four inhouse care homes. Subject to budget provision, the solution may be extended to a maximum of nine further sites over the contract period
This procurement was undertaken as a further competition under the NHSX: Digital Care Records System - Dynamic Purchasing System (DPS)
The contract will commence on 13 February 2023 and end on 12 February 2026 with the option to extend for a further two periods of twelve months each making the final expiry date 12 February 2028.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £69,400
two.2) Description
two.2.2) Additional CPV code(s)
- 72320000 - Database services
- 79996100 - Records management
- 85144000 - Residential health facilities services
- 85311000 - Social work services with accommodation
two.2.3) Place of performance
NUTS codes
- UKE44 - Calderdale and Kirklees
Main site or place of performance
The Council of the Borough of Kirklees, West Yorkshire, UK
two.2.4) Description of the procurement
Single source contract for the supply of an Electronic Care Records System to be implemented in four inhouse care homes. Subject to budget provision, the solution may be extended to a maximum of nine further sites over the contract period
This procurement was undertaken as a further competition under the NHSX: Digital Care Records System - Dynamic Purchasing System (DPS)
The contract will commence on 13 February 2023 and end on 12 February 2026 with the option to extend for a further two periods of twelve months each making the final expiry date 12 February 2028.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The option to extend for a further two periods of twelve months taking the ultimate end date to 12 February 2028.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This procurement was undertaken as a further competition under the NHSX: Digital Social Care Records Systems - Dynamic Purchasing System (DPS)
The original notice reference 2021/S 000-003785, dated 25 February 2021 was published on Find a Tender Service by the DPS owner - Department of Health and Social Care.
FTS does not provide an option to link the award notice to the original notice when it has been created by a different contracting authority.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
1
Lot No
KMCIT-175
Title
Electronic Care Records System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 February 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Person Centred Software Ltd
1st Floor, 1 Bell Court, Leapale Lane
Guildford
GU1 4LY
r.kidd-scannell@personcentredsoftware.com
Telephone
+44 1483357657
Country
United Kingdom
NUTS code
- UKJ25 - West Surrey
Companies House
08539732
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £69,400
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
N/A
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for review procedures:
In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework),Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public
Contracts Regulations 2015 (SI 2015/102), the contracting authority will incorporate a minimum ten (10) calendar day standstill period at the point that information on the award of the Contract is communicated to economic operators. This period allows any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the Contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach
of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party
first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good
reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the Contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Contract to be ineffective