Section one: Contracting authority
one.1) Name and addresses
Belfast City Council
9 - 21 Adelaide Street
Belfast
BT2 8DJ
Country
United Kingdom
NUTS code
UKN06 - Belfast
Internet address(es)
Main address
Buyer's address
https://www.belfastcity.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://e-sourcingni.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
T2184 - Electrical Consumables and Sundries
Reference number
T2184
two.1.2) Main CPV code
- 31680000 - Electrical supplies and accessories
two.1.3) Type of contract
Supplies
two.1.4) Short description
Belfast City Council (“the Council”) invites tenders from suitably qualified and experienced suppliers for the supply, delivery of a wide range electrical consumables and sundries including a collection services from suppliers shops/ warehouses to support the Councils operations and maintenance teams.
two.1.5) Estimated total value
Value excluding VAT: £1,600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 31200000 - Electricity distribution and control apparatus
- 31213000 - Distribution equipment
- 31300000 - Insulated wire and cable
- 31500000 - Lighting equipment and electric lamps
- 31625000 - Burglar and fire alarms
- 31682210 - Instrumentation and control equipment
- 39710000 - Electrical domestic appliances
- 43830000 - Power tools
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast
two.2.4) Description of the procurement
This Contract is for the supply and delivery of a wide range of electrical consumables and sundries to support the Council’s maintenance/ operations teams to carry out planned and reactive maintenance works across Council premises.
A range of Goods required is set out in the Pricing Schedule but the scope extends to cover all required electrical goods, consumables and sundries required to support all types of electrical planned and reactive maintenance services conducted by the Council.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract shall be for a period of three years with the option to renew on an annual basis for a further two years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period (if not already included in the Pricing Schedule): -
Other containment i.e. trunking and containment accessories
General cabling;
General control equipment i.e. timeclocks, photocells, PIRs etc;
Distribution accessories i.e. MCBs, RCBOs, surge protection, AFDD, contactors etc;
Fire alarm, CCTV, security and access systems;
Floodlighting and columns;
Lighting systems;
Distribution boards;
Armoured cable and accompanying equipment;
Power and hand tools;
Electrical equipment including white goods;
Instrumentation, Control and Automation (ICA) related equipment and associated software including any Programme Logistic Controller ‘PLC’ and associated support services;
High voltage ‘HV’ equipment, cabling and associated consumables;
All other electrical items, spare parts, consumables, sundries or equipment to be used by Council maintenance teams.
Where appropriate, consultancy/support services to advise on stores ordering, systems, stock management and/or other related best practice related to the Goods.
Where large bulk purchases are required the Contract Price may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in these circumstances where value for money is not demonstrated.
The Council reserves the right to add or remove items from the Contract in line with the Council’s requirements. Where the Council identifies an item they require that is not listed within the Pricing Schedule, the Contractor must provide the Goods at the catalogue price less the discount level offered. Where a discount is not included in the Pricing Schedule then an agreed discount should be applied to similar items priced in the Pricing Schedule.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 April 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
17 April 2023
Local time
12:30pm
Place
Opened via eSourcing NI e-procurement portal.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Department of Justice
Belfast
Country
United Kingdom