Section one: Contracting authority/entity
one.1) Name and addresses
West Berkshire Council
Council Office,Market Street
NEWBURY
RG145LD
Contact
Vicki Murphy
Telephone
+44 1635519364
Country
United Kingdom
NUTS code
UKJ11 - Berkshire
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/westberks/aspx/Home
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Parking and traffic management system - hardware and software support
Reference number
261
two.1.2) Main CPV code
- 72261000 - Software support services
two.1.3) Type of contract
Services
two.1.4) Short description
This contract covers the historical licensing, ongoing support and maintenance for an existing parking management information system (Chipside) to enable processing for penalty charges, permits and related income streams to be recorded. The system also enable statutory requirements to be met in terms of reporting between the DVLA and enforcement team.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £131,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
two.2.4) Description of the procurement
Ongoing support and maintenance for existing parking management information system (Chipside) to enable continuation of processing for penalty charges, permits and related income streams to be recorded. The system also enable statutory requirements to be met in terms of reporting between the DVLA and enforcement team. This support runs until 2/2/2025.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- protection of exclusive rights, including intellectual property rights
Explanation:
The software product can only be maintained by the original economic operator as they do not have arrangements with third party suppliers.
This Voluntary Ex Ante Transparency (VEAT) notice directly awarding this contract without prior publication is to allow the Council to continue to use its current Chipside system that it has configured to meet its business requirement in relation in relation to management of parking enforcement and related services.
The current system has been assessed to meet the needs of our business for the duration of this contract award and the organisation does not wish to seek to procure an alternative solution.
This new contract/ extension will ensure that the Council continue on the latest version of the system and has technical support should it have any issues.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
Contract No
261
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
21 March 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Chipside Ltd
Brinkworth, Callow Hill
Chippenham
SN15 5FD
Telephone
+44 8454709009
Country
United Kingdom
NUTS code
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £131,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit