Section one: Contracting authority/entity
one.1) Name and addresses
Ministry of Defence
Portsmouth
Hannah.Streatfield100@mod.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/ministry-of-defence
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Purchase of Motion Capture Systems for RN Muscoskeletal Injury Mitigation
Reference number
703389450
two.1.2) Main CPV code
- 31642000 - Electronic detection apparatus
two.1.3) Type of contract
Supplies
two.1.4) Short description
Purchase of Motion Capture Systems for RN Muscoskeletal Injury Mitigation
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £245,646
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- UKJ3 - Hampshire and Isle of Wight
two.2.4) Description of the procurement
The Royal Navy, part of the UK Ministry of Defence, intends to intend to award a contract with a value of £246,000.00 to Codamotion Ltd to procure 3 in number motion capture systems. In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 SI No. 2020/1319, this procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 (PCR 2015) as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (in accordance with the relevant legislation) is lawful in accordance with regulation 32(2)(b)(ii) of the PCR 2015 because competition is absent for technical reasons.
Data relating to dynamic military movements (i.e., walking, marching, and running) was captured during a pilot RM Biomechanics Programme (RMBP), using Codamotion motion capture systems with optimised active markers that enable fast data analysis by avoiding any need to manually identify markers after data collection. Dynamic data has been captured at a higher sampling rate (up to 800 Hz) and there is a risk that moving to alternate systems would require a period of qualification and development, with no guarantee that the results produced would be consistent with that previously captured. This equipment and corresponding jig system has been developed and used in partnership with a cadre of seven academic establishments, who are trained in the analysis of data produced by these systems.
Previous work across the RN/ RM (BRNC and CTCRM) pilot has been undertaken with this motion capture system. This work has been ongoing for 20 years and changing to an alternate system would require qualification with no guarantee that the Authority would be able to build on the initial pilot data. Changing to an alternate system could not be achieved without trialling and qualification of systems and modification of jigs. As the Authority wishes to continue the study of MSKI at pace, it considers the uncertainty around qualifying and modifying alternate systems as a risk, with no guarantee that the equipment could be qualified within our timeframe, or that data produced would be consistent with that required to provide the calibration hub as part of the RN MMP’s measurement governance and assurance. The Authority considers this an intolerable risk to data integrity and its subsequent analysis. Therefore, the Authority intends to place this contract via a negotiated procedure without prior notice because competition is absent for technical reasons.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The products involved are manufactured purely for the purpose of research, experiment, study or development
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The Royal Navy, part of the UK Ministry of Defence, intends to intend to award a contract with a value of £246,000.00 to Codamotion Ltd to procure 3 in number motion capture systems. In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 SI No. 2020/1319, this procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 (PCR 2015) as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (in accordance with the relevant legislation) is lawful in accordance with regulation 32(2)(b)(ii) of the PCR 2015 because competition is absent for technical reasons.
Data relating to dynamic military movements (i.e., walking, marching, and running) was captured during a pilot RM Biomechanics Programme (RMBP), using Codamotion motion capture systems with optimised active markers that enable fast data analysis by avoiding any need to manually identify markers after data collection. Dynamic data has been captured at a higher sampling rate (up to 800 Hz) and there is a risk that moving to alternate systems would require a period of qualification and development, with no guarantee that the results produced would be consistent with that previously captured. This equipment and corresponding jig system has been developed and used in partnership with a cadre of seven academic establishments, who are trained in the analysis of data produced by these systems.
Previous work across the RN/ RM (BRNC and CTCRM) pilot has been undertaken with this motion capture system. This work has been ongoing for 20 years and changing to an alternate system would require qualification with no guarantee that the Authority would be able to build on the initial pilot data. Changing to an alternate system could not be achieved without trialling and qualification of systems and modification of jigs. As the Authority wishes to continue the study of MSKI at pace, it considers the uncertainty around qualifying and modifying alternate systems as a risk, with no guarantee that the equipment could be qualified within our timeframe, or that data produced would be consistent with that required to provide the calibration hub as part of the RN MMP’s measurement governance and assurance. The Authority considers this an intolerable risk to data integrity and its subsequent analysis. Therefore, the Authority intends to place this contract via a negotiated procedure without prior notice because competition is absent for technical reasons.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
18 March 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Codamotion Ltd
Leicester
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £245,646
Total value of the contract/lot/concession: £245,646
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Ministry of Defence
Portsmouth
PO2 8By
Country
United Kingdom