Scope
Reference
BSS24006
Description
This Invitation to Tender (ITT) has been issued by Barcud Shared Services for and on the behalf of Valleys To Coast Group. This ITT is to be run as an 'Open Procedure' in accordance with Procurement Act 2023 (PA23) and advertised on Sell2Wales.
We are seeking to issue a Contract for a Material Supply and Delivery Service for a period of 4 years with the option to extend for a further 2 years in 1 year increments total potential duration 4 + 1 + 1.
Total value (estimated)
- £6,000,000 excluding VAT
- £7,200,000 including VAT
Above the relevant threshold
Main procurement category
Goods
Contract locations
- UKL - Wales
Lot constraints
Maximum number of lots a supplier can bid for: 2
Maximum number of lots a supplier can be awarded: 2
Description of how multiple lots may be awarded:
The Contract will be split into three lots:
Lots will be evaluated and awarded on an individual basis. No Supplier will be awarded more than 2 Lots. Therefore, V2C Group expects tender submissions for Lots 1 or 2 or 3 exclusively and will not accept submissions for all Lots.
Lot 1: General Building
Lot 2: Plumbing and Heating
Lot 3: Electrical
Not the same for all lots
CPV classifications and contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. General Building Supplies
Description
General Building Materials
Lot value (estimated)
- £2,100,000 excluding VAT
- £2,520,000 including VAT
Contract dates (estimated)
- 26 May 2025 to 1 May 2029
- Possible extension to 26 May 2031
- 6 years, 1 day
Description of possible extension:
2 years in 1 year increments 1+1
CPV classifications
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 45000000 - Construction work
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Plumbing and Heating
Description
Plumbing and Heating Materials
Lot value (estimated)
- £1,200,000 excluding VAT
- £1,440,000 including VAT
Contract dates (estimated)
- 26 May 2025 to 26 May 2029
- Possible extension to 26 May 2031
- 6 years, 1 day
Description of possible extension:
2 years in 1 year increments 1+1
CPV classifications
- 44115200 - Plumbing and heating materials
- 44115210 - Plumbing materials
- 45332000 - Plumbing and drain-laying work
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 3. Electrical
Description
Electrical Supply
Lot value (estimated)
- £2,700,000 excluding VAT
- £3,240,000 including VAT
Contract dates (estimated)
- 26 May 2025 to 26 May 2029
- Possible extension to 26 May 2032
- 7 years, 1 day
Description of possible extension:
2 years in 1 year increments 1+1
CPV classifications
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. General Building Supplies
Lot 2. Plumbing and Heating
Lot 3. Electrical
As per ITT
Technical ability conditions of participation
Lot 1. General Building Supplies
Lot 2. Plumbing and Heating
As per ITT
Lot 3. Electrical
As Per ITT
Particular suitability
Lot 1. General Building Supplies
Lot 2. Plumbing and Heating
Lot 3. Electrical
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
18 April 2025, 12:00am
Tender submission deadline
24 April 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
23 May 2025
Recurring procurement
Publication date of next tender notice (estimated): 26 May 2031
Award criteria
Lot 1. General Building Supplies
Lot 2. Plumbing and Heating
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | As per ITT |
Quality | 50.00% |
| Price | As per ITT |
Price | 50.00% |
Lot 3. Electrical
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | As per ITT |
Price | 50.00% |
| Quality | As per ITT |
Quality | 50.00% |
Other information
Payment terms
30 Days.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
N/A
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=326855
Appendix 8 - Community Benefits
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=326876
ITT
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=326877
Appendix 7 - Service Connect
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=326878
Appendix 6 - Standard Service Agreement
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=326879
Appendix 5 - Specification
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=326880
Appendix 4 - Price Schedule
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=326881
Appendix 3 - Quality Questions Stage 2
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=326882
Appendix 2 - Quality Questions Stage 1
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=326883
Appendix 1 - Foundation Questions
Technical specifications to be met
https://www.sell2wales.gov.wales/
As per ITT pack
Contracting authorities
Barcud Shared Services
- Public Procurement Organisation Number: PVGZ-2679-RJTL
2 Alexandra Gate Ffordd Pengam
Cardiff
CF24 2SA
United Kingdom
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Wales
VALLEYS TO COAST LIMITED
- Public Procurement Organisation Number: PDJN-4297-JPZM
Tremains Business Park
Bridgend
CF31 1TZ
United Kingdom
Region: UKL17 - Bridgend and Neath Port Talbot
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Wales