Section one: Contracting authority/entity
one.1) Name and addresses
Business Services Organisation I T S
James House 2-4 Cromac Avenue
BELFAST
BT72JD
Contact
Catherine Fegan
Telephone
+44 2895362561
Country
United Kingdom
Region code
UKN06 - Belfast
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
http://www.hscbusiness.hscni.net/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dedalus- PAS/XPR Services
Reference number
DAC12216
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
License, Support & Maintenance for XPR/PAS Access to XPR Database that is managed by Dedalus and is directly linked to the Patient Administration system (PAS).
With encompass roll out not due to complete until 2025, the new NIDIS service still needs to be able to send demographics and HCN number data to the XPR for those Trusts still using PAS. Without this there is a risk to patient safety and will cause fragmentation of patient records.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £308,356.95
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
License, Support & Maintenance for XPR/PAS Access to XPR Database that is managed by Dedalus and is directly linked to the Patient Administration system (PAS).
With encompass roll out not due to complete until 2025, the new NIDIS service still needs to be able to send demographics and HCN number data to the XPR for those Trusts still using PAS. Without this there is a risk to patient safety and will cause fragmentation of patient records.
These services have been supplied by Dedalus as part of their Managed Service until now. The services are required until Encompass is live in all 5 Trusts.
The prices, volumes and duration of the DAC will be minimised by cancelling the contract as soon as Encompass is live in all 5 Trusts and there is no longer a requirement for the service.
The long-standing relationship that BSO has with the current patient administration system (PAS), currently managed by Dedalus, has enabled us to obtain similar pricing to what was previously purchased under the Steria contract. Dedalus has taken into consideration the length of service from the previous 3rd party providers contract when creating a quotation directly for BSO.
There will be no requirement for this service once Encompass is live in all of the five Trusts.
In terms of duration, is there will be no further need to "keep the lights on" the system beyond encompass go live on all Trusts as NIDIS will no longer need to access XPR when encompass fully live.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
License, Support & Maintenance for XPR/PAS Access to XPR Database that is managed by Dedalus and is directly linked to the Patient Administration system (PAS).
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
8 March 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Dedalus
Suite 1 Riverside Studio 2 Embankment Sovereign Street
Leeds
LS1 4BA
Country
United Kingdom
NUTS code
- UKE42 - Leeds
Companies House
12790545
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £308,356.95
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Business Services Organisation
Belfast
BT7 2JD
Country
United Kingdom