Scope
Reference
PR312025
Description
Exeter City Council is seeking a supplier to provide a consistent and high-quality supply of alcoholic and non-alcoholic beverages to support hospitality operations across multiple council-owned venues. This includes, but is not limited to, the Exeter Corn Exchange, ISCA, Underground Passages, Customs House, and other properties used for public events, community functions, and commercial activities.
The successful tenderer will be expected to deliver products to various locations across the city and ensure compliance with all relevant licensing and food safety regulations.
Total value (estimated)
- £416,666 excluding VAT
- £500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 27 May 2026 to 26 May 2029
- Possible extension to 26 May 2031
- 5 years
Description of possible extension:
The Contract will be for an initial term of 3 years with two options to extend for up to 12 months each (3+1+1), giving a total of 5 years (the Term).
Options
The right to additional purchases while the contract is valid.
As detailed in ITT Volume 1, Section 7.
Main procurement category
Goods
CPV classifications
- 15900000 - Beverages, tobacco and related products
Contract locations
- UKK4 - Devon
Participation
Legal and financial capacity conditions of participation
As detailed in ITT Volume 3, Part 3.
Technical ability conditions of participation
As detailed in ITT Volume 3, Part 3.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
14 February 2026, 5:00pm
Tender submission deadline
28 February 2026, 12:01pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 February 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality 70% |
Quality | 70% |
| Price | Price 30% |
Price | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Exeter City Council
- Public Procurement Organisation Number: PCHX-3846-DMNW
Civic Centre
Exeter
EX1 1JN
United Kingdom
Email: ECCProcurement@exeter.gov.uk
Region: UKK43 - Devon CC
Organisation type: Public authority - sub-central government