- Scope of the procurement
- Lot 1. General Property Insurance - Material Damage
- Lot 2. Commercial Property Insurance - Material Damage
- Lot 3. Liability Insurance
- Lot 4. Motor Fleet
- Lot 5. Engineering Insurance and Inspection
- Lot 6. Personal Accident / Business Travel
- Lot 7. Fidelity Guarantee
- Lot 8. Fine Art
- Lot 9. Marine Primary Liability
Section one: Contracting authority
one.1) Name and addresses
PORTSMOUTH CITY COUNCIL
City Council
Portsmouth
PO12BG
Contact
Procurement Service
procurement@portsmouthcc.gov.uk
Telephone
+44 2392688235
Country
United Kingdom
NUTS code
UKJ31 - Portsmouth
Internet address(es)
Main address
https://in-tendhost.co.uk/portsmouthcc/aspx/home
Buyer's address
https://in-tendhost.co.uk/portsmouthcc/aspx/home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/portsmouthcc/aspx/home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/portsmouthcc/aspx/home
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Insurance Services
Reference number
P00004663
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
Portsmouth City Council (the Council) is seeking expressions of interest from suitably qualified suppliers to provide insurance services (excluding broking services) in accordance with the Open Procedure as set out in the Public Contracts Regulations (PCR) 2015.
The opportunity has been split into 9 Lots Bidders are invited to submit bids for any or all lots.
Lot 1 - General Property Insurance - Material Damage
Lot 2 - Commercial Property Insurance - Material Damage
Lot 3 - Liability Insurance
Lot 4 - Motor Fleet
Lot 5 - Engineering Insurance and Inspection
Lot 6 - Personal Accident and Travel
Lot 7 - Fidelity
Lot 8 - Fine Art
Lot 9 - Marine Liability Insurance
Tenders are required on the basis of an initial contract period of 3 years from 30 June 2022 with the option for the Contracting Authority to extend the contract by up to an additional 2 years.
The procurement process will be undertaken in line with the following programme:
• Issue FTS Contract Notice - 18 Mar 2022
• Issue Invitation to Tender - 18 Mar 2022
• ITT Return Deadline - 29 April 2022 at 12:00
• Standstill period - 20 May - 30 May 2022
• Contract Award - 01 Jun 2022
• Service Commencement - 30 June 2022
The Council reserves the right to change the above timetable and Bidders will be notified accordingly where there is a change in the timetable.
Application is via completed tender submission by the deadline stated above via the Council's e-sourcing system InTend which will be used to administrate the procurement process, the system can be accessed free of charge via the web link below:
https://in-tendhost.co.uk/portsmouthcc/aspx/home
two.1.5) Estimated total value
Value excluding VAT: £8,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
General Property Insurance - Material Damage
Lot No
1
two.2.2) Additional CPV code(s)
- 66515000 - Damage or loss insurance services
two.2.3) Place of performance
NUTS codes
- UKJ31 - Portsmouth
two.2.4) Description of the procurement
General Property Insurance - Material Damage
Property Insured (Council Properties - Buildings and Contents)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Tenders are required on the basis of an initial contract period of 3 years from 30 June 2022 with the option for the Contracting Authority to extend the contract by up to an additional 2 years.
two.2) Description
two.2.1) Title
Commercial Property Insurance - Material Damage
Lot No
2
two.2.2) Additional CPV code(s)
- 03000000 - Agricultural, farming, fishing, forestry and related products
- 66515000 - Damage or loss insurance services
two.2.3) Place of performance
NUTS codes
- UKJ31 - Portsmouth
two.2.4) Description of the procurement
Commercial Property Insurance - Material Damage
All Industrial and Commercial Properties
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,140,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Tenders are required on the basis of an initial contract period of 3 years from 30 June 2022 with the option for the Contracting Authority to extend the contract by up to an additional 2 years.
two.2) Description
two.2.1) Title
Liability Insurance
Lot No
3
two.2.2) Additional CPV code(s)
- 66516000 - Liability insurance services
two.2.3) Place of performance
NUTS codes
- UKJ31 - Portsmouth
two.2.4) Description of the procurement
Indemnity to the Insured subject to the Limit of Indemnity stated in the Schedule against legal liability to pay Compensation for Bodily Injury sustained by any Employee arising out of and in the course of employment with the Insured in connection with the Business and caused during the Period of Insurance within
(a) Great Britain, Northern Ireland, the Isle of Man or the Channel Islands and offshore installations in territorial waters around Great Britain and its continental shelf
(b) elsewhere in the world where any Employee normally resident in the territories stated in (a) above is temporarily working in connection with the Business.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,210,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Tenders are required on the basis of an initial contract period of 3 years from 30 June 2022 with the option for the Contracting Authority to extend the contract by up to an additional 2 years.
two.2) Description
two.2.1) Title
Motor Fleet
Lot No
4
two.2.2) Additional CPV code(s)
- 66514000 - Freight insurance and Insurance services relating to transport
two.2.3) Place of performance
NUTS codes
- UKJ31 - Portsmouth
two.2.4) Description of the procurement
Motor Fleet
Any motor vehicle the property of the policy holder or in their care, custody or control
Employees' own vehicles are excluded unless otherwise stated.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £240,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Tenders are required on the basis of an initial contract period of 3 years from 30 June 2022 with the option for the Contracting Authority to extend the contract by up to an additional 2 years.
two.2) Description
two.2.1) Title
Engineering Insurance and Inspection
Lot No
5
two.2.2) Additional CPV code(s)
- 66519000 - Engineering, auxiliary, average, loss, actuarial and salvage insurance services
two.2.3) Place of performance
NUTS codes
- UKJ31 - Portsmouth
two.2.4) Description of the procurement
Engineering Insurance and Inspection
This policy provides for Inspection and Insurance of the Plant as detailed in the Plant schedules given in the ITT document.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £700,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Tenders are required on the basis of an initial contract period of 3 years from 30 June 2022 with the option for the Contracting Authority to extend the contract by up to an additional 2 years.
two.2) Description
two.2.1) Title
Personal Accident / Business Travel
Lot No
6
two.2.2) Additional CPV code(s)
- 66512000 - Accident and health insurance services
two.2.3) Place of performance
NUTS codes
- UKJ31 - Portsmouth
two.2.4) Description of the procurement
Personal Accident Cover/Business Travel
If within the Operative Time an Insured Person sustains a Bodily Injury the Insurer shall pay a benefit to the Insured in accordance with the Sum Insured shown in the specification subject to any appropriate policy limits.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £70,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Tenders are required on the basis of an initial contract period of 3 years from 30 June 2022 with the option for the Contracting Authority to extend the contract by up to an additional 2 years.
two.2) Description
two.2.1) Title
Fidelity Guarantee
Lot No
7
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKJ31 - Portsmouth
two.2.4) Description of the procurement
Fidelity Guarantee
Cover
Employee Dishonesty
Indemnity to the Insured for loss of money and/or other property as a direct result of any act of fraud or dishonesty committed by any employee during the policy period, or discovered within 24 months following cancellation or termination of the policy, with the intent to (i) cause the Insured to sustain such loss and (ii) obtain financial benefit for the employee or for any other person or entity intended by the employee to receive such benefit.
Third Party Computer or Funds Transfer Fraud
Indemnity to the Insured following theft of money and/or other property by computer fraud, or the theft of the Insured's funds from their funds transfer account at any financial institution through the communication of fraudulent transfer instructions.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Tenders are required on the basis of an initial contract period of 3 years from 30 June 2022 with the option for the Contracting Authority to extend the contract by up to an additional 2 years.
two.2) Description
two.2.1) Title
Fine Art
Lot No
8
two.2.2) Additional CPV code(s)
- 66515000 - Damage or loss insurance services
two.2.3) Place of performance
NUTS codes
- UKJ31 - Portsmouth
two.2.4) Description of the procurement
Description of Cover
Fine arts and collectible objects of every description Including but not limited to paintings, drawings, prints, rare books and manuscripts, rugs, tapestries, etchings, photographs. numismatic objects, jewellery, sculpture, ceramics, video, artwork and other bona-fide works of art, or rarity, historic value, or artistic merit, property offered as gifts or for sale or while awaiting acceptance by the Insured, the Insured's Interest in residuary gifts and jointly owned property, property of others, meaning property loaned. Leased, rented or consigned or otherwise made available to the Insured, on a "wall to wall" basis, any other property of a fine art or collectable nature as more fully described above that the Insured has agreed to insure or assumed responsibility for either contractually or otherwise, all property including but not limited to frames. packing crates, installation and re Installation material, and technical equipment including video monitors, projectors, EDP hardware and software of a non-artistic value used in association with, or as part of exhibit used in direct association with an installation or exhibition, the Insured's reference library including but not limited to portfolios, books, exhibition catalogues, manuscripts, letters, documents, slides, photographs, negatives, videos and computer data.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £130,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Tenders are required on the basis of an initial contract period of 3 years from 30 June 2022 with the option for the Contracting Authority to extend the contract by up to an additional 2 years.
two.2) Description
two.2.1) Title
Marine Primary Liability
Lot No
9
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKJ31 - Portsmouth
two.2.4) Description of the procurement
To cover the Assured's legal and or contractual liability arising in connection with the Assureds activities as the statutory competent authority for Portsmouth International Port in respect of:
Section A) - Legal and Contractual Liability.
Section B) - Removal of Wreck including loss of revenue.
Section C) - Clean-up Costs
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £640,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Tenders are required on the basis of an initial contract period of 3 years from 30 June 2022 with the option for the Contracting Authority to extend the contract by up to an additional 2 years.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As described in the invitation to tender documentation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As described in the invitation to tender documentation
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
29 April 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
29 April 2022
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Further notices to be published March 2025 if extension option not taken up
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom