Opportunity

Crofty Multi Academy Trust ~ Catering Tender

• Crofty Multi Academy Trust
• Garras School
• Godolphin School
• Halwin School
• Illogan School

Show 12 more buyers Show fewer buyers

• Lanner School
• Parc Eglos School
• Pencoys School
• Pennoweth School
• Porthleven School
• Portreath School
• Rosemellin School
• Roskear School
• Sithney School
• Trannack School
• Treloweth School
• Weeth School

F02: Contract notice

Notice reference: 2024/S 000-007452

Published 8 March 2024, 10:05am

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Section I: Contracting authority

I.1) Name and addresses

Crofty Multi Academy Trust

Mawgan-in-Meneage

Helston

TR12 6AY

Email

tenders@litmuspartnership.co.uk

Telephone

+44 1276673880

Country

United Kingdom

NUTS code

UKK3 - Cornwall and Isles of Scilly

Internet address(es)

Main address

https://croftymat.org/

I.1) Name and addresses

Garras School

Mawgan-in-Meneage

Helston

TR12 6AY

Email

tenders@litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKK3 - Cornwall and Isles of Scilly

Internet address(es)

Main address

https://croftymat.org/garras-school/

I.1) Name and addresses

Godolphin School

Godolphin Cross

Helston

TR13 9RB

Email

tenders@litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKK3 - Cornwall and Isles of Scilly

Internet address(es)

Main address

https://croftymat.org/godolphin-school/

I.1) Name and addresses

Halwin School

Porkellis

Helston

TR13 0EG

Email

tenders@litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKK3 - Cornwall and Isles of Scilly

Internet address(es)

Main address

https://croftymat.org/halwin-school/

I.1) Name and addresses

Illogan School

Churchtown, Illogan

Redruth

TR16 4SW

Email

tenders@litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKK3 - Cornwall and Isles of Scilly

Internet address(es)

Main address

https://croftymat.org/our-schools/illogan-school/

I.1) Name and addresses

Lanner School

Lanmoor Estate

Redruth

TR16 6AZ

Email

tenders@litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKK3 - Cornwall and Isles of Scilly

Internet address(es)

Main address

https://croftymat.org/our-schools/lanner-school/

I.1) Name and addresses

Parc Eglos School

Church Hill, Parc Eglos

Helston

TR13 8UP

Email

tenders@litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKK3 - Cornwall and Isles of Scilly

Internet address(es)

Main address

https://croftymat.org/parc-eglos-school/

I.1) Name and addresses

Pencoys School

Loscombe Road

Four Lanes

TR16 6RB

Email

tenders@litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKK3 - Cornwall and Isles of Scilly

Internet address(es)

Main address

https://croftymat.org/our-schools/pencoys-school/

I.1) Name and addresses

Pennoweth School

Drump Road

Redruth

TR15 1NA

Email

tenders@litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKK3 - Cornwall and Isles of Scilly

Internet address(es)

Main address

https://croftymat.org/our-schools/pennoweth-school/

I.1) Name and addresses

Porthleven School

Torleven Road, Porthleven

Helston

TR13 9BX

Email

tenders@litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKK3 - Cornwall and Isles of Scilly

Internet address(es)

Main address

https://croftymat.org/1994-2/

I.1) Name and addresses

Portreath School

Penberthy Road, Portreath

Redruth

TR16 4LU

Email

tenders@litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKK3 - Cornwall and Isles of Scilly

Internet address(es)

Main address

https://croftymat.org/our-schools/portreath-school/

I.1) Name and addresses

Rosemellin School

Cliff View Road

Camborne

TR14 8PG

Email

tenders@litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKK3 - Cornwall and Isles of Scilly

Internet address(es)

Main address

https://croftymat.org/our-schools/rosemellin-school/

I.1) Name and addresses

Roskear School

Roskear

Camborne

TR14 8DJ

Email

tenders@litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKK3 - Cornwall and Isles of Scilly

Internet address(es)

Main address

https://croftymat.org/our-schools/roskear-school/

I.1) Name and addresses

Sithney School

Crowntown

Helston

TR13 0AE

Email

tenders@litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKK3 - Cornwall and Isles of Scilly

Internet address(es)

Main address

https://croftymat.org/sithney-school/

I.1) Name and addresses

Trannack School

Trannack

Helston

TR13 0DQ

Email

tenders@litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKK3 - Cornwall and Isles of Scilly

Internet address(es)

Main address

https://croftymat.org/1988-2/

I.1) Name and addresses

Treloweth School

Higher Broad Lane

Redruth

TR15 3JL

Email

tenders@litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKK3 - Cornwall and Isles of Scilly

Internet address(es)

Main address

https://croftymat.org/our-schools/treloweth-school/

I.1) Name and addresses

Weeth School

Holman Avenue

Camborne

TR14 7GA

Email

tenders@litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKK3 - Cornwall and Isles of Scilly

Internet address(es)

Main address

https://croftymat.org/our-schools/weeth-school/

I.2) Information about joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://litmustms.co.uk/respond/996X2AMS34

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

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Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Crofty Multi Academy Trust ~ Catering Tender

II.1.2) Main CPV code

• 55524000 - School catering services

II.1.3) Type of contract

Services

II.1.4) Short description

The successful Supplier will be required to provide catering services for Crofty Multi Academy Trust (MAT).

II.1.5) Estimated total value

Value excluding VAT: £4,742,435

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKK3 - Cornwall and Isles of Scilly

Main site or place of performance

Cornwall and Isles of Scilly

II.2.4) Description of the procurement

The contract covers the scope for the provision of all catering services within the schools, which also includes all hospitality and free issue requirements.

The duration of the contract being offered is for an initial three-year period, with the potential to extend for a further two 12-month periods, commencing on 01 January 2025. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.

The contract being offered within this tender will be on a guaranteed performance basis, with an expected profit share of any betterment to the agreed budget. While the Trust will be the principal contracting authority, each School will have its own individual budget for performance analysis and reconciliation.

Currently, the catering services across each of these Schools are outsourced and TUPE is expected to apply. It is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful Supplier will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme. There may be exceptions to this requirement, whereby suitable alternative proposals for service delivery are submitted for consideration by the Trust.

Across the Schools, there are a mixture of production kitchens and delivered services which the successful Supplier will be expected to support through the provision of transportation and staffing. As part of strategic planning, there will be the need to continually assess the ongoing commercial viability of the Primary Schools with onsite catering provisions throughout the contract term. Budget constraints within the Trust mean that, should an alternative, more cost effective solution to the service be available, it is expected that the bidders identify it during the Invitation To Tender (ITT) stage of the project and continuously throughout the contract term.

The Trust is seeking a suitably experienced Supplier who is able to evidence operating within Primary Schools with varying requirements, as well as large Multi Academy Trusts to achieve strategic goals. It is expected that the food standard across each of the locations be consistent with the Supplier’s ‘brand standard’ and Trust expectations.

Please see SQ document for more information.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £4,742,435

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 January 2025

End date

31 December 2029

This contract is subject to renewal

No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

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Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

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Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

19 April 2024

Local time

12:00pm

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

2 August 2024

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

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Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://litmustms.co.uk/tenders/UK-UK-Helston:-School-catering-services./996X2AMS34" target="_blank">https://litmustms.co.uk/tenders/UK-UK-Helston:-School-catering-services./996X2AMS34

To respond to this opportunity, please click here:

https://litmustms.co.uk/respond/996X2AMS34" target="_blank">https://litmustms.co.uk/respond/996X2AMS34

GO Reference: GO-202438-PRO-25452640

VI.4) Procedures for review

VI.4.1) Review body

Crofty Multi Academy Trust

Mawgan-in-Meneage

Helston

TR12 6AY

Country

United Kingdom