Section one: Contracting authority
one.1) Name and addresses
Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Edinburgh
EH99 1SP
nigel.macgillivray@parliament.scot
Telephone
+44 1313486620
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Devolved Parliament
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Art Handling, Installation, Transport and Storage Services
Reference number
NIC-SER-466
two.1.2) Main CPV code
- 92521100 - Museum-exhibition services
two.1.3) Type of contract
Services
two.1.4) Short description
The Scottish Parliamentary Corporate Body (SPCB) requires a supplier to provide a range of art installation, handling, removal/ transportation and storage services.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45212311 - Art gallery construction work
- 92311000 - Works of art
- 92521100 - Museum-exhibition services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
The Scottish Parliament, Edinburgh,EH99 1SP
two.2.4) Description of the procurement
Art Handling and Installation
The Scottish Parliament Art Collection includes large oil paintings, photography, textiles, sculpture, works on paper and architect-designed furniture, which will require specialist skills/equipment to install/demount, handle, package/crate or transport.
The SPCB will from time to time require the safe and secure installation of new or loaned artworks using display and fixing methods appropriate to the Parliament building and the artworks. This will include works acquired for or loaned to the permanent Collection and the display of works for an average 3 to 4 temporary exhibitions per year, on occasion involving partnership working with external organisations and artists.
The SPCB requires the Contractor to provide a service of art handling and relocation of artworks within the Parliament building and grounds. The method of handling and relocation will depend on the materials, size and weight of the artwork(s) to be relocated. The Contractor’s staff will be appropriately trained and have proven expertise in the handling of high-value artworks and use of specialist equipment to a best practice industry standards
Art handling services will be required during weekends and weekdays before or after normal office hours. The SPCB will provide the Contractor with as much notice as possible prior to these requirements. The Contractor must be capable of providing the service at any time or day of the week if requested.
Transportation
On occasion, the SPCB will require the safe and secure transportation of artworks to and from the Parliament building, for example, for temporary loans of displays to the Scottish Parliament or from the Scottish Parliament to another institution. Transportation to and from specialist services, such as a conservator’s studio, or picture framers, may also be required.
The Scottish Parliament hosts 3-4 temporary public exhibitions per year, some or all of which require art handling services.
The Contractor will adequately and safely transport artworks in a vehicle appropriately equipped and ensure that artworks will be safely packaged and secured prior to transportation. During transportation, it is a requirement that works are transported securely and not left unattended. On occasion, it may be necessary, particularly for longer domestic or international journeys, that works are transported in a vehicle with controlled environmental conditions and additional security.
International Transportation
On occasion, the SPCB may require the Contractor to arrange and provide for the secure and safe transport of artworks or artefacts to and from locations overseas. Although the SPCB is not eligible for the Government Indemnity Scheme, it requires the Contractor to meet the General Transport Conditions which apply under the Government Indemnity Scheme Guidelines when sending or receiving objects from abroad.
Expertise in international transportation, customs regulations and packing for air and sea freight is required.
Temporary Storage
Temporary storage of artworks may on occasion be required. The Contractor must be able to provide museum quality, environmentally controlled storage facilities. Additionally the Contractor must have in place appropriate security systems in their storage facilities, including use of controlled vehicle access, CCTV surveillance, as well as appropriate fire safety measures.
Emergency Salvage
In the case of an emergency or salvage situation and once the building is safe to enter, the SPCB may require assistance from the Contractor with some or all of the following:
Remove identified works and support salvage teams to maximise the conservation and condition of artworks affected by fire, flood, theft, vandalism or other physical hazards
Short-term covering and packaging of artworks that cannot be easily or quickly removed from the building
The removal and transportation of artworks to a temporary, secure holding location
Occasional storage of artworks.
two.3) Estimated date of publication of contract notice
19 July 2021
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Prior to the procurement exercise commencing, the SPCB will be undertaking a market research stage. Suppliers that would like to be involved in the market research stage and are happy to be contacted, please let me know by e-mail Nigel.MacGillivray@parliament.scot
Closing date for market research participation is 23/04/21.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=650181.
(SC Ref:650181)