- Scope of the procurement
- Lot 1. Purchase of Coffee Machines
- Lot 2A. Lease - Supply of Machine Only
- Lot 2B. Lease - Supply of Coffee and Free On-Loan Equipment
- Lot 3. Service Only for Pre-Existing Equipment that is out of contract
- Lot 4. Supply of Coffee Only for Machines
- Lot 5. Supply of Ingredients
- Lot 6. Supply of Fairtrade Ingredients
Section one: Contracting authority
one.1) Name and addresses
Leeds City Council
Civic Hall, 3rd Floor West,
Leeds
LS1 1UR
Contact
Laura Skirrow
Telephone
+44 01135351235
Country
United Kingdom
NUTS code
UKE42 - Leeds
National registration number
171459162
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104105
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Coffee Shop and Café Solutions
Reference number
78383
two.1.2) Main CPV code
- 15860000 - Coffee, tea and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Supply of Coffee Shop and Café Solutions - The Council is looking to establish a multi lot framework contract designed to facilitate the needs of various council facilities across the city of Leeds. 1 x 12 month possible extension available.
Lot 1 Purchase of Coffee Machines (estimated overall value including extensions £600,000)
Lot 2A Lease - Supply of Machine Only (estimated overall value including extensions £80,000)
Lot 2B Lease - Supply of Coffee and Free On-Loan Equipment (estimated overall value including extensions £80,000)
Lot 3 Service Only for Pre-Existing Equipment that is out of contract(estimated overall value including extensions £100,000)
Lot 4 Supply of Coffee Only for Machines (estimated overall value including extensions £340,000)
Lot 5 Supply of Ingredients (estimated overall value including extensions £80,000)
Lot 6 Supply of Fairtrade Ingredients (estimated overall value including extensions £20,000)
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,140,000
two.2) Description
two.2.1) Title
Purchase of Coffee Machines
Lot No
1
two.2.2) Additional CPV code(s)
- 39711310 - Electric coffee makers
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
Main site or place of performance
Leeds
two.2.4) Description of the procurement
Supply of Coffee Shop and Café Solutions - The Council is looking to establish a multi lot framework contract designed to facilitate the needs of various council facilities across the city of Leeds.
Lot 1 - Purchase of Coffee Machines
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 1000
Price - Weighting: 0
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
n/a
two.2) Description
two.2.1) Title
Lease - Supply of Machine Only
Lot No
2A
two.2.2) Additional CPV code(s)
- 39711310 - Electric coffee makers
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
Lot 2A - Lease - Supply of Machine Only
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 1000
Price - Weighting: 0
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lease - Supply of Coffee and Free On-Loan Equipment
Lot No
2B
two.2.2) Additional CPV code(s)
- 03131100 - Coffee beans
- 39711310 - Electric coffee makers
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
Lot 2B - Lease - Supply of Coffee and Free On-Loan Equipment
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 1000
Price - Weighting: 0
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Service Only for Pre-Existing Equipment that is out of contract
Lot No
3
two.2.2) Additional CPV code(s)
- 39711310 - Electric coffee makers
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
Lot 3 - Service Only for Pre-Existing Equipment that is out of contract
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 1000
Price - Weighting: 0
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply of Coffee Only for Machines
Lot No
4
two.2.2) Additional CPV code(s)
- 03131100 - Coffee beans
- 15861000 - Coffee
- 15861100 - Roasted coffee
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
Lot 4 - Supply of Coffee Only for Machines
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 1000
Price - Weighting: 0
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply of Ingredients
Lot No
5
two.2.2) Additional CPV code(s)
- 15860000 - Coffee, tea and related products
- 15861000 - Coffee
- 15861200 - Decaffeinated coffee
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
Main site or place of performance
leeds
two.2.4) Description of the procurement
Lot 5 - Supply of Ingredients
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply of Fairtrade Ingredients
Lot No
6
two.2.2) Additional CPV code(s)
- 15860000 - Coffee, tea and related products
- 15861000 - Coffee
- 15861200 - Decaffeinated coffee
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
Main site or place of performance
LEEDS
two.2.4) Description of the procurement
Lot 6 - Supply of Fairtrade Ingredients
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-031672
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
1
Lot No
1
Title
Supply of Coffee Shop and Café Solutions
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 March 2024
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Bewleys Tea & Coffee
Bent Ley Industrial Estate
Holmfirth
HD9 4EP
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
GB 442 0727 19
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £150,000
Lowest offer: £1 / Highest offer: £1,140,000 taken into consideration
Section five. Award of contract
Contract No
2
Lot No
1
Title
Supply of Coffee Shop and Café Solutions
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 March 2024
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
JJ Food Service Limited
7 Solar Way, Innova Park
Enfield
EN3 7XY
nina.grosicka@jjfoodservice.com
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
2330996
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £1,140,000 taken into consideration
Section six. Complementary information
six.3) Additional information
Interested parties can download the tender documentation directly from https://yortender.eu-supply.com/ by using the scheme ID: 78383
Requests for documentation should not be made by telephone or e-mail. The
documentation should be completed and returned by no later than the deadline specified in IV.2.2. Late submissions will not be accepted.
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further information from the contracting authority before the contract is entered into.
Such additional information should be requested from the addressee found in I.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for such action had arisen).
Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the correct implementation of a10 day standstill period and publication of appropriate notices the court may only award damages once the contract has been entered into.
six.4.4) Service from which information about the review procedure may be obtained
The High Court of Justice
london
Country
United Kingdom