Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FAE-20-011 Portable Staging
Reference number
FAE-20-011
two.1.2) Main CPV code
- 39151000 - Miscellaneous furniture
two.1.3) Type of contract
Supplies
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Supply and Delivery of Portable Staging to schools and other EA locations within Northern Ireland on a call off as required basis.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2020/S 237-586886
Section five. Award of contract/concession
Contract No
FAE-20-011
Title
Portable Staging
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
28 November 2020
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Hoseforma Staging T/A Stage Systems
COALVILLE
sasha.baird@stagesystems.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
ALBANY DMS LIMITED
Newtownabbey
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £90,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 39150000 - Miscellaneous furniture and equipment
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
Supply and Delivery of Portable Staging to schools and other EA locations within Northern
Ireland on a call off as required basis.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£90,000
seven.1.7) Name and address of the contractor/concessionaire
HOSEFORMA STAGING LIMITED
COALVILLE
sasha.baird@stagesystems.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
ALBANY DMS LIMITED
26 Mallusk Road
Newtownabbey
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
This opportunity/framework agreement was originally advertised in a Contract Notice (2020/S 124-305197). A Contract Award Notice (2020/S 237-586886) was also subsequently published. In August 2024, a modification notice (2024/S 000-025554) was published to extend the duration of the Framework Agreement by 6 months with the option to extend by a further 6 month period.
This Modification to the Framework Agreement is being made to include provision of an additional £90,000 GBP value which is 50% of the original maximum value of £180,000 GBP.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
This modification was previously detailed in the VEAT notice (2024/S 000-041307), the modification has become necessary and is permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled:
(i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
Additional materiality is necessary to ensure ongoing service provision and to facilitate the procurement of additional requirements until the commencement of a new arrangement is in place. The EA have utilised the final (permissible) 6 month extension period (noted above) to enable this new procurement to be concluded, however, a rise in demand on the Framework in late 2024 which was not forseen has meant that additional materiality is required under the Framework to ensure ongoing delivery of supplies whilst internal staff finalise the tender documents.
(ii)the modification does not alter the overall nature of the contract;
The nature of the Framework Agreement is not being amended.
(iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement.
The upper estimate of the original Framework Agreement was £180,000 GBP, this modification will include for the provision of an additional £90,000 which is 50% of the original maximum value of £180,000. This does not exceed 50% of the value of the
Framework. The new total value of the Framework Agreement would be £270,000. It is envisaged that not all this value will be required, however, additional contingency has been included for any unknown requirements during the remainder of the Framework Agreement.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £180,000
Total contract value after the modifications
Value excluding VAT: £270,000