Section one: Contracting authority
one.1) Name and addresses
Ensemble Purchasing
Shropshire House, 179 Tottenham Court Road, Fitzrovia
London
W1T 7NZ
Contact
Rick Price
r.price@ensemblepurchasing.ac.uk
Telephone
+44 2073072761
Country
United Kingdom
NUTS code
UKI31 - Camden and City of London
National registration number
Ensemble Purchasing
Internet address(es)
Main address
https://www.ensemblepurchasing.ac.uk
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/81165
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=37441&B=LUPC
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=37441&B=LUPC
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HR and Payroll Services for the Royal Academy of Music
Reference number
EP111
two.1.2) Main CPV code
- 79631000 - Personnel and payroll services
two.1.3) Type of contract
Services
two.1.4) Short description
The Academy requires a single system to manage HR and Payroll. The successful supplier is expected to be awarded a contract for a five-year period, with options to extend annually for a further term of five years subject to satisfactory performance by the successful supplier and on going requirements of the Academy. It is anticipated the system will be in place for ten years. The system will support managing 600 staff and paying 1000-1200 personnel. It will support, replace and enhance current business processes. Our detailed statement of requirements is set out in Appendix A.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48450000 - Time accounting or human resources software package
- 72212450 - Time accounting or human resources software development services
- 79211110 - Payroll management services
two.2.3) Place of performance
NUTS codes
- UKI32 - Westminster
- UKI31 - Camden and City of London
Main site or place of performance
London
two.2.4) Description of the procurement
The Academy requires a single system to manage HR and Payroll. The successful supplier is expected to be awarded a contract for a five-year period, with options to extend annually for a further term of five years subject to satisfactory performance by the successful supplier and on going requirements of the Academy. It is anticipated the system will be in place for ten years. The system will support managing 600 staff and paying 1000-1200 personnel. It will support, replace and enhance current business processes. Our detailed statement of requirements is set out in Appendix A.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
the contract maybe extended for a further 60 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of expressions of interest
Date
10 May 2021
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.5) Scheduled date for start of award procedures
15 October 2021
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom