Section one: Contracting authority
one.1) Name and addresses
Derby City Council
Corporation Street
Derby
DE12FS
Country
United Kingdom
Region code
UKF11 - Derby
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TD1966 - Provision of Records Office Services for Derby City Council
Reference number
TD1966
two.1.2) Main CPV code
- 51000000 - Installation services (except software)
two.1.3) Type of contract
Services
two.1.4) Short description
Professional care of Derby's records, including acquisition, storage, preservation, conservation, cataloguing and enabling public access
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £695,194
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
two.2.4) Description of the procurement
Professional care of Derby's records, including acquisition, storage, preservation,
conservation, cataloguing and enabling public access.
Enables Derby City Council to comply with the requirements of the Local Government Act
1972 s.224, by making proper arrangements for its records.
Also enables Derby to comply with the Public Records Act 1958, and the Law of Property Act
1922, by ensuring that public records and manorial documents relating to Derby are held in a
suitably appointed repository.
Service Provider will:
• Provide a professional archive service to the City of Derby and County of Derbyshire
• Comply with the standards for appointed 'Places of Deposit' as set out by the National
Archives.
• Comply with the National Archives' Archive Service Accreditation Standard and retain its
'Accredited Archive' status.
• Inform Derby City Council of any change of status following inspection or assessment by
the National Archives.
Record sets include but not limited to:
• Public records defined under the Public Records Act 1958, including magistrates court,
coroners court, health and hospital records, and records of nationalised industries
• Manorial records which are or should be recorded on the Manorial Documents Register
• Tithe records
• Church of England parish records for parishes within the boundaries of the City of Derby
• Records of local authority bodies within the boundaries of Derby, particularly Derby City
Council and its predecessors
• Records of people and families who reside in Derby, or whose primary residence is in Derby
• Records of businesses established in Derby, or where their head office is located in Derby
• Records of other organisations based in Derby, including Derby branches of national
organisations
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Contract term is four years with an option to extend for a further year.
two.2.14) Additional information
The council followed a 10 day calendar still period which closed on the 00:00 on 13/03/2023
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-006082
Section five. Award of contract
Contract No
TD1966
Title
TD1966 - Provision of Records Office Services for Derby City Council
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 March 2023
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Derbyshire County Council
Derbyshire County Council, County Hall
Matlock
DE4 3AG
Country
United Kingdom
NUTS code
- UKF11 - Derby
Justification for not providing organisation identifier
Not on any register
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £695,194
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Derby City Council
The Council House, Corporation Street, Derby
Derby
DE1 2FS
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Award of a contract without prior publication of a call for competition as the requirements
falls outside the scope of application of the directive. The Council will observe a 10 day
standstill period which will end at 00:00 on 13/03/2023