Section one: Contracting authority/entity
one.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)
1 South Gyle Crescent
Edinburgh
EH12 9EB
Contact
Jim Binnie
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nss.nhs.scot/browse/procurement-and-logistics
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NP503224 Diabetic Eye Screening (DES) Support System
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
This is a voluntary ex ante transparency (VEAT) notice. The provision of hosting and ongoing support for software in which the contracting authority holds a perpetual licence and which is used to support the administration of the Diabetic Eye Screening Programme by NHS Scotland.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,214,022
two.2) Description
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Scotland
two.2.4) Description of the procurement
The provision of hosting and ongoing support for software in which the contracting authority holds a perpetual licence and which is used to support the administration of the Diabetic Eye Screening Programme by NHS Scotland which in turn delivers critical clinical services to citizens. The proposed contract will provide continuity of service based upon the existing solution in which there has been significant prior investment, development of expertise within the user community and on which the current operational processes through which the Diabetic Eye Screening Programme in Scotland is delivered rely. The Contracting Authority has embarked upon a programme of work which will consider how the national screening programmes should be supported by IT systems in the future. This contract provides continuity of service for the Diabetic Eye Screening Programme over the envisaged timescales for that review programme and any associated transition to successor arrangements arising from the outcomes of that programme. The contract will be for a period of five years with an additional two one year optional extensions at the discretion of the contracting authority.
two.2.11) Information about options
Options: Yes
Description of options
The contract will be for a period of five years with an additional two one year optional extensions at the discretion of the contracting authority.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- protection of exclusive rights, including intellectual property rights
Explanation:
As per Regulation 33 (1) (b) (iii). The provision of hosting and ongoing support for software in which the contracting authority holds a perpetual licence and which is used to support the administration of the Diabetic Eye Screening Programme by NHS Scotland which in turn delivers critical clinical services to citizens. The proposed contract will provide continuity of service based upon the existing solution in which there has been significant prior investment, development of expertise within the user community and on which the current operational processes through which the Diabetic Eye Screening Programme in Scotland is delivered rely. The Contracting Authority has embarked upon a programme of work which will consider how the national screening programmes should be supported by IT systems in the future. This contract provides continuity of service for the Diabetic Eye Screening Programme over the envisaged timescales for that review programme and any associated transition to successor arrangements arising from the outcomes of that programme. The contract will be for a period of five years with an additional two one year optional extensions at the discretion of the contracting authority.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
NP503224
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
25 February 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
NEC Software Solutions UK Limited
BizSpace, 1st floor, iMex centre, 575-599 Maxted Road
Hemel Hempstead
HP2 7DX
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £3,214,022
Section six. Complementary information
six.3) Additional information
(SC Ref:791698)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1DL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 days if the communication method used is not electronic) between the date on which the Authority despatches the VEAT notice and the date on which the Authority proposes to conclude the relevant contract.
The bringing of court proceedings against the authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer.
The bringing of court proceedings against the authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise, the remedies that maybe awarded by the courts where the contract has been entered into are limited to the award of damages.