Section one: Contracting authority
one.1) Name and addresses
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
corporateframeworks@cardiff.gov.uk
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://supplierlive.proactisp2p.com/Account/Login
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Data Protection Services Framework 2022
Reference number
ERFX1007687
two.1.2) Main CPV code
- 72300000 - Data services
two.1.3) Type of contract
Services
two.1.4) Short description
Cardiff Council intends to establish and host a framework for provision of Data Protection advice services to the central Information Governance Team which supports the organisation with their contractual obligations with compliance with the General Data Protection Regulation (GDPR) and Data Protection Act 2018. Additionally, the Council wishes to make the Framework available for use by Flintshire County Council, Monmouthshire County Council and Torfaen County Borough Council (including any successor to any of them in the exercise of their statutory or public functions) who are identified as “Potential Customers”.
two.1.5) Estimated total value
Value excluding VAT: £480,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
two.2) Description
two.2.1) Title
Data Protection Support Services
Lot No
1
two.2.2) Additional CPV code(s)
- 79140000 - Legal advisory and information services
- 72000000 - IT services: consulting, software development, Internet and support
- 79100000 - Legal services
- 79110000 - Legal advisory and representation services
- 79410000 - Business and management consultancy services
- 79411100 - Business development consultancy services
- 75111200 - Legislative services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Provision of service which include:
- Providing professional legislative advice on data protection enquiries
- Providing advice on third party systems in relation to technical safeguards in place in respect of the security of processing of personal data.
- Providing legislative opinions in respect of data protection/security incidents Providing a risk assessment, including potential controls which could be implemented, in respect of Data Protection Impact Assessments
- Conducting assurance audits to measure compliance with data protection
- Providing statutory advice and acting as the contracted Data Protection Officer in accordance with the duties set out in Article 39 of the General Data Protection Regulation if requested
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further two periods of 12 months (total contract Period 24+12+12).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Information Request Redaction Support
Lot No
2
two.2.2) Additional CPV code(s)
- 79140000 - Legal advisory and information services
- 72000000 - IT services: consulting, software development, Internet and support
- 79100000 - Legal services
- 79110000 - Legal advisory and representation services
- 79411100 - Business development consultancy services
- 75111200 - Legislative services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Provision of service which include:
-Providing redaction support in relation to Individual Rights or Freedom of Information Request disclosures
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further two periods of 12 months (total contract Period 24+12+12).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As specified within the tender documentation.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As specified within the tender documentation.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 April 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
18 April 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 4 years subject to services still being required.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The Council wishes to make the Framework available for use by Flintshire County Council, Monmouthshire County Council and Torfaen County Borough Council (including any successor to any of them in the exercise of their statutory or public functions)
For further information on this opportunity please refer to the Proactis portal: https://supplierlive.proactisp2p.com/Account/Login
(WA Ref:117586)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom