Section one: Contracting authority
one.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
Contact
Heather Campbell
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nss.nhs.scot/browse/procurement-and-logistics
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Theatre Scheduling Tool
Reference number
NP510123
two.1.2) Main CPV code
- 48330000 - Scheduling and productivity software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
This Prior Information Notice (PIN) relates to early market engagement around the development of a digital platform solution(s) that can optimise pre-operative assessment, theatre capacity and increase theatre productivity.
Firstly, NHS National Services Scotland is exploring a requirement for the procurement of a digital platform solution to provide a Digital Pre-operative Assessment tool. The solution will be capable of supporting a National Pre-op Assessment online triage solution for all participating boards in NHS Scotland. The solution will provide a suite of functionality to allow patients to complete a remote pre-operative assessment questionnaire and receive support relating to the planned procedure at designated intervals.
The solution will provide healthcare professionals the ability to triage and prioritise requests and direct to the appropriate clinician or service.
Secondly, a digital platform solution is required that can improve and maximise waiting list creation that can make the planning, changing and optimisation of theatres scheduling more efficient, ensuring this helps to reduce clinical and administrative time necessary to manage lists. It is important that any platform can be fully integrated with current Electronic Patient Record systems. The system must also have the ability to accurately record cumulative procedure times as well as analysing the time for specific patients in terms of clinical urgency and the overall length of time the patient has waited.
The standardised digital platform will bring the benefits to patients and staff across 381 theatres within the 14 Territorial Health Boards, 1 National Health Board (National Waiting Times Centre Board) and 2,000 surgical Consultants across 40-50 theatre specialties in NHS Scotland.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48332000 - Scheduling software package
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
NHS Scotland
two.2.4) Description of the procurement
NHS Scotland requires both a National Pre-operative Assessment online triage solution and also a digital platform that can optimise theatre capacity and increase theatre productivity.
Firstly, NHS National Services Scotland is exploring a requirement for the procurement of a digital platform solution to provide a Digital Pre-operative Assessment tool. The solution will be capable of supporting a National Pre-op Assessment online triage solution for all participating boards in NHS Scotland. The solution will provide a suite of functionality to allow patients to complete a remote pre-operative assessment questionnaire and receive support relating to the planned procedure at designated intervals.
The solution will provide healthcare professionals the ability to triage and prioritise requests and direct to the appropriate clinician or service.
Secondly, a digital platform solution is required that can improve and maximise waiting list creation that can make the planning, changing and optimisation of theatres scheduling more efficient, ensuring this helps to reduce clinical and administrative time necessary to manage lists. It is important that any platform can be fully integrated with current Electronic Patient Record systems. The system must also have the ability to accurately record cumulative procedure times as well as analysing the time for specific patients in terms of clinical urgency and the overall length of time the patient has waited.
The standardised digital platform will bring the benefits to patients and staff across 381 theatres within the 14 Territorial Health Boards, 1 National Health Board (National Waiting Times Centre Board) and 2,000 surgical Consultants across 40-50 theatre specialties in NHS Scotland.
two.3) Estimated date of publication of contract notice
24 July 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Please note that this notice is for prior information only and for pre-tender supplier engagement. A date for the Contract Notice for the Tender is to be advised. When the Contract Notice for the Tender becomes available, interested parties must make a separate application for this by registering on the Public Contracts Scotland — Tenders
website https://www.publictendersscotland.publiccontractsscotland.gov.uk).
As part of this Prior Information Notice (PIN) process, we wish to engage with interested suppliers in the marketplace. To aid the process suppliers are asked to note interest by answering a questionnaire. Please see attached 2 separate questionnaires for the 2 required solutions.
Completed questionnaires must be submitted via email to heather.campbell6@nhs.scot and rebecca.cruickshanks@nhs.scot by 10am on the 24th March 2023.
The deadline for any queries or questions relating to this PIN is 13:00 on 23th March 2023.
Internal review of the questionnaire(s) may result in an engagement meeting via Teams with members of the Commodity Advisory Group. This will be held on MS Teams over the 28th and 29th March 2023. Time slots with individual suppliers will be allocated accordingly. To ensure correct correspondence in relation to Engagement Sessions, please ensure correct contact details are given in Section 2 of the completed questionnaire(s).
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=718504.
(SC Ref:718504)