Tender

Common Close Cleaning Works 2025 - 2028 (with the options to extend for 2 x single years)

  • Reidvale Housing Association

F02: Contract notice

Notice identifier: 2025/S 000-007246

Procurement identifier (OCID): ocds-h6vhtk-04e802

Published 26 February 2025, 10:03am



Section one: Contracting authority

one.1) Name and addresses

Reidvale Housing Association

13 Whitevale Street

Glasgow

G31 1QW

Email

info@reidvale.co.uk

Telephone

+44 1415542406

Country

United Kingdom

NUTS code

UKM82 - Glasgow City

Internet address(es)

Main address

www.reidvale.org.uk/

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13042

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

http://www.publiccontractsscotland.gov.uk/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

http://www.publiccontractsscotland.gov.uk/

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Housing and community amenities


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Common Close Cleaning Works 2025 - 2028 (with the options to extend for 2 x single years)

two.1.2) Main CPV code

  • 90910000 - Cleaning services

two.1.3) Type of contract

Services

two.1.4) Short description

The Contract applies to tenement stairs, common close and deck access cleaning services to closes belonging to Reidvale Housing Association.

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UKM82 - Glasgow City

two.2.4) Description of the procurement

Generally, the service will comprise the regular Close Cleaning of the Associations flatted stock. It may also include Void cleaning services.

The Association wishes to enter into Measured Term Contract (MTC) with a suitably qualified and experienced contractor in the provision of Close Cleaning Services that may include Void Cleaning works all as detailed in the specification in the Contract Documents.

The MTC for Close Cleaning Services will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at the Associations discretion to a maximum of 5 years.

It should be noted that it will be a contractual requirement to ensure that contractors must provide itemised invoices per block address cleaned. This must have the full breakdown of all items of works completed and itemised costs.

Bidders should note that the list of properties and scope of works required to be carried out may increase or decrease during the contract period.

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60%

Cost criterion - Name: Cost of Service / Weighting: 40%

two.2.6) Estimated value

Value excluding VAT: £425,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Contract term will be for an initial 3 year period which an option of a further 2 x single year extension to a maximum of 5 years. The decision to award the contract extension will be at the discretion of the Association and will be on the basis of one year increments.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

See attached ITT


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

See attached ITT - SPD Price & Quality Criteria and Scoring Evaluation - Close Cleaning - Final

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

three.2) Conditions related to the contract

three.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision

See attached ITT - SPD Price & Quality Criteria and Scoring Evaluation - Close Cleaning - Final

three.2.2) Contract performance conditions

See Tender Document and KPIs - Project - Close Cleaning

three.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

28 March 2025

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

28 March 2025

Local time

12:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: As outlined in tender documents

six.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

six.3) Additional information

IT IS CRITICALLY IMPORTANT AND BIDDERS MUST ENSURE THAT ALL INFORMATION IS PROVIDED AS REQUESTED IN THE ITT.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=791605.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

See attached Document - CB Clause for % contribution on MTC - (name of bidder)

(SC Ref:791605)

six.4) Procedures for review

six.4.1) Review body

Glasgow Sheriff Court and Justice of the Peace Court

1 Carlton Place

Glasgow

G5 9TW

Country

United Kingdom

Internet address

http://reidvale.org.uk/