Scope
Reference
C340544
Description
This planned procurement notice is to give as much advance information to the market as possible with regards to the upcoming procurement of servicing and maintenance of Nottingham University Hospital NHS Trust (The Trust)'s medical gas pipeline systems (MGPS). It is envisaged this will assist potentially interested contractors to determine if the planned procurement exercise is something that they wish to bid for, and to provide maximum time for preparation. The contract is to ensure the Trust complies with HTM 02-01 as well as applicable standards and relevant legislation to enable the provision of safe and MGPS for administering of medical gases (E.g. oxygen) to patients under the care of the Trust. A copy of HTM 02-01 can be found on the NHS England website: https://www.england.nhs.uk/estates/health-technical-memoranda/ The Trust may conduct Preliminary Market Engagement prior to publication of the tender and associated notice.
Total value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 1 April 2028
- Possible extension to 1 April 2031
- 5 years, 1 day
Description of possible extension:
It is envisaged any contract term will be 2 years, with the option to extend for a further 36 months. such extension shall take the form of three 12 month incremental periods.
Options
The right to additional purchases while the contract is valid.
It is envisaged any contract term will be 2 years, with the option to extend for a further 36 months. such extension shall take the form of three 12 month incremental periods.
Main procurement category
Services
CPV classifications
- 50712000 - Repair and maintenance services of mechanical building installations
Lot constraints
Description of how multiple lots may be awarded:
It is likely any procurement exercise will be split into at least 2 lots. It is anticipated the maximum number of lots that can be awarded to a supplier will be 1. However, this may be subject to change (E.g. as a result of any preliminary market engagement).
Lot 1. Nottingham City Hospital
Description
Servicing and maintenance of the MGPS at Nottingham City Hospital
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot a2iSr000005TeNNIA0. Queen's Medical Centre
Description
Servicing and Maintenance of the MGPS at the Queen's Medical Centre
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Nottingham City Hospital
Lot a2iSr000005TeNNIA0. Queen's Medical Centre
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
30 October 2025
Submission type
Tenders
Deadline for requests to participate
5 December 2025, 12:00pm
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 April 2026
Other information
Description of risks to contract performance
The value of any contract exceeding the estimated values in the tender notice(s) as a result of: - no of call outs exceeding those estimated in the tender documents. - additional MGPS systems brought into scope of the contract (e.g. MGPS systems installed at the property following completion of a separate building project, or additional sites coming into scope as a result of any requirement to collaborate with the Trust's wider Integrated Care Board (ICB).
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The Trust has yet to fully establish the parameters of its Competitive Flexible Procedure. In addition to the tender stage, it is likely the procedure will require suppliers to meet minimum requirements on a pass/fail basis before being invited to take part in a site visit(s) and subsequently submit a tender.
Contracting authority
Nottingham University Hospital NHS Trust
- Public Procurement Organisation Number: PVQC-9261-WGRM
NG5 1PB
Nottingham
NG5 1PB
United Kingdom
Region: UKF14 - Nottingham
Organisation type: Public authority - central government