- Scope of the procurement
- Lot 1. CATEGORY 1 – Heat Metering and Heat Meter Services
- Lot 2. CATEGORY 2 – Automatic Meter Reading for Water Supply and Wastewater
- Lot 3. CATEGORY 3 – Data Collection, Metering Operator Services, Meter Asset Management & Sub Metering for Electricity
- Lot 4. CATEGORY 4 – Data Collection, Metering Operator Services, Meter Asset Management & Sub Metering for Gas
- Lot 5. CATEGORY 5 – Data Collection, Metering Operator Services, Meter Asset Management & Sub Metering for Gas & Electricity
Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 1924664685
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001056 Metering and Meter Data Services
Reference number
001056
two.1.2) Main CPV code
- 65000000 - Public utilities
two.1.3) Type of contract
Services
two.1.4) Short description
YPO are looking for Suppliers to be appointed onto a Dynamic Purchasing System (DPS) for the provision of Metering and Meter Data Services. The DPS is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements and any of YPO’s wholly owned associated or subsidiary companies.
two.1.5) Estimated total value
Value excluding VAT: £10,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
CATEGORY 1 – Heat Metering and Heat Meter Services
Lot No
1
two.2.2) Additional CPV code(s)
- 65000000 - Public utilities
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Works commissioned under this lot may include any, all, or any combination of the following elements:
• Provision and installation, commissioning and maintenance of heat meters for either compliance with metering requirement.
• Collection of heat meter data and associated centralised online portal.
• Supply and installation, commissioning and maintenance of tenant meters.
• Provision of billing services.
two.2.5) Award criteria
Quality criterion - Name: Capacity & Capability / Weighting: 30%
Quality criterion - Name: Customer Service, Reporting & Use of Data / Weighting: 25%
Quality criterion - Name: Social Value & Sustainability / Weighting: 5%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
4 June 2021
End date
3 June 2025
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this DPS will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
CATEGORY 2 – Automatic Meter Reading for Water Supply and Wastewater
Lot No
2
two.2.2) Additional CPV code(s)
- 65000000 - Public utilities
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Works commissioned under this lot may include any, all, or any combination of the following elements:
• Provision and installations, commissioning and maintenance of automatic meter reading water meters or data loggers which provide a meter reading capability.
• Collection of water meter data via SMS or other wireless system and provision of that data to customers via e.g. a centralised online portal or existing building management system.
• Provision, installation and commissioning of flow meters for foul drainage.
• Provision of water and waste-water meter data to water retail companies for use in customer billing.
two.2.5) Award criteria
Quality criterion - Name: Capacity & Capability / Weighting: 30%
Quality criterion - Name: Customer Service, Reporting & Use of Data / Weighting: 25%
Quality criterion - Name: Social Value & Sustainability / Weighting: 5%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
4 June 2021
End date
3 June 2025
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this DPS will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
CATEGORY 3 – Data Collection, Metering Operator Services, Meter Asset Management & Sub Metering for Electricity
Lot No
3
two.2.2) Additional CPV code(s)
- 65000000 - Public utilities
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Works commissioned under this lot may include any, all, or any combination of the following elements:
• Meter Operator Service –Provision and installations, commissioning and meter operator services including maintenance of half-hourly meters. Provision of half-hourly data to customers, provision of half-hourly data to customers suppliers in formats for invoicing and provision of raw, validated data to support customers with their carbon reduction targets.
• Data Collection Services – Data collection and validation of consumption data from half-hourly meters, existing smart meter or automated meter reading enabled meters that are non half-hourly, validation of data to customers suppliers for invoicing uses.
• Submetering – Provision and installation, commissioning and maintenance of submeters and to enable landlords, property management companies etc to invoice tenants for use of utilities.
two.2.5) Award criteria
Quality criterion - Name: Capacity & Capability / Weighting: 30%
Quality criterion - Name: Customer Service, Reporting & Use of Data / Weighting: 25%
Quality criterion - Name: Social Value & Sustainability / Weighting: 5%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
4 June 2021
End date
3 June 2025
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this DPS will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
CATEGORY 4 – Data Collection, Metering Operator Services, Meter Asset Management & Sub Metering for Gas
Lot No
4
two.2.2) Additional CPV code(s)
- 65000000 - Public utilities
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Works commissioned under this lot may include any, all, or any combination of the following elements.
• Meter Asset Management – Meter asset management services including maintenance of gas meters, liaising with customers nominated gas suppliers to provide installation of new fiscal meters, data collection and validation of consumption data and provision to provided data to customers nominated suppliers for invoicing purposes.
• Data Collection Services – Data collection and validation of consumption data from meters, existing smart meter or automated meter reading enabled meters, validation of data to customers suppliers for invoicing uses. Provide customisable, graphical analysis of data to support customers reporting requirements.
• Submetering – Provision and installation, commissioning and maintenance of submeters and to enable landlords, property management companies etc. to invoice tenants for use of utilities.
two.2.5) Award criteria
Quality criterion - Name: Capacity & Capability / Weighting: 30%
Quality criterion - Name: Customer Service, Reporting & Use of Data / Weighting: 25%
Quality criterion - Name: Social Value & Sustainability / Weighting: 5%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
4 June 2021
End date
3 June 2025
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this DPS will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
CATEGORY 5 – Data Collection, Metering Operator Services, Meter Asset Management & Sub Metering for Gas & Electricity
Lot No
5
two.2.2) Additional CPV code(s)
- 65000000 - Public utilities
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This Lot is designed for customers whose requirements are for works that include both meter services/meter installs for multiple utilities (gas & electricity). Suppliers must be able to provide the scope of works highlighted in Lots 3 & 4 and adhere to the technical specifications highlighted in these lots.
• Meter Asset Management – Meter asset management services including maintenance of gas & electricity meters, liaising with customers nominated gas suppliers to provide installation of new fiscal meters, data collection and validation of consumption data and provision to provided data to customers nominated suppliers for invoicing purposes.
• Data Collection Services – Data collection and validation of consumption data from meters, existing smart meter or automated meter reading enabled meters, validation of data to customers suppliers for invoicing uses. Provide customisable, graphical analysis of data to support customers reporting requirements.
• Submetering – Provision and installation, commissioning and maintenance of submeters and to enable landlords, property management companies etc to invoice tenants for use of utilities.
Please see the attached Essential Criteria document for further information.
two.2.5) Award criteria
Quality criterion - Name: Capacity & Capability / Weighting: 30%
Quality criterion - Name: Customer Service, Reporting & Use of Data / Weighting: 25%
Quality criterion - Name: Social Value & Sustainability / Weighting: 5%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
4 June 2021
End date
3 June 2025
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this DPS will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 June 2025
Local time
11:55pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: There is a possibility that this DPS will be renewed after 3.5 years from the commencement date.
six.3) Additional information
Please note that deadline for initial round of submission for this DPS establishment is 10th May 2021 at 14:00. Following the initial establishment, the DPS will remain open for any Suppliers to submit a bid at any point until the closing date of the DPS.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom