Section one: Contracting authority
one.1) Name and addresses
Cottsway Housing Association
Cottsway House, Heynes Place, Avenue Two
Witney
OX28 4YG
Contact
Alex Seagraves
aseagraves@arkconsultancy.co.uk
Telephone
+44 121153831
Country
United Kingdom
NUTS code
UKJ14 - Oxfordshire
National registration number
United Kingdom
Internet address(es)
Main address
https://www.delta-esourcing.com/
Buyer's address
https://www.arkconsultancy.co.uk/
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Witney:-Grounds-maintenance-services./9KEZRH24U5
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Grounds Maintenance and Communal Cleaning Services
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Cottsway Housing Association is a social business providing affordable homes in West Oxfordshire, Gloucestershire, Wiltshire and Worcestershire owning approx 5,000 homes. Cottsway Housing are seeking suitably resourced, qualified and experienced providers for Grounds Maintenance and Communal Cleaning Services across their portfolio. The opportunity is issued in 2 individual lots, Lot 1 Grounds Maintenance, Lot 2 Communal Cleaning. Applicants can apply for a single or both Lots. Lot 1 Grounds Maintenance will be delivered across General Needs, Independent Living and an Assisted Gardening stock. Lot 2 Communal Cleaning will be delivered across General Needs and Independent Living stock.
two.1.5) Estimated total value
Value excluding VAT: £1,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Grounds Maintenance Lot 1
Lot No
1
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
Main site or place of performance
Oxfordshire
two.2.4) Description of the procurement
Grounds Maintenance Services to include the management, delivery, organisation, supervision, performance and provision of services to General Needs, Independent Living and Assisted Gardening stock across the portfolio . The Contractor shall provide a comprehensive grounds maintenance service to a standard that contributes to the satisfaction of our customers whilst maintaining the aesthetics of the properties including weekly, monthly and annual schedules of work and emergency/ ad-hoc work requests.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
48 month contract with options to further extend for a further 2 periods of 24 months based upon satisfactory performance
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/9KEZRH24U5
two.2) Description
two.2.1) Title
Communal Cleaning Lot 2
Lot No
2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
Main site or place of performance
Oxfordshire
two.2.4) Description of the procurement
Communal Cleaning Services for internal and external communal areas including windows and utility areas. Services to include the management, delivery, organisation, supervision, performance and provision of services to General Needs and Independent Living accommodation across the portfolio . The Contractor shall provide a comprehensive Communal Cleaning Service to a standard that contributes to the satisfaction of our customers whilst maintaining the aesthetics of the properties including a scheduled programme of monthly, quarterly and annual schedules of work and emergency/ ad-hoc work requests.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
48 month contract with options to further extend for a further 2 periods of 24 months based upon satisfactory performance
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/36P5G5Q3XJ
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Performance Indicators as stated in the Procurement Documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 May 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
7 May 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The Contracting Authority expressly reserves the right:
i.to award one, some, all or no Lots;
ii.not to award any contract/framework agreement as a result of the procurement process commenced by publication of this notice or to cancel the procurement at any stage; and
iii.to make whatever changes it may see fit to the content and structure of the tendering competition
and in no circumstances will the Authority be liable for any costs incurred by Economic Operators or Candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly at the sole risk of the Economic Operator or Candidate participating in this procurement process.
No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc will be paid if a contract or framework agreement is withdrawn for any reason. Economic Operators should take part in this process only on the basis that they fully understand and accept this position.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Witney:-Grounds-maintenance-services./9KEZRH24U5
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/9KEZRH24U5
GO Reference: GO-202147-PRO-18050521
six.4) Procedures for review
six.4.1) Review body
The High Court, Royal Courts of Justice
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
ARK Consultancy
84 Spencer Street
BIRMINGHAM
B18 6DS
Telephone
+44 1215153831
Country
United Kingdom