Section one: Contracting authority
one.1) Name and addresses
Liverpool John Moores University
Exchange Station, Tithebarn Street
Liverpool
L2 2QP
purchaseorderqueries@ljmu.ac.uk
Country
United Kingdom
NUTS code
UKD - North West (England)
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/ljmu
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Other type
Higher Education
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Request for Information for Legal Services
Reference number
PIN2101
two.1.2) Main CPV code
- 79100000 - Legal services
two.1.3) Type of contract
Services
two.1.4) Short description
LJMU has a small established in house legal function which consists of 6 solicitors (which includes the University Secretary) and a personal assistant ("Legal Team"). The Legal Team is managed on a day to day basis by the Head of Legal and Deputy General Counsel (who is a practising solicitor) with oversight from the University Secretary and General Counsel.
The Legal Team is instructed on a variety of topics which consist of the following:
1. Employment law (advice on HR casework processes (discipline, grievance etc), TUPE, whistleblowing, discrimination, trade union issues, redundancy, policy and contract reviews, Employment Tribunal claims, settlement agreements)
2. Commercial law (this includes research contracts, collaboration agreements, non disclosure agreements, SaaS, PaaS, apprenticeship contracts, licence agreements, assignments of intellectual property, franchise contracts, funding agreements, sub contractor agreements, general terms and conditions, marketing)
3. Litigation (consumer complaints, business to business complaints)
4. Property (drafting and negotiating sale, purchase and lease documentation, deeds of variation, filing requirements with Land Registry, reviewing title documents and advising on the same, including restrictive covenants, drafting and negotiating property licence agreements, advising on forfeiture of leases, planning law advice)
5. Student governance and regulatory advice
6. Data protection matters (in conjunction with the Data Protection Officer, including responses to data subject access requests and Freedom of Information Act requests).
At present the Legal Team are using a SharePoint site as a document management system which is currently being refined to add in some case management functionality.
The Legal Team are looking to test the market in terms of an innovative solution which would allow the Legal Team to focus on strategic high value high complexity matters by freeing up their time spent on routine low cost and low complexity matters. The proposed solution could include both AI and human resource or one or the other.
The Legal Team have a basic set of precedents and would like to work towards a playbook or knowledge management system to assist the Legal Team and their colleagues in other departments.
The overall objective of the proposed solution is that it would deliver faster turnaround times for routine legal workflows, improve self-service capabilities for colleagues both inside and outside of the Legal Team, and enhance data management capabilities.
We are looking to create a framework of Legal Providers who can assist with our workload. Therefore are inviting companies to complete a Request for Information to enable us to perform market research prior to embarking on a tender exercise
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
Main site or place of performance
Liverpool
two.2.4) Description of the procurement
Legal Service assistance to compliment the LJMU Team
two.2.14) Additional information
Any queries please submit via Correspondence on In-tend
two.3) Estimated date of publication of contract notice
31 July 2021
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No