Section one: Contracting authority/entity
one.1) Name and addresses
Northumbria Police
Forth Banks
Newcastle upon Tyne
NE13PH
Contact
John Bradford
John.Bradford@northumbria.police.uk
Telephone
+44 7736193270
Country
United Kingdom
Region code
UKC22 - Tyneside
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.northumbria.police.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Crown DMS Re-Deployment Consultancy
Reference number
NP0420
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Consultancy/ professional services from Crown to update the Crown Duties Management System (DMS).
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £206,175
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This notice covers the consultancy and professional services from Crown to update the Crown Duties Management System (DMS).
The current version of Crown DMS utilised by Northumbria Police is now out of support with the supplier, as it hasn't been updated for over 10 years (since the system was first implemented in Northumbria Police). The way the system was originally implemented is not aligned with best practice and Northumbria Police is not utilising all of the available functionality in the system.
In order to update the system to the latest version and deploy the best practice configuration, Northumbria Police require the assistance of Crown through use of their professional services. Northumbria Police do not have the in-depth knowledge of the system to be able to carry out this work alone, without adding significant risk to both the timeliness and the quality of the deployment of the latest version.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The award is lawful in accordance with regulation 32(2)(b)(ii) because the competition is absent for technical reasons.
The system is owned, managed and distributed by Crown Computing Limited and there are no other organisations that have the knowledge of the software as Crown do not partner with other organisations. Therefore competition is absent as there is only Crown who would be able to support the works required from a technical perspective.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
24 January 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Crown Computing Limited
Tamworth
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
02186297
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £206,175
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Northumbria Police
Newcastle
Country
United Kingdom