Section one: Contracting authority
one.1) Name and addresses
Isle of Wight Council
County Hall, High Street
Newport
PO30 1UD
Contact
Mrs Vanessa Squibb
Telephone
+44 1983821000
Country
United Kingdom
NUTS code
UKJ34 - Isle of Wight
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Vehicle Maintenance Services on the Isle of Wight
Reference number
DN498485
two.1.2) Main CPV code
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
two.1.3) Type of contract
Services
two.1.4) Short description
The Isle of Wight Council (“the Authority”) invited Tenders from suitably qualified suppliers (“Potential Suppliers”) to be part of the Authority’s Approved Supplier List for the Provision of Vehicle Maintenance Services on the Isle of Wight. This procurement followed the OPEN PROCEDURE under the Public Contract Regulations 2015.The Authority does not have its own repair facility and therefore the services under this ASL include all aspects of both planned and unplanned maintenance and repairs. This includes MOTs, Servicing and Bodywork Repairs (excluding very minor bodywork repairs/dents and scratches). The Authority currently has a fleet of 149 vehicles which comprises of a variety of cars, light commercial, minibuses and large goods vehicles, details of the manufacturers and models were found in the Specification Document Annex A Fleet Details. The numbers of Authority fleet vehicles may be subject to change as vehicles are added to or removed from the Authority’s fleet list. This opportunity is divided into two lots. A “lot” is defined as a grouping of similar services that a single procurement process has been split into. Please see the details below:
LOT 1 – MOTS, SERVICING, AND GENERAL MECHANICAL REPAIRS
This lot is for MOTS, servicing, and general mechanical repairs to vehicles. This lot is a nonexclusive, single supplier Lot. Estimated value is £129500.00 per year.
LOT 2 – BODYWORK REPAIRS
This lot is for bodywork and accidental/non-accidental damage repairs to ensure the vehicles safe and road legal. This lot is a non-exclusive, multiple supplier lot. There will be up to 3 suppliers in this Lot. Estimated value is £20000.00 per year.
Potential Suppliers can submit bids for an individual lot or both lots.
The term of the Approved Supplier List Agreement shall be 1 March 2022 until 28 February 2026.
This is a non-exclusive Approved Supplier List and that no guarantee is given with regard to the volume or value of work under either of the lots.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £598,000
two.2) Description
two.2.1) Title
LOT 1 – MOTS, SERVICING, AND GENERAL MECHANICAL REPAIRS
Lot No
1
two.2.2) Additional CPV code(s)
- 50112000 - Repair and maintenance services of cars
two.2.3) Place of performance
NUTS codes
- UKJ34 - Isle of Wight
Main site or place of performance
Isle of Wight
two.2.4) Description of the procurement
The Isle of Wight Council (“the Authority”) invited Tenders from suitably qualified suppliers (“Potential Suppliers”) to be part of the Authority’s Approved Supplier List for the Provision of Vehicle Maintenance Services on the Isle of Wight. This procurement followed the OPEN PROCEDURE under the Public Contract Regulations 2015.The Authority does not have its own repair facility and therefore the services under this ASL include all aspects of both planned and unplanned maintenance and repairs. This includes MOTs, Servicing. The Authority currently has a fleet of 149 vehicles which comprises of a variety of cars, light commercial, minibuses and large goods vehicles, details of the manufacturers and models were found in the Specification Document Annex A Fleet Details. The numbers of Authority fleet vehicles may be subject to change as vehicles are added to or removed from the Authority’s fleet list. This opportunity is divided into two lots. A “lot” is defined as a grouping of similar services that a single procurement process has been split into. Please see the details below:
LOT 1 – MOTS, SERVICING, AND GENERAL MECHANICAL REPAIRS
This lot is for MOTS, servicing, and general mechanical repairs to vehicles. This lot is a nonexclusive, single supplier Lot. Estimated value is £129500.00 per year.
This lot includes the following services:
• Undertaking of Class 4, 5 and 7 MOTs and periodic LGV safety inspections for a variety of cars, light commercial, minibuses and large goods vehicles. Vehicles would mainly be petrol or diesel, but there will also be an ever- growing number of hybrid or electric vehicles.
• To keep the vehicles in a condition safe and suitable for the purpose which they are intended for.
two.2.5) Award criteria
Quality criterion - Name: Capacity to undertake services, staffing & resources / Weighting: 12.5
Quality criterion - Name: Service Delivery & Quality of Workmanship / Weighting: 15
Quality criterion - Name: Management & Communication / Weighting: 5
Quality criterion - Name: Social Value / Weighting: 2.5
Price - Weighting: 65
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
LOT 2 – BODYWORK REPAIRS
Lot No
2
two.2.2) Additional CPV code(s)
- 50112110 - Body-repair services for vehicles
two.2.3) Place of performance
NUTS codes
- UKJ34 - Isle of Wight
Main site or place of performance
Isle of Wight
two.2.4) Description of the procurement
The Isle of Wight Council (“the Authority”) invited Tenders from suitably qualified suppliers (“Potential Suppliers”) to be part of the Authority’s Approved Supplier List for the Provision of Vehicle Maintenance Services on the Isle of Wight. This procurement followed the OPEN PROCEDURE under the Public Contract Regulations 2015.The Authority does not have its own repair facility and therefore the services under this ASL include all aspects of both planned and unplanned maintenance and repairs. This includes Bodywork Repairs (excluding very minor bodywork repairs/dents and scratches). The Authority currently has a fleet of 149 vehicles which comprises of a variety of cars, light commercial, minibuses and large goods vehicles, details of the manufacturers and models were found in the Specification Document Annex A Fleet Details. The numbers of Authority fleet vehicles may be subject to change as vehicles are added to or removed from the Authority’s fleet list. This opportunity is divided into two lots. A “lot” is defined as a grouping of similar services that a single procurement process has been split into. Please see the details below:
LOT 2 – BODYWORK REPAIRS
This lot is for bodywork and accidental/non-accidental damage repairs to ensure the vehicles safe and road legal. This lot is a non-exclusive, multiple supplier lot. There will be up to 3 suppliers in this Lot. Estimated value is £20000.00 per year.
The services included in this lot could include but not exclusively, fibreglass repairs and welding, seatbelt repair/fixing of replacements, powder coating and accidental/nonaccidental damage but will exclude very minor bodywork repairs/dents and scratches. The Authority/Customer reserves the right to use an alternative route to market during the life of the ASL if it is deemed to be appropriate.
two.2.5) Award criteria
Quality criterion - Name: Capacity to undertake services, staffing & resources / Weighting: 12.5
Quality criterion - Name: Service Delivery & Quality of Workmanship / Weighting: 15
Quality criterion - Name: Management & Communication / Weighting: 5
Quality criterion - Name: Social Value / Weighting: 2.5
Price - Weighting: 65
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-029040
Section five. Award of contract
Contract No
1
Lot No
1
Title
LOT 1 – MOTS, SERVICING, AND GENERAL MECHANICAL REPAIRS
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 February 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
DH Price Motors Ltd
Unit C5-C7 Spithead Trading Estate, Newport Road,
Sandown
PO389PH
Country
United Kingdom
NUTS code
- UKJ34 - Isle of Wight
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £518,000
Total value of the contract/lot: £518,000
Section five. Award of contract
Contract No
2
Lot No
2
Title
LOT 2 – BODYWORK REPAIRS
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 February 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Island Coachworks and Coatings
21 Whitcombe Road,
Newport
PO30 1YS
Country
United Kingdom
NUTS code
- UKJ34 - Isle of Wight
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Premier Motors (Solent) Limited
Riverway Industrial Estate
Newport
PO30 5UY
Country
United Kingdom
NUTS code
- UKJ34 - Isle of Wight
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £80,000
Total value of the contract/lot: £80,000
Section six. Complementary information
six.3) Additional information
The values set out in this notice are the total estimated value for the duration of
the term for each Lot. The value is based on the historical usage, however, potential
suppliers must note that there is no guarantee of value or volume of work for either lot.
six.4) Procedures for review
six.4.1) Review body
The High Court
London
Country
United Kingdom