Section one: Contracting authority
one.1) Name and addresses
H M Revenue & Customs
5W Ralli Quays, 3 Stanley Street
Salford
M60 9LA
Contact
ian anderson
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/hm-revenue-customs
one.4) Type of the contracting authority
Other type
Tax Authority
one.5) Main activity
Other activity
Tax Authority
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Third Party Insurance
Reference number
SR768557723
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
Part VI of the Road Traffic Act 2008 stipulates that third party insurance is required for all vehicles on the road. HMRC
has Crown Exemption from this Act, which entitles HMRC to self-insure for all vehicle business use. However, this exemption does not allow for the self-insurance of:
1. Private usage of vehicles under HMRC's Company Car Scheme (ACS and ACS Lite).
Certain job roles within HMRC allow for a company car whereby the driver pays 3/8s of the associated costs and Benefit in Kind Tax so that they have the benefit of being able to drive the vehicle for private mileage. They are also allowed to nominate 2 Friends and Family as drivers.
2. HMRC vehicles travelling on HMRC business on roads within EU Member States.
The Fraud Investigation Service (FIS) is responsible for the Department's civil and criminal investigations into the most serious fraud and wrongdoing. They use a wide range of powers and approaches to protect UK funding for public services by investigating the most harmful tax cheats.
The Risk & Intelligence Service (RIS) is responsible for understanding and managing the risks to the UK tax system by gathering information and intelligence, which is then fed to FI for investigation and analysed to assess the risks and threats to the UK tax system.
In order to carry out these responsibilities, Officers from FIS and RIS are sometimes required to travel on EU roads, which includes attending UK Customs Sheds housed within France.
HMRC used to have exemption from the requirement of Third Party Vehicle Insurance and to self-insure under EU Directive 72/166/CEE (as amended) However, since 1st January 2021 and BREXIT, the exemption was withdrawn. This has meant that each HMRC Vehicle that travels on EU roads must now hold a valid Green Card and, as there is no equivalent Crown exemption for this, HMRC have no option than to hold a valid Vehicle Insurance Policy for travel on EU roads.
This contract is therefore required to cover the insurance of:
1. The private mileage element of the HMRC Company Car Schemed including: HMRC Drivers; their nominated Friends & Family; and any replacement Courtesy / Hire cars to cover downtime; and
2. Third Party costs where HMRC Operational vehicles are involved in road traffic accidents on EU Roads.
Without a compliant Third Party Vehicle Insurance contract, HMRC would be left without a valid insurance policy, contrary to the Road Traffic Act 2008 and EU Law.
The current contract is a 1 year extension of a Third Party & Associated Services contract with Willis Towers Watson.
The current Third Party Insurer is RMP with Gallagher Basset as the Claims Handler. The current insurance policy is a Long Term Agreement (LTA), which saw reduced premiums over a three year period.
The current insurance cover started on 01/05/2021.
The new Contracted supplier will be require to take over the current 3 year agreement wiith RMP and Gallagher Basset, as well as being responsible for quality assurance, market information, as required, and best practice etc. Should this contract move into the 1 + 1 Year formal extension/s and, due to the LTA on the insurance Policy, the winner of the tender may, or may not have to undertake a market exercise after the 2 year contract term
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £182,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Part VI of the Road Traffic Act 2008 stipulates that third party insurance is required for all vehicles on the road. HMRC
has Crown Exemption from this Act, which entitles HMRC to self-insure for all vehicle business use. However, this exemption does not allow for the self-insurance of:
1. Private usage of vehicles under HMRC's Company Car Scheme (ACS and ACS Lite).
Certain job roles within HMRC allow for a company car whereby the driver pays 3/8s of the associated costs and Benefit in Kind Tax so that they have the benefit of being able to drive the vehicle for private mileage. They are also allowed to nominate 2 Friends and Family as drivers.
2. HMRC vehicles travelling on HMRC business on roads within EU Member States.
The Fraud Investigation Service (FIS) is responsible for the Department's civil and criminal investigations into the most serious fraud and wrongdoing. They use a wide range of powers and approaches to protect UK funding for public services by investigating the most harmful tax cheats.
The Risk & Intelligence Service (RIS) is responsible for understanding and managing the risks to the UK tax system by gathering information and intelligence, which is then fed to FI for investigation and analysed to assess the risks and threats to the UK tax system.
In order to carry out these responsibilities, Officers from FIS and RIS are sometimes required to travel on EU roads, which includes attending UK Customs Sheds housed within France.
HMRC used to have exemption from the requirement of Third Party Vehicle Insurance and to self-insure under EU Directive 72/166/CEE (as amended) However, since 1st January 2021 and BREXIT, the exemption was withdrawn. This has meant that each HMRC Vehicle that travels on EU roads must now hold a valid Green Card and, as there is no equivalent Crown exemption for this, HMRC have no option than to hold a valid Vehicle Insurance Policy for travel on EU roads.
This contract is therefore required to cover the insurance of:
1. The private mileage element of the HMRC Company Car Schemed including: HMRC Drivers; their nominated Friends & Family; and any replacement Courtesy / Hire cars to cover downtime; and
2. Third Party costs where HMRC Operational vehicles are involved in road traffic accidents on EU Roads.
Without a compliant Third Party Vehicle Insurance contract, HMRC would be left without a valid insurance policy, contrary to the Road Traffic Act 2008 and EU Law.
The current contract is a 1 year extension of a Third Party & Associated Services contract with Willis Towers Watson.
The current Third Party Insurer is RMP with Gallagher Basset as the Claims Handler. The current insurance policy is a Long Term Agreement (LTA), which saw reduced premiums over a three year period.
The current insurance cover started on 01/05/2021.
The new Contracted supplier will be require to take over the current 3 year agreement wiith RMP and Gallagher Basset, as well as being responsible for quality assurance, market information, as required, and best practice etc. Should this contract move into the 1 + 1 Year formal extension/s and, due to the LTA on the insurance Policy, the winner of the tender may, or may not have to undertake a market exercise after the 2 year contract term
two.2.5) Award criteria
Quality criterion - Name: Technical Merit / Weighting: 47.5
Quality criterion - Name: Social Value / Weighting: 10
Quality criterion - Name: Management Activity / Weighting: 10
Quality criterion - Name: Security Management / Weighting: 2.5
Price - Weighting: 30
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Call - Off RM 6020 Insurance and Related Services Framework Agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
CW38173
Lot No
Lot 1
Title
RM6020 Insurance and Related Service
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 February 2022
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Willis Limited
3 Temple Quay, Temple Back East
Bristol
BS1 6DZ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £188,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Value excluding VAT: £1
Proportion: 90 %
Short description of the part of the contract to be subcontracted
The Supplier as an Insurance broker will utilise CCS DPS to award contract for Insurance Services provided by the Company to HMRC for Third Party Insurance claims
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
HM Revenue & Customs
5w Ralli Quays, 3 Stanley Street
Salford
M60 9LA
Country
United Kingdom