Section one: Contracting authority
one.1) Name and addresses
Calne Town Council
The Strand
CALNE
SN110EN
Contact
Mark Edwards
Telephone
+44 1249814000
Country
United Kingdom
NUTS code
UKK15 - Wiltshire CC
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CALNE RECREATION GROUND SPLASH ZONE
two.1.2) Main CPV code
- 45223000 - Structures construction work
two.1.3) Type of contract
Works
two.1.4) Short description
CTC invites tenders for the design, supply and installation of a 'Splash Zone.' as part of improvements to Calne Recreation Ground.
The contractor shall create a creative and innovative design and build scheme that meets the budget and demonstrates the best value for money. If the contractor is able to provide options adding value for this project, please demonstrate this within the tender.
CTC is keen to consider a scheme which provides a number of features and has sustainability, operating costs and availability at the core of the project with delivery by Summer 2023.
two.1.5) Estimated total value
Value excluding VAT: £280,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 43325000 - Park and playground equipment
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
Main site or place of performance
Calne Recreation Ground, Anchor Road, Calne, SN11 8DR
The Recreation Ground covers around 8 acres and is located within walking distance of the town centre. Within the park are tennis courts, rugby field, MUGA, dog walking area, play area, plus lots of space to enjoy the outdoors.
The Recreation Ground has no restricted access and is well used route for school children, dog walkers and those residents living around the site.
Adjacent to the Recreation Ground are Calne Bowls Club and the Recreation Pavilion which are subject to separate leases.
two.2.4) Description of the procurement
CTC has committed to a carbon and environmental pledge and has a sustainability checklist for new build projects so contractors will be expected to demonstrate what considerations have been implemented with this in mind and how resources will be used.
Statement on Future Planning Applications Considered by Calne Town Council - Calne Town Council available at https://www.calne.gov.uk/news/statement-on-future-planning-applications-considered-by-calne-town-council/
CTC has a budget of up to £280,000 for this project. The contractor shall create a creative and innovative design and build scheme that meets this budget and demonstrates the best value for money. If the contractor is able to provide options adding value for this project, please demonstrate this within the tender.
CTC is keen to consider a scheme which provides a number of features and has sustainability, operating costs and availability at the core of the project.
Below is a list of characteristics and assessment criteria so that Contractors shall consider when they are designing and proposing new equipment for the Splash Zone.
Accessibility:
It is important that access, equipment and overall experience for children with a disability,(physical, mental, sensory, neurological, cognitive, intellectual, and developmental impairments), shall be considered as part of the design. CTC would like this to be integrated so that children can play together. This could be incorporated through sensory play or specific equipment.
The Splash Zone will need to cater for children up to 12 years old.
Accessibility Please explain how your design ensures accessibility for all.
Age zones Please explain how your design provides space for ages 0-12
Surfacing
The Splash Zone area surfacing will need to meet all safety requirements and be of an attractive design. The surfacing should incorporate games and learning opportunities.
Surfacing Please explain the proposed design features and safety standard met
Surfacing - maintenance Please explain the method and frequency of cleaning and maintenance required.
Plant room, tank and utility supply
The proposal should explain expected water usage and requirements for plant room
What provision is required for a plant room or tank Please explain what plant room requirements are
What is the size and materials proposed for any tank and plant room Please explain the materials and construction method to be used.
What are expected water usage figures to be used in preparation, operation and cleaning of the Splash Zone Please explain as part of the proposal the amount of water to be used
Connection to mains supply Please confirm what utility connections are required.
Water Testing and Sampling
The proposal should explain the routine testing and sampling of the water used to prevent illness.
Explain how water is kept free from bacteria Please provide explanation and example documentation
Explain how water is sampled/frequency and method Please provide explanation and example documentation
Explain how system should be drained after use Please provide explanation and example documentation
Explain the process to deal with any contamination of the site Please provide explanation and example documentation
Identify any consumables required to carry out sampling or testing Please explain costs for any consumables required
Operation, ongoing maintenance and seasonal setup and shutdown
The proposal should clearly outline the operation of the Splash Zone.
Seasonal open and close down arrangements Please provide detailed example guidance for the setup up, operation and close of the facility
Annual service and inspection costs Please provide details of service and inspection costs
Training for operational staff Please provide example training plans
Operation and maintenance manual Please provide an example of the manual to be used
What is the expected lifespan of the equipment proposal Please explain the lifespan of the equipment
What is the warranty period of the equipment proposed Please supply details of the warranty on equipment proposed
What additional servicing costs are applicable to the proposal Please identify schedule and costs over the lifetime of the equipment
Explain how water is stored and recycled during normal operation Please provide an explanation as to how this has been included in the proposal. Please provide example documentation for operational use
Explain how excess water is stored and made available for irrigation uses or drainage requirements Please provide an explanation as to how this has been included in the proposal. Please provide example documentation for operational use
Construction requirements
The tender should consider access and construction constraints on the site.
Site size, safety fencing and welfare requirements for construction Please provide details of requirements
Trenching and making good Please confirm that all trenching, connections and construction damage will be made good prior to handover/leaving site
Joining existing surfacing or pathed areas Please explain the limit of your proposal and where any additional work may be required.
Site access The company should ensure they have considered site access from the main A4.
Fencing and Gates
All gates shall be painted in a contrasting colour to be easily distinguishable from the surrounding fence. In accordance with RoSPA guidance, two pedestrian gates of 1.2m in width should be available for use within the zone, to allow a child to remove themselves from potential intimidation from another child.
The gates should be 'outward' opening and have a self-closing mechanism (not to close quicker than 5 seconds).
Please explain in the proposal how the area will fenced and secured when not in use and how it meets RoSPA guidance Please provide details and costing of gates and fencing to be provided
Construction Design & Management
All tenders are received on the understanding that any company awarded a tender will provide Construction Design and Management procedures compliant with the Construction (Design and Management) Regulations 2015.
All tenders are received on the understanding that any company awarded a tender and entering into a tendered contract with CTC will do so as the Principle Contractor.
Please confirm that compliance with the
Construction (Design and Management) Regulations 2015.
Please confirm that requirements will be met
Schedule of Works - General Notes and guidance:
Due to the open brief, a schedule of works template is not provided. Contractors are expected to provide full details of their design, (with visualization boards) and break down of costings for removal of redundant equipment/surfacing, installation of new equipment, appropriate fencing and surfacing.
Figures quoted must be the total fixed price, excluding VAT for the works concerned, including all parts, materials, labour and ancillary costs.
Allow for any reinstatement costs required if damage occurs whilst carrying-out the works or accessing them.
Pricing should also include delivery and installation.
two.2.5) Award criteria
Quality criterion - Name: Design / Weighting: 70%
Cost criterion - Name: Cost / Weighting: 30%
two.2.6) Estimated value
Value excluding VAT: £280,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2023
End date
1 August 2023
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
Minimum level(s) of standards possibly required
Please note that the Contractor selected to undertake this Contract will have to provide documentary evidence of Insurances, Health and Safety policies and relevant operative training prior to Contract award. In addition, the Contractor selected will have to provide a Method Statement and Risk Assessment to demonstrate how the works will be carried out safely
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Due to the open brief, a schedule of works template is not provided. Contractors are expected to provide full details of their design, (with visualization boards) and break down of costings for removal of redundant equipment/surfacing, installation of new equipment, appropriate fencing and surfacing.
Figures quoted must be the total fixed price, excluding VAT for the works concerned, including all parts, materials, labour and ancillary costs.
Allow for any reinstatement costs required if damage occurs whilst carrying-out the works or accessing them.
Pricing should also include delivery and installation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 April 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
24 April 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Calne Town Council
Bank House,
Calne
SN11 0EN
Telephone
+44 1249814000
Country
United Kingdom