Section one: Contracting authority/entity
one.1) Name and addresses
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
sgriffiths@carmarthensire.gov.uk
Telephone
+44 1267234567
Country
United Kingdom
NUTS code
UKL14 - South West Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of an Integrated Housing Support Service
Reference number
eTenderWales Project Reference - project_42945
two.1.2) Main CPV code
- 85300000 - Social work and related services
two.1.3) Type of contract
Services
two.2) Description
two.2.1) Title
LOT 2 - Provision of an Integrated Housing Support Service using the Principles of Housing First
Lot No
2
two.2.2) Additional CPV code(s)
- 70333000 - Housing services
- 85000000 - Health and social work services
- 85300000 - Social work and related services
- 85312000 - Social work services without accommodation
- 85320000 - Social services
- 85311000 - Social work services with accommodation
two.2.3) Place of performance
NUTS codes
- UKL14 - South West Wales
Main site or place of performance
Carmarthenshire
two.2.4) Description of the procurement at the time of conclusion of the contract:
1.1 Model - To provide an integrated housing support service for people aged 18 and over who are homeless or at risk of homelessness and in need of intensive, housing support.
1.2 Access - Referrals are to be made via Carmarthenshire County Council Housing Options team.
1.3 Accommodation - Support is not tied to any particular accommodation. Therefore, this service is a non-accommodation based service.
1.4 Location - The service will be provided across Carmarthenshire.
1.5 Client Group - People who are leaving prison with co-existing needs; People who are, or at risk of being homeless and have a history of offending, mental health or substance misuse issues.
1.6 Length of Support - There is no time limit to this service. The length of support will be determined by the needs of the person being supported as detailed in their plan of support.
1.7 Number of Hours - 172 hours of support expected to be delivered over 12 units.
This service will provide an intensive package of floating support to people who are aged 18 and over and who are homeless, at risk of homelessness and who have multiple, co-occurring needs. The floating support will include supporting the person find suitable accommodation.
The client group to be supported includes prison leavers who are at risk of homelessness. Supporting the Welsh Government’s prisoner pathway, this service will work with people leaving prison to source and secure permanent accommodation and support them to re-establish themselves in the community.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 241-593142
Section five. Award of contract/concession
Contract No
test
Lot No
2
Title
LOT 2 - Provision of an Integrated Housing Support Service using the Principles of Housing First
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
5 June 2020
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Hafan Cymru
Stephens Way, Pensarn
Carmarthen
SA147EW
Country
United Kingdom
NUTS code
- UKL1 - West Wales and the Valleys
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £1,000,000
Section six. Complementary information
six.3) Additional information
ETENDERWALES PORTAL - This procurement exercise was conducted via the eTenderWales portal. To assist you in locating these opportunities on the eTenderWales portal, the project code is: project_42945. This tender is comprised of one main Invitation to Tender (ITT) under this project, itt_77771, in addition to lot-specific ITTs. TO CONSTITUTE A VALID TENDER, YOU ARE REQUIRED TO SUBMIT ONE COMPLETED ITT (77771) AND A LOT-SPECIFIC INVITATION TO TENDER (ITT) (CONTAINING A TECHNICAL AND COMMERCIAL ENVELOPE) FOR EACH LOT YOU ARE TENDERING FOR. All tender documents are all contained within itt_77771 and the Lot-specific ITTs. Please also ensure you check the attachments area for any documents / information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack. To access the tender documents, please register your company on the eTenderWales portal at: www.etenderwales.bravosolution.co.uk.
(WA Ref:104692)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 85300000 - Social work and related services
seven.1.2) Additional CPV code(s)
- 70333000 - Housing services
- 85000000 - Health and social work services
- 85312000 - Social work services without accommodation
- 85320000 - Social services
seven.1.3) Place of performance
NUTS code
- UKL14 - South West Wales
Main site or place of performance
Carmarthenshire
seven.1.4) Description of the procurement:
As detailed in the tender documents.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£747,888
seven.1.7) Name and address of the contractor/concessionaire
Hafan Cymru
Stephens Way, Pensarn
Carmarthen
SA312BG
Country
United Kingdom
NUTS code
- UKL14 - South West Wales
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Regulation 72 1(c)
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The outbreak and subsequent impact of the Covid-19 pandemic has meant that the models of housing support have needed to change to better meet the needs of the citizens of Carmarthenshire. Carmarthenshire County Council has therefore made the decision to expand this existing service. The funding for the expansion of the services will come initially from Welsh Government Phase 2 transitional funding. This will last until 31st March 2021 where it will be replaced by Housing Support Grant funding. Welsh Government has made monies available for this purpose for 2020/21 and it is anticipated that the services will be absorbed into the Housing Support Grant thereafter.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £747,888
Total contract value after the modifications
Value excluding VAT: £1,041,119