Section one: Contracting authority/entity
one.1) Name and addresses
THE ROYAL PARKS LIMITED
The Old Police House,Hyde Park
LONDON
W22UH
Contact
Adrian Betton
Telephone
+44 3000612000
Country
United Kingdom
Region code
UKI32 - Westminster
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TREE MAINTENANCE SERVICES FRAMEWORK Framework 2019-202523 (Extended to 30 March 2
Reference number
2019/S132 323186-2019 (TED)
two.1.2) Main CPV code
- 77211500 - Tree-maintenance services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 77211400 - Tree-cutting services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
Across the Royal Parks and adjacent areas
two.2.4) Description of the procurement at the time of conclusion of the contract:
The Royal Parks (TRP) invited tenders in 2020 to carry the efficient delivery of tree work and tree management services to the highest possible standards.
The Royal Parks established the framework so that it may from time to time over a 4-year period call upon the appointed framework suppliers (contractors) to provide building works across the Royal Parks' estate.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
In the case of framework agreements, provide justification for any duration exceeding 4 years
In the case of framework agreements, provide justification for any duration exceeding 4 years
The 48 months is being extended to 60 months to enable the 2023 and 2024 works program to be progressed prior to the award of a successor works framework (contracts) during 2024.
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 132-323186
Section five. Award of contract/concession
Contract No
2019/S132-323186 FOL19/337
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
30 March 2020
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Advanced Tree Services Ltd
surrey
Country
United Kingdom
NUTS code
- UKJ25 - West Surrey
Companies House
03358569
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Boarstatant Ltd T/A Cook Arboricultural
surrey
Country
United Kingdom
NUTS code
- UKJ - South East (England)
Companies House
08837434
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
The Tree Company (London) Ltd
middlesex
Country
United Kingdom
NUTS code
- UKI - London
Companies House
03751722
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Gristwood and Toms:
borehamwood
Country
United Kingdom
NUTS code
- UKI - London
Companies House
02665293
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £350,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
THE ROYAL PARKS LIMITED
London
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 77211500 - Tree-maintenance services
seven.1.2) Additional CPV code(s)
- 77211400 - Tree-cutting services
seven.1.3) Place of performance
NUTS code
- UKI - London
seven.1.4) Description of the procurement:
The Royal Parks (TRP) invited tenders in 2020 to carry the efficient delivery of tree work and tree management services to the highest possible standards.
The Royal Parks established the framework so that it may from time to time over a 4-year period call upon the appointed framework suppliers (contractors) to provide building works across the Royal Parks' estate.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£4,500,000
seven.1.7) Name and address of the contractor/concessionaire
Advanced Tree Services Ltd
surrey
Country
United Kingdom
NUTS code
- UKJ - South East (England)
Companies House
03358569
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Boarstatant Ltd T/A Cook Arboricultural
Dorking
Country
United Kingdom
NUTS code
- UKJ - South East (England)
Companies House
08837434
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
The Tree Company (London) Ltd
Hounslow
Country
United Kingdom
NUTS code
- UKJ - South East (England)
Companies House
03751722
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Gristwood and Toms:
Borehamwood
Country
United Kingdom
NUTS code
- UKI - London
Companies House
02665293
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
CSG (Ushers) Ltd
Enfield
Country
United Kingdom
NUTS code
- UKI - London
Companies House
06496317
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Connick Tree Care Ltd
Riegate
Country
United Kingdom
NUTS code
- UKJ - South East (England)
Companies House
04915701
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Nature and extent of the modifications (with indication of possible earlier changes to the
contract):
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The Royal Parks Limited ("TRP") publishes this notice to record its intention to modify the framework for Arboculture Tree Maintenance works by extending its expiry date by a further twelve months only from the original Tender Notice in 'July 2019. The modification also includes for the increase in the value of the framework to £4.5M to enable the projects to be delivered during that period.
The estimated maximum value of the modifications from the original value of £250,000 is up to £4.5M and not to exceed a maximum of £5M.
The Royal Parks is formalising this Framework extension in March 2024, and this includes confirmation of the modifications.
The Royal Parks intends to re-procure a similar works Framework during 2024
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The need for modification is brought about by circumstances which a diligent contracting authority/entity could not have foreseen in 2019 as the impacts of the 2020-2021 Covid on the design and delivery of projects was not expected to be prolonged and so disruptive.
Description of the circumstances which rendered the modifications necessary and explanation of the unforeseen nature of these circumstances:
The modification is required due to the delaying impact of Covid-19 (considered a Force Majeure Event under relevant contracts) on the project programme being delivered across the parks. The Royal Parks believe these circumstances have created this need for modifications which a diligent contracting authority could not have foreseen both on the works to be delivered and on resourcing.
These modifications are further required in order to align with operational requirements and to allow for a smoother transition and mobilisation period between this existing Framework and the next one to be established in 2024.
Furthermore, the modification is not considered substantial under paragraph 8 of Regulation 72 of the Public Contract Regulations, or the Procurement Act 2023 for the following reasons:
a) The framework is not rendered materially different in character through the extension of time and value; it will deliver the required works. The Framework started in March 2020 with the intention of providing the period and value to deliver the envisaged projects through to the 2024 and the programme now has more works projects to be delivered in the next 12 months.
b) While the modification extends the contract to the 16th December 2024 the Royal Parks requires this twelve-month extension from 48 months to 60 months to permit the planned project works to be progressed and undertaken economically with the current contractors within the original procurement procedure. This extension will permit a new Framework to be tendered and awarded for the orderly follow-on work during the next 12 months and to be managed effectively.
c) The modification does not change the economic balance of the Framework Agreement in favour of the contractors, as the contractors will continue to tender for and provide works for the rates and prices to be agreed.
d) The modification does extend the term of the Framework Agreement however the nature of the Works scopes will remain similar. The timescale is to be extended by a further 12 months from the 16th December 2023 up to the 15th December 2024.
e) No new contractors replace the existing contractors, however where required by the scopes contractors may need to include new subcontractors/suppliers, where agreed to address changes in the supply chains that are emerging.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £3,500,000
Total contract value after the modifications
Value excluding VAT: £5,000,000