Scope
Description
Powys County Council "the Council" on behalf of the Mid and West Wales region (Powys, Ceredigion, Carmarthenshire and Pembrokeshire) is seeking a Service Provider(s) to provide independent professional advocacy services for children and young people for whom there is a statutory entitlement, via 4 Lots:
Lot 1 - Independent Professional Advocacy
Lot 2 - Independent Visiting Service
Lot 3 - Complaints in relation to NHS Service (Powys Teaching Health Board and Hywel Dda University Health Board)
Lot 4 - Local Safeguarding Board (Ceredigion County Council).
Lots 1 & 2 are to be delivered together.
The contract is being let under the Light Touch Regime in accordance with Section 15 of the Procurement Act 2023. This procurement is being conducted under the provisions of Section 9 of the Procurement Act 2023 and governed by the Procurement (Wales) Regulations 2024, which govern light touch contracts for specified services.
Total value (estimated)
- £1,503,160 excluding VAT
- £1,503,160 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
- 98000000 - Other community, social and personal services
Contract locations
- UKL24 - Powys
- UKL14 - South West Wales
Lot constraints
Description of how multiple lots may be awarded:
Lots 1 & 2 are to be delivered together.
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Lot 1 - Independent Professional Advocacy
Description
Description: Lot 1 - Independent Professional Advocacy
Lot value (estimated)
- £1,365,416 excluding VAT
- £1,365,416 including VAT
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
option to extend for up to a further 1 year,
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2 - Independent Visiting Service
Description
Descriptions: Lot 2 - Independent Visiting Service
Lot value (estimated)
- £40,000 excluding VAT
- £40,000 including VAT
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
option to extend for up to a further 1 year,
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 3. Lot 3 - Complaints in relation to NHS Service (Powys Teaching Health Board and Hywel Dda University Health Board)
Description
Description: Lot 3 - Complaints in relation to NHS Service (Powys Teaching Health Board and Hywel Dda University Health Board)
Lot value (estimated)
- £48,356 excluding VAT
- £48,356 including VAT
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
Option to extend for up to a further 1 year
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 4. Lot 4 - Local Safeguarding Board (Ceredigion County Council).
Description
Description Lot 4 - Local Safeguarding Board (Ceredigion County Council).
Lot value (estimated)
- £49,388 excluding VAT
- £49,388 including VAT
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- 3 years
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Lot 1 - Independent Professional Advocacy
Lot 2. Lot 2 - Independent Visiting Service
Lot 3. Lot 3 - Complaints in relation to NHS Service (Powys Teaching Health Board and Hywel Dda University Health Board)
Lot 4. Lot 4 - Local Safeguarding Board (Ceredigion County Council).
As per tender documentation
Technical ability conditions of participation
Lot 1. Lot 1 - Independent Professional Advocacy
Lot 2. Lot 2 - Independent Visiting Service
Lot 3. Lot 3 - Complaints in relation to NHS Service (Powys Teaching Health Board and Hywel Dda University Health Board)
Lot 4. Lot 4 - Local Safeguarding Board (Ceredigion County Council).
As per tender documentation
Particular suitability
Lot 1. Lot 1 - Independent Professional Advocacy
Lot 2. Lot 2 - Independent Visiting Service
Lot 3. Lot 3 - Complaints in relation to NHS Service (Powys Teaching Health Board and Hywel Dda University Health Board)
Lot 4. Lot 4 - Local Safeguarding Board (Ceredigion County Council).
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
9 February 2026
Enquiry deadline
27 February 2026, 5:00pm
Tender submission deadline
6 March 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 October 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 70.00% |
| Price | Price | 30.00% |
Other information
Payment terms
as per tender documentation
Procedure
Procedure type
Open procedure
Special regime
Light touch
Contracting authority
Powys County Council
- Public Procurement Organisation Number: PQBT-5413-HMDT
County Hall
Llandrindod Wells
LD1 5LG
United Kingdom
Contact name: Sharon Noble
Email: Sharon.Noble@powys.gov.uk
Region: UKL24 - Powys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales