Section one: Contracting authority
one.1) Name and addresses
Babergh District Council
Endeavour House, 8 Russell Road
Ipswich
IP1 2BX
procurement@baberghmidsuffolk.gov.uk
Country
United Kingdom
NUTS code
UKH14 - Suffolk
Internet address(es)
Main address
http://www.suffolksourcing.uk/
one.1) Name and addresses
Mid Suffolk District Council
Endeavour House, Russell Road
Ipswich
IP1 2BX
procurement@baberghmidsuffolk.gov.uk
Country
United Kingdom
NUTS code
UKH14 - Suffolk
Internet address(es)
Main address
https://www.midsuffolk.gov.uk/
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
http://www.suffolksourcing.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://www.suffolksourcing.uk/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Print and Post
Reference number
530
two.1.2) Main CPV code
- 79823000 - Printing and delivery services
two.1.3) Type of contract
Services
two.1.4) Short description
Babergh District Council and Mid Suffolk District Council are inviting suppliers to tender for the provision of Print and Post across both councils, with the potential for a hybrid mail solution. As part of Babergh District Council and Mid Suffolk District Councils’ ongoing commitment to drive efficiencies across our workforces, we are seeking suppliers to support in the delivery of this service which will be split into two separate lots. Lot 1 being a standard bulk printing and post requirement and Lot 2 for our more bespoke printing requirements. We are looking to implement this service by 1st July 2025 (This could be subject to change), with an initial contract term of 36 months and an option to extend by up to a further 24 months. Further details can be found in the My Tenders area of this website, by selecting the view details button for this project.
two.1.5) Estimated total value
Value excluding VAT: £950,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Print and Post-Standard Bulk Printing
Lot No
1
two.2.2) Additional CPV code(s)
- 79824000 - Printing and distribution services
- 79810000 - Printing services
- 79800000 - Printing and related services
- 79820000 - Services related to printing
- 79811000 - Digital printing services
- 79823000 - Printing and delivery services
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
two.2.4) Description of the procurement
The Contractor will provide the required service for our standard bulk printing requirements, including various elements in relation to Babergh District Council and Mid Suffolk District Council, and may include:• annual and in-year personalised invoices.• annual and in-year personalised letters. • annual and in-year personalised forms.(This on occasions may include inserts)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2025
End date
30 June 2028
This contract is subject to renewal
Yes
Description of renewals
This includes a contract extension period of up to a further 24 months taking the final expiry to 30/06/2030.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Print and Post-Bespoke Printing
Lot No
2
two.2.2) Additional CPV code(s)
- 79824000 - Printing and distribution services
- 79810000 - Printing services
- 79800000 - Printing and related services
- 79820000 - Services related to printing
- 79821000 - Print finishing services
- 79823000 - Printing and delivery services
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
two.2.4) Description of the procurement
In addition to the standard letters and invoicing Babergh District Council & Mid Suffolk District Councils require newsletters, agenda and bespoke items, some with additional finishing requirements including comb binding or lamination.• various annual and in-year newsletters.• various in-year Council committee agendas.• personalised and ad hoc marketing materials including posters• Compilation of multiple items in ‘packages’ matched on common factors.• The option to develop e-comms methods of mail delivery and tracking
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2025
End date
30 June 2028
This contract is subject to renewal
Yes
Description of renewals
Option to extend for up to a further 24 months with a final end date of the 30/06/2030
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As detailed in tender documentation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 March 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
24 March 2025
Local time
12:00pm
Place
online
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Ofice
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
As specified within the tender documents.